Podcast
Questions and Answers
What is the responsibility of the City Clerk when receiving public records requests?
What is the responsibility of the City Clerk when receiving public records requests?
What is the time frame in which public records requests must be acknowledged or responded to?
What is the time frame in which public records requests must be acknowledged or responded to?
Which entity is designated to develop a policy for public records requests specific to police reports?
Which entity is designated to develop a policy for public records requests specific to police reports?
According to the executive order, how does evolving technology impact city communication?
According to the executive order, how does evolving technology impact city communication?
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Who must all requests for documents be directed to, except for those made to the Police Department?
Who must all requests for documents be directed to, except for those made to the Police Department?
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What is the primary purpose of using email or written communications for official City business?
What is the primary purpose of using email or written communications for official City business?
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Under what conditions may personal email accounts be used for official City business?
Under what conditions may personal email accounts be used for official City business?
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What type of communications is exempt from the restrictions outlined in the Executive Order?
What type of communications is exempt from the restrictions outlined in the Executive Order?
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Which of the following statements is true about text messaging for official City business?
Which of the following statements is true about text messaging for official City business?
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What happens to voice mails left on City-provided phones?
What happens to voice mails left on City-provided phones?
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Which requirement is placed on emails and written communications related to official City business?
Which requirement is placed on emails and written communications related to official City business?
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What is the requirement for personal text messages used in official City communications regarding essential operations?
What is the requirement for personal text messages used in official City communications regarding essential operations?
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Which statement is true regarding routine communications to be conducted through text messages?
Which statement is true regarding routine communications to be conducted through text messages?
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Study Notes
Preferred Communications for Official City Business
- Goal: Ensure government transparency and compliance with the Nebraska Public Records Act (Act)
- Email: Official City business communications should use email or other written communications whenever practical to create a City-controlled record.
- Personal Email Accounts: Prohibited for official business unless there's no other City method available or an exception is approved. If used, records must be maintained and produced as per the Act.
- Personal Text Messages: Prohibited for official business unless there's no other City method available or an exception is made. Only appropriate for routine, informational matters (scheduling, notifications) that need timely communication. These messages are deletable. Exceptions apply for law enforcement communications.
- Voice Mails: Rules are similar to text messages. Those on City-provided phones are considered official records and subject to the Act. These can be deleted.
- Document Retention: Emails and written communications related to official City business should be maintained based on an approved document retention policy and subject to the Act.
Public Records Requests
- Requests for departments other than Police: Written to City Clerk.
- Other departments' requests: City Clerk forwards to appropriate department for review and response.
- Response Time: Must respond within four business days, or state when a response can be provided.
- Police Department: Must develop a policy for requests for police reports and other records.
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Description
This quiz covers the guidelines for official city business communications as per the Nebraska Public Records Act. Learn about the protocols for using email, personal communication methods, and record-keeping requirements to ensure government transparency. Test your knowledge on the do's and don'ts of government communications.
