22 Questions
What documentation is required for goods receipt registration?
Arrival time, date, PO number, vehicle number, company, gate pass number, and company representative's name
What is required for hazardous materials when they are brought onto NNPC Limited premises?
Materials Safety Data Sheets (MSDS)
Who oversees the offloading process and checks the delivered materials against the Purchase Order specifications?
SCM Goods Receipt Officer/Materiel Handling Officer (N-5/6)
What happens to rejected goods?
Returned to the vendor or disposed of as necessary
What is the timeframe for quality inspection after delivery?
Within three days of delivery
What documents must vendors bring for registration and gate pass issuance?
Purchase Order, Vendor waybill, and test certificates
Who determines the delivery destination by checking the documents against the Purchase Order?
SCM Superintendent, Receiving (N-4/5)
When is an Inspection Request Notice issued to the inspection team after goods receipt?
Within 24 hours of goods receipt
What is required for accepted goods before dispatch to the warehouse?
Tagging
Who enforces strict adherence to Health, Safety, and Environmental Protection standards at NNPC Limited?
NNPC Limited itself
What is the objective of the Goods Receipt process?
Effective receipt and put-away of materials
According to the Goods Receipt Policies, when should the inspection of all delivered materials be completed?
Within five (5) working days of delivery
What action should be taken for materials not conforming to specifications as stated in the Purchase Orders?
They should be rejected and Vendors shall be notified to remove the rejected materials not later than seven (7) days of delivery
What is the purpose of formal quantitative and qualitative inspection of all delivered materials?
To verify that the delivered materials meet specified standards in the Purchase Orders
What documents need to be attached to the MRV for payment purposes?
Invoice, Waybill, ERP Goods Receipt Note, Purchase Order, In-ward gate pass, Acceptance certificate
What is the timeframe for the timeliness of the Inspection Request Notice?
1 day
What is the responsibility of the SCM (Supt, Receiving) in case of rejected goods?
Both a and b
What is the timeframe for the timeliness of the Rejection Notice?
1 day
Who is responsible for removing the physical materials from NNPC Limited premises within two weeks from the date of receipt of the rejection letter?
(N-4/5) Vendor
What is included in the Goods Receipt Input & Output Documents?
Inward Gate Pass Input/Output, Purchase Order Input/Output, Waybill Input/Output
What is one of the responsibilities of SCM (Supt., Receiving) regarding rejected goods?
Issue rejection notice with the reason for rejection within 48 hours and inform vendor to come for collection.
What is one of the Key Performance Indicators related to Goods Receipt?
Completeness of Waybill against PO: Errors or omission in details when matching PO and Waybill.
Study Notes
- NNPC Limited enforces strict adherence to Health, Safety, and Environmental Protection (HSE) standards.
- Contractors/Suppliers are required to demonstrate operational excellence in safety, environment, health, reliability, and efficiency.
- Hazardous materials must be accompanied by Materials Safety Data Sheets (MSDS), which should include composition, handling and storage instructions, and spill response procedures.
- Goods receipt registration involves documenting arrival time, date, PO number, vehicle number, company, gate pass number, and company representative's name.
- Incomplete or incorrect documentation results in material removal from NNPC Limited premises within 24 hours.
- Quality inspection is necessary within three days of delivery, involving checks on specifications, packaging, and test certificates.
- Inspection checks other than chemicals, lube oils, or catalysts focus on part numbers, dimensions, packaging, and color coding.
- Vendors must bring all necessary documents, including the Purchase Order, Vendor waybill, and test certificates, to the Security in-gate for registration and gate pass issuance.
- The Supply Chain Management (SCM) Superintendent, Receiving (N-4/5) checks the documents against the Purchase Order and determines the delivery destination.
- The SCM Goods Receipt Officer/Materiel Handling Officer (N-5/6) oversees the offloading process and checks the delivered materials against the Purchase Order specifications.
- The SCM Goods Receipt Officer performs the goods receipt process and notifies the SCM Superintendent.
- An Inspection Request Notice is issued to the inspection team within 24 hours of goods receipt, who must carry out a detailed inspection within three days.
- Accepted goods are tagged and dispatched to the warehouse for storage.
- Rejected goods are returned to the vendor or disposed of as necessary.
Test your knowledge about the minimum mandatory standards for receiving goods at NNPC Limited, including procedures for handling stock and non-stock items received from vendors.
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