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Questions and Answers
What information must a member of the public include in a written request for a photostatic copy of a journal entry?
What information must a member of the public include in a written request for a photostatic copy of a journal entry?
- A detailed description of the transaction, including the exact time and location it occurred.
- The names of the parties involved, the type of document, and the month and year of the act. (correct)
- A sworn affidavit stating the reason for the request and how the copy will be used.
- The notary public's commission number, the date of request, and the fee enclosed.
What is the maximum amount a notary public can charge per page for a copy of a journal entry requested by a member of the public?
What is the maximum amount a notary public can charge per page for a copy of a journal entry requested by a member of the public?
- $0.50
- $0.25
- $0.10
- $0.30 (correct)
Within how many days must a notary public respond to a request for a copy of a journal entry from a member of the public?
Within how many days must a notary public respond to a request for a copy of a journal entry from a member of the public?
- 10 days
- 15 days (correct)
- 20 days
- 5 days
Under what conditions can an employer inspect and copy the journal entries of a notary public who performs notarial duties for them?
Under what conditions can an employer inspect and copy the journal entries of a notary public who performs notarial duties for them?
What type of copies must a notary public provide to an employer upon request, concerning journal entries associated with the employer's business?
What type of copies must a notary public provide to an employer upon request, concerning journal entries associated with the employer's business?
What must a notary public do upon receiving a subpoena duces tecum or a court order for their journal?
What must a notary public do upon receiving a subpoena duces tecum or a court order for their journal?
If requested following a subpoena duces tecum, what type of copies must the notary public provide?
If requested following a subpoena duces tecum, what type of copies must the notary public provide?
What action should a notary public take if a public member requests a copy of a journal entry, but other entries are on the same page?
What action should a notary public take if a public member requests a copy of a journal entry, but other entries are on the same page?
Under what circumstance is a member of the public NOT entitled to obtain a copy of a notary public's journal entry?
Under what circumstance is a member of the public NOT entitled to obtain a copy of a notary public's journal entry?
Which of the following parties is entitled to inspect and copy journal entries directly associated with the business purposes of the employer, performed by a notary public acting for that employer?
Which of the following parties is entitled to inspect and copy journal entries directly associated with the business purposes of the employer, performed by a notary public acting for that employer?
Flashcards
Public Journal Copy Request
Public Journal Copy Request
Any member of the public can request a copy of a journal entry by providing the names of parties, document type, and the month and year of the act.
Response Time for Copy Requests
Response Time for Copy Requests
Notaries must respond to public journal copy requests within 15 days, providing a plain copy or confirmation of non-existence.
Employer Journal Access
Employer Journal Access
Employers can inspect and copy journal entries related to their business, but must do so with the notary present.
Journal Access via Subpoena
Journal Access via Subpoena
Upon receiving a subpoena or court order, a notary must provide the journal for examination and copying while present.
Signup and view all the flashcardsStudy Notes
- Members of the public can request a photostatic copy of a journal entry.
- The request must be written, including the names of parties involved, document type, and the month and year of the notarial act.
- Copy requests are limited to no more than thirty cents per page.
- Only the requested line item entry should be disclosed.
- The notary public must respond within 15 days with a copy or an acknowledgment of non-existence.
- Employers can inspect and copy journal entries if the notary performs duties for them.
- Inspection must occur with the notary present and relate to the employer's business.
- Notaries must provide plain copies of entries associated with the employer's business upon request.
- A notary public must provide the journal for examination and copying upon receiving a subpoena duces tecum or a court order.
- The notary public must remain present during the process.
- The notary public must certify copies, if requested.
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