Official Checks Procedures

Checks issued by a credit union, guaranteeing funds unless a stop payment is placed

A request to prevent an official check from being processed.

Official checks that haven't been used or negotiated within 90 days.

An uncashed official check that is over 90 days old.

The first three official checks in a calendar month are free services

A check payable to a non-member must be verified against sanctions lists.

Official checks are valid for 90 calendar days after issuance.

Members can request the reissue of a stale dated check or a credit back to their account.

Verifying sufficient funds and OFAC compliance for an official check.

Official check processing requires verifying if the recipient is on the OFAC list.

The process of issuing an official check to a member following proper procedures.

Members can only place a stop payment if the check is lost, stolen, destroyed, or mutilated.

A document that confirms official check disbursement actions and member acknowledgment.

A form members must complete to request a stop payment on a lost, stolen, or damaged official check.

A member's signature confirms receipt of the official check and acknowledges the stop payment requirements.

The process of verifying the accuracy of official check transactions and ensuring accountability.

Verifying that an official check has not been previously reconciled, reissued, or escheated before handling a Declaration of Loss.

A document used to request a replacement for a lost official check.

A system used for accessing forms and documents related to official checks, and account servicing.

Process of reprinting a lost or missing official check through a system like OpCon Self Service.

A system module used to reset check status to 'Not Issued' before reissue.

Insurance coverage to protect against double payment for lost checks in cases of large companies.

Minimum time a member must wait after the original check issue to reissue the same check.

Necessary authorization from a manager or supervisor for certain claims due to risk associated with check loss.

Checks that can be reissued.

Checks that cannot be reissued.

Checks with non-existent or invalid check numbers are not re-issuable.

Checks issued more than 4 days ago cannot be reissued.

Checks with a status other than 'Issued' cannot be reissued.

Checks not issued by your department cannot be reissued.

Properly store official checks in a vault or locked cabinet.

Verify official checks in Symitar Check Manager. Visual verification alone is NOT enough.

A unique identifier added to the beginning of a check number, indicating the issuing department. For example, '01' for Accounting and '00' for other departments.

Funds that belong to a member but haven't been claimed within a specific timeframe and are sent to the state as unclaimed property.

Department responsible for printing and mailing official checks for closed accounts.

The subject line used in the MARS case system when requesting an official check.

The specific general ledger account used to process the offset when issuing an official check.

The comment to be added in the Symitar system when processing a check request.

The process used by the Credit Union to manage the stock of official check paper.

The check must include the credit union's name, mailing address, toll-free number, and website address.

The word 'Pay' should be pre-printed on the check, not part of the amount.

A security warning must appear at the bottom center of the check.

The check must have authorized signatures that follow credit union policy, including the number and type of signatures.

The back of the check must include a 5-line disclosure at the top.

The back of the check must have two endorsement lines with a disclaimer stating 'Must be endorsed by all parties.

The security details should be enclosed in a text box on the back of the check.

The back of the check must include a pre-printed stock number.