Organization Design and Job Characteristics Model

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Questions and Answers

What is the primary goal of organization design?

  • To streamline communication only
  • To increase the number of employees
  • To support the effective completion of work (correct)
  • To reduce organizational costs

What is a consequence of jobs becoming overly specialized?

  • Increased employee job satisfaction
  • More meaningful work
  • Improved organizational efficiency
  • Higher turnover rates (correct)

Which of the following elements is NOT considered in the job design process?

  • Job specialization
  • Employee hobbies (correct)
  • Meaningfulness of work
  • Task identification

What model did Hackman and Oldham develop to analyze job design?

<p>The Job Characteristics Model (B)</p> Signup and view all the answers

What should be prioritized to avoid employee dissatisfaction in job design?

<p>Providing meaningful work (C)</p> Signup and view all the answers

Which of the following is a potential method to develop employee skills?

<p>Job shadowing (B)</p> Signup and view all the answers

What is an important aspect of organizational structure in job design?

<p>Delegating authority and accountability (A)</p> Signup and view all the answers

What does effective job design aim to achieve?

<p>Efficient task completion with employee satisfaction (B)</p> Signup and view all the answers

What does task identity refer to in a job?

<p>The extent a worker performs all tasks to complete a project (B)</p> Signup and view all the answers

Which of the following best describes a divisional structure?

<p>Groups jobs that focus on specific products or customer groups (C)</p> Signup and view all the answers

How does feedback contribute to job performance?

<p>By providing clear information on performance effectiveness (B)</p> Signup and view all the answers

In a centralized organizational structure, who primarily makes decisions?

<p>Senior executives and top management (B)</p> Signup and view all the answers

What is the main purpose of having liaisons within an organization?

<p>To coordinate activities between different groups (C)</p> Signup and view all the answers

Which component of job design allows employees to choose how they perform their tasks?

<p>Autonomy (C)</p> Signup and view all the answers

How does organizational structure assist in coordinating workflows?

<p>By grouping employees who work closely together (A)</p> Signup and view all the answers

Which aspect of job design focuses on the variety of skills an employee uses?

<p>Skill Variety (D)</p> Signup and view all the answers

What is the main purpose of liaisons in an organization?

<p>To develop relationships and facilitate communication. (D)</p> Signup and view all the answers

What characterizes a cross-functional team?

<p>Members come from multiple groups for a specific coordination need. (A)</p> Signup and view all the answers

In organizational culture, what do 'artifacts' refer to?

<p>Actual observable elements like dress codes. (C)</p> Signup and view all the answers

What defines a strong organizational culture?

<p>Majority share the same norms and beliefs. (A)</p> Signup and view all the answers

What are underlying assumptions in an organization?

<p>Usually unconscious perceptions that guide behavior. (B)</p> Signup and view all the answers

How is a weak organizational culture generally characterized?

<p>Lack of uniformity around key cultural aspects. (A)</p> Signup and view all the answers

What does the term 'individualistic' imply in organizational culture settings?

<p>Emphasizing personal achievements over team goals. (B)</p> Signup and view all the answers

Which aspect of an organization culture indicates how widely norms are shared?

<p>Consensus (C)</p> Signup and view all the answers

Flashcards

Organization Design

A process of structuring tasks, jobs, and workflows to effectively achieve organizational goals.

Job Design

The process of creating jobs within an organization that are performed effectively, efficiently, and meaningfully for employees.

Job Specialization

As businesses grow, jobs often become more narrowly focused on specific tasks.

Meaningful Work

Work that employees find fulfilling and valuable.

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Employee Skill Development

Methods of developing the skill needed for the job such as specialized training, college/tradeschool or apprenticeship.

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Outsourcing

Having tasks completed by individuals or companies outside the organization rather than employees.

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Job Characteristics Model

A model developed by Hackman and Oldham that analyzes how job design affects employee satisfaction and performance.

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Skill Variety

The extent to which a job requires a worker to use a variety of skills.

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Task Identity

The extent to which a job requires the worker to complete a whole piece of work from beginning to end.

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Task Significance

The impact a job has on the lives of others.

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Autonomy

The freedom an employee has to choose how to do their work.

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Feedback

The information an employee receives about how well they are performing.

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Functional Structure

Grouping similar jobs into workgroups under a leader.

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Divisional Structure

Grouping jobs by product, customer, or geography.

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Matrix Structure

Grouping jobs by function and division.

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Delegation of Authority

Assigning decision-making power to lower levels of management.

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Centralized Structure

Decision-making concentrated at the top levels.

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Decentralized Structure

Decision-making delegated to lower levels of management.

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Liaisons

Individuals tasked to coordinate activities between groups.

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Liaisons

Individuals who coordinate activities between different groups within an organization.

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Task Forces

Cross-functional teams with ongoing responsibility for managing a key organizational activity.

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Cross-Functional Teams

Teams made up of members from multiple groups, working together to address a shared need or goal.

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Integrating Roles

Roles where individuals coordinate activities with other groups in addition to their primary work.

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Organizational Culture

A set of shared norms, beliefs, values, and attitudes within an organization.

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Strong Organizational Culture

A culture in which most employees share the same norms, beliefs, and values, regardless of background.

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Weak Organizational Culture

A culture with lacking uniformity in key aspects and shared values.

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Organizational Culture Content

The aspects of the organization considered important, such as teamwork, accountability, and innovation.

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Organizational Culture Consensus

The degree to which norms are widely shared among people in the organization.

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Organizational Culture Intensity

The feeling employees have regarding the importance of the company's norms.

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Organizational Culture Artifacts

Observable aspects of the organization such as dress code, physical layout, and company traditions.

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Organizational Culture Values

Explicitly documented norms, beliefs and company guidelines, including charters, ideologies, and philosophies.

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Organizational Culture Assumptions

Unconscious and taken-for-granted beliefs that influence members' perceptions, behaviors, and decision-making.

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Changing Organizational Culture

Modifying the organization's norms, beliefs, and values to adapt to changes and achieve specific goals.

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Study Notes

Organization Design

  • Organization design supports getting work done well by identifying key tasks, grouping them into meaningful jobs, creating organizational structure to coordinate workflows, and supporting organizational values, goals, and strategies.
  • Job design defines tasks needed for completion, potentially including outsourcing or internal completion.
  • Employee skills can be achieved through college/trade school, apprenticeships, or specialized training.

Job Design Considerations

  • Jobs often become more specialized as businesses grow, but meaningful tasks should be maintained.
  • Tedious or stressful jobs can lead to high turnover.
  • Job design should be achievable for individual performance and meaningful for the employee.

Job Characteristics Model

  • Hackman and Oldham developed the Job Characteristics Model to examine the relationship between job design and employee satisfaction/performance.
  • Key characteristics include skill variety, task identity, task significance, autonomy, and feedback.

Organizational Structure

  • Organizational structure defines how jobs are grouped into teams, who has authority, and reporting relationships.
  • Functional structure groups jobs by similar skills; divisional structure groups by products, customer groups, or geographic areas; matrix structure groups by both function and division.

Organizational Structure Considerations

  • Authority ultimately rests with shareholders.
  • Decisions can be centralized (senior executives) or decentralized (lower managers).

Integrating and Coordinating Workflows

  • Organizational structure facilitates coordination by grouping employees who need to work together, using liaisons for coordination between groups, and utilizing task forces.
  • Cross-functional teams manage key organizational activities.

Organizational Culture

  • Organizational culture consists of shared norms, beliefs, values, and attitudes.
  • Understanding culture includes content (what's important), consensus (how widely shared norms are), intensity of feelings, artifacts (observable elements), and assumptions.
  • Strong cultures share common norms, while weak cultures lack uniformity.
  • Organizational cultures can be structured or flexible, cautious or risk-permitting, diplomatic or direct, internal or external, and individualistic or collaborative.

Changing Organizational Culture

  • Task forces coordinate organizational activities.
  • BCG recommends workshops for establishing organizational culture goals and using seven "critical levers" to influence employee behavior.

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