Podcast
Questions and Answers
A notary public is asked to notarize a signature on a quitclaim deed. In addition to the signer's identification and signature, what else must the notary record in their journal, according to the guidelines?
A notary public is asked to notarize a signature on a quitclaim deed. In addition to the signer's identification and signature, what else must the notary record in their journal, according to the guidelines?
- A detailed description of the property involved.
- The signer's social security number.
- The names of all witnesses present.
- A thumbprint of the signer. (correct)
According to the guidelines, where must a notary public keep their journal when it is not in use?
According to the guidelines, where must a notary public keep their journal when it is not in use?
- In a safety deposit box at a bank.
- In a publicly accessible area so it can be easily inspected.
- In a locked and secured area under the notary's direct and exclusive control. (correct)
- At the office of the county clerk.
A notary public is presented with a Social Security card as the sole form of identification from a signer. What should the notary do?
A notary public is presented with a Social Security card as the sole form of identification from a signer. What should the notary do?
- Accept the Social Security card as long as the notary recognizes the signer.
- Reject the Social Security card as a form of identification for notarial purposes. (correct)
- Accept the Social Security card only if it is accompanied by a second form of identification.
- Accept the Social Security card, but make a note of it in the journal.
When notarizing a document, which of the following pieces of information is essential for a notary public to record in their journal?
When notarizing a document, which of the following pieces of information is essential for a notary public to record in their journal?
A notary performs a notarial act and charges a fee. What information about the fee must be included in the journal?
A notary performs a notarial act and charges a fee. What information about the fee must be included in the journal?
What is the potential consequence for a notary public who fails to accurately maintain their notary journal?
What is the potential consequence for a notary public who fails to accurately maintain their notary journal?
A notary is asked to notarize a signature on a Power of Attorney. Besides the date, time, and fee, what additional piece of information is required to be recorded?
A notary is asked to notarize a signature on a Power of Attorney. Besides the date, time, and fee, what additional piece of information is required to be recorded?
Which California Government Code section provides detailed information about all journal requirements for notaries public?
Which California Government Code section provides detailed information about all journal requirements for notaries public?
A notary is asked to notarize a will. Does the notary journal-keeping guidance in the provided text explicitly mention the need to record a thumbprint for wills?
A notary is asked to notarize a will. Does the notary journal-keeping guidance in the provided text explicitly mention the need to record a thumbprint for wills?
If a notary public is audited, what is the primary reason investigators find that journals are often incorrectly completed?
If a notary public is audited, what is the primary reason investigators find that journals are often incorrectly completed?
Flashcards
Journal entry: Date & Time
Journal entry: Date & Time
Record the date and time for every notarial act performed.
Record ID Issuing Agency
Record ID Issuing Agency
Always list the specific agency that issued the identification document presented by the signer (e.g., DMV).
Reject SS Cards
Reject SS Cards
Do not accept Social Security cards as valid identification for notarization.
Record Fees
Record Fees
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Thumbprint for Real Property
Thumbprint for Real Property
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Journal Security
Journal Security
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Study Notes
- Many notary public journals are not completed correctly due to notarial misconduct complaints or audits.
- Always include the date and time of each official act in the journal.
- List the agency that issued the identification card or document.
- Reject Social Security cards as a form of identification.
- Include the fee charged or note if no fee was charged.
- Capture a thumbprint when notarizing signatures on:
- Power of attorney documents
- Deeds
- Quitclaim deeds
- Deeds of trust affecting real property
- The journal must be kept in a locked and secured area, under the direct and exclusive control of the notary public.
- Refer to California Government Code section 8206 for all journal requirements.
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