MS Word Basics Quiz
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Questions and Answers

What is the default document name when a new document is created in the system?

  • Untitled Document
  • New Document
  • My Document
  • Document1 (correct)

Which of the following is NOT a standard view or layout option in MS Word?

  • Read Mode
  • Web Layout
  • Print Layout
  • Presentation Mode (correct)

What is the primary function of the Minimize, Maximize, and Close buttons?

  • To switch between different layouts
  • To control the window state of the current document (correct)
  • To change the font size of the document
  • To adjust the zoom level of the document

What does the Zoom function in MS Word directly affect?

<p>The displayed size of the document content on the screen (B)</p> Signup and view all the answers

Where are the various tools and functions in MS Word grouped?

<p>In the Tabs and Ribbons (D)</p> Signup and view all the answers

What is the function of the ribbons displayed in MS Word?

<p>To display a collection of icons to perform functions under a specific tab (C)</p> Signup and view all the answers

The File Tab in MS Word serves as a replacement for what element?

<p>The File menu (C)</p> Signup and view all the answers

Which of the following can be found under the File Tab?

<p>Open, Save, Save As, and Print (A)</p> Signup and view all the answers

Which tab in MS Word provides tools for spell checking and thesaurus?

<p>Review (C)</p> Signup and view all the answers

What MS Word feature is best suited for sending a personalized letter to a large number of recipients?

<p>Mail Merge (D)</p> Signup and view all the answers

Which of the following is NOT a function available within the View tab?

<p>Performing a spell check (C)</p> Signup and view all the answers

In MS Word, what triggers the appearance of Contextual Tabs?

<p>Selecting an object like a picture or table (A)</p> Signup and view all the answers

Which of the following is a characteristic of the Quick Access Toolbar?

<p>It remains the same regardless of the tab currently displayed. (C)</p> Signup and view all the answers

What is the primary function of the Quick Access Toolbar?

<p>To provide quick access to frequently used commands. (A)</p> Signup and view all the answers

If you and a colleague are editing the same document, which Review tab function would you use to see the changes and decide whether to keep them?

<p>Track Changes (C)</p> Signup and view all the answers

Which of the following commands is NOT included by default in the Quick Access Toolbar?

<p>Format Painter (D)</p> Signup and view all the answers

Which action would cause the 'Picture Tools' contextual tab to appear in MS Word?

<p>Selecting an inserted picture. (D)</p> Signup and view all the answers

How can a command be added to the Quick Access Toolbar?

<p>Right-click on the command and select 'Add to quick access toolbar'. (D)</p> Signup and view all the answers

What is the primary function of the 'View Side by Side' command in MS Word?

<p>To compare and synchronize scrolling between two open documents (D)</p> Signup and view all the answers

What is the first step in removing a command from the Quick Access Toolbar?

<p>Right-click on the command and select 'Remove from quick access toolbar'. (B)</p> Signup and view all the answers

What is the 'Undo' command used for?

<p>To revert the last action performed. (C)</p> Signup and view all the answers

What does the 'Redo' command do?

<p>It repeats the last action that was undone. (C)</p> Signup and view all the answers

Which type of changes can be undone using the 'Undo' command?

<p>Both typing and formatting changes. (B)</p> Signup and view all the answers

Under what condition does the ability to undo changes in MS Word disappear?

<p>After closing and reopening the document. (A)</p> Signup and view all the answers

What is the primary function of the Word Count command in MS Word?

<p>To determine the number of words, including those in footnotes and endnotes if selected. (D)</p> Signup and view all the answers

Where can the Word Count command be found in MS Word?

<p>Under the Review tab. (C)</p> Signup and view all the answers

Besides providing synonyms, what else can the Thesaurus offer for certain words?

<p>Antonyms and related words. (C)</p> Signup and view all the answers

After selecting a word and opening the Thesaurus pane, how can you insert a suggested word?

<p>Hover the cursor, click on the down arrow, choose 'Insert' from the drop-down. (D)</p> Signup and view all the answers

What is the primary source MS Word uses to check for spelling errors?

<p>Its main dictionary containing common words. (B)</p> Signup and view all the answers

When MS Word encounters a word not found in its main dictionary during a spell check, what action does it take?

<p>It displays the misspelled word and provides correction options. (C)</p> Signup and view all the answers

What will happen if users select part of the text before starting a spelling check?

<p>MS Word will only check the selected text. (D)</p> Signup and view all the answers

Where would you typically find the 'Spelling & Grammar' button in Microsoft Word?

<p>Under the 'Review' tab. (C)</p> Signup and view all the answers

Where can additional font formatting options be found?

<p>In the Dialog box launcher of Font group (A)</p> Signup and view all the answers

What is the default text alignment in a document?

<p>Left aligned (D)</p> Signup and view all the answers

How can a user quickly highlight an entire paragraph?

<p>Click inside the paragraph three times quickly. (B)</p> Signup and view all the answers

Where can the Line Spacing command be found?

<p>Home tab, in the Paragraph group (D)</p> Signup and view all the answers

Which action moves the text evenly from both the left and right sides?

<p>Justifying text (B)</p> Signup and view all the answers

Besides the line spacing options of 1.0 to 3.0, where else can line spacing options be accessed?

<p>In the Line Spacing Options menu (B)</p> Signup and view all the answers

What is the suggested way to add space before and after a paragraph?

<p>Use the 'Add Space Before Paragraph' or 'Add Space After Paragraph' options. (C)</p> Signup and view all the answers

Which of the following is NOT a method to start a numbered list?

<p>Type ! followed by a space (D)</p> Signup and view all the answers

What is the primary purpose of the Quick Access Toolbar in Microsoft Excel?

<p>To provide a customizable area for frequently used options. (D)</p> Signup and view all the answers

In Microsoft Excel, what are ribbon tabs?

<p>A collection of specific option groups containing related commands. (B)</p> Signup and view all the answers

What is the main function of the Worksheet Tab in Excel?

<p>To show all worksheets within the current workbook. (D)</p> Signup and view all the answers

What is the function of the Status Bar in Excel?

<p>To provide instant help while using Excel. (B)</p> Signup and view all the answers

Which of the following actions can commonly be found in the File menu in Excel?

<p>Creating new files, saving, and printing. (D)</p> Signup and view all the answers

How are commands organized in the Ribbon in Microsoft Excel?

<p>In logical groups, collected under tabs related to a type of activity. (A)</p> Signup and view all the answers

How does one access the additional options if the command is not visible on the Ribbon?

<p>By clicking the dialog box launcher, a small arrow found in a group's corner. (B)</p> Signup and view all the answers

How many standard tabs exist in Microsoft Excel 2013?

<p>7 (A)</p> Signup and view all the answers

Flashcards

Print Layout View

The view that displays a document as it would be printed.

Read Mode

A display format in Word showing the document in a way that is easy to read on a screen.

Web Layout

A view in Word designed for viewing content the way it would appear online.

Tabs in MS Word

Tabs in Word group similar tools into categories.

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Ribbons in MS Word

Collections of icons in Word that provide various functionalities.

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Zoom

The tool that allows you to increase or decrease the size of what is displayed on the screen.

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File Tab

The File Tab in Word replaces the traditional File Menu.

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Info Menu

This menu in the File Tab provides information about a document like its size and author.

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Mail Merge

The process of merging data from a table (like a spreadsheet) with a document, such as letters or labels, to create personalized documents.

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Spell Checker

A feature found in the Review Tab used to check for spelling errors and suggest replacements.

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Track Changes

A feature found in the Review Tab that allows you to see and manage changes made to a document by different users.

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Set Language for Spell Check

A feature found in the Review Tab that allows you to change the language Word uses when performing spell checks.

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Quick Access Toolbar

A customizable toolbar located in the top left corner that provides quick access to commonly used commands.

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Contextual Tabs

Tabs that appear in Word depending on the content you're working with, for example, when you select a picture, the 'Picture Tools' tab appears.

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Default Text Alignment

The default alignment of text starts on the left side and moves right as you type.

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Changing Text Alignment

Changing text alignment allows you to arrange your text to the left, right, center, or justified.

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Justified Text

This alignment stretches text to fill the entire width of the page, making the left and right edges even.

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Line Spacing

This setting in Word allows you to adjust the spacing between lines in your document.

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Changing Paragraph Spacing

Adjusting the space before or after a paragraph can improve readability and visual flow.

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Bulleted Lists

Bulleted lists use symbols like dots to visually organize items, making them easier to follow.

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Numbered Lists

Numbered lists use sequential numbers to mark specific steps or items, making them more organized.

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Creating Lists

These are lists created within a document where each item is marked with a symbol or number.

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Thesaurus in Word

A feature in Microsoft Word that helps you quickly find synonyms, antonyms, and related words for a selected word or phrase.

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Spelling and Grammar Check

This feature examines your document for spelling and grammatical errors, using a built-in dictionary to identify potential mistakes.

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Word Count

This tool, accessed from the Review tab, helps you count the words in your document, and you can optionally include text from footnotes and endnotes in the count.

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Spelling Dialog Box

When Word's spelling check finds a word that it doesn't recognize, it displays a dialog box allowing you to correct possible misspellings.

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Word Count in specific areas

You can select the specific portion of your document you want to count words for.

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Looking Up Words in the Thesaurus

You can select a word in Word to see synonyms (words with similar meaning), antonyms (words with opposite meaning), and related words.

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Thesaurus Pane

The Thesaurus pane will open on the right side of the screen when you use the Thesaurus feature.

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Inserting Thesaurus Words

In the Thesaurus pane, hover your mouse over the word, and a drop-down menu will appear with options. You can then choose to insert the word into your document.

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What is the Quick Access Toolbar?

The Quick Access Toolbar is a customizable area at the top of the Word window that provides quick access to frequently used commands. It includes default commands like 'Save', 'Undo', and 'Redo', but you can add more commands to it.

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How to add a command to the Quick Access Toolbar?

You can add commands to the Quick Access Toolbar by right-clicking on the command in its ribbon tab and selecting "Add to Quick Access Toolbar".

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How to remove a command from the Quick Access Toolbar?

To remove a command from the Quick Access Toolbar, right-click on the button in the toolbar and select "Remove from Quick Access Toolbar".

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What does the "Undo" command do?

Word's Undo feature lets you reverse your last action, or even multiple actions, as long as you haven't exited the program. It helps you recover from mistakes or try out different options. The 'Undo' button is usually on the Quick Access Toolbar.

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How does the 'Redo' command work?

The 'Redo' command reverses the 'Undo' action, restoring the changes you just reversed. You can find it on the Quick Access Toolbar or by using the keyboard shortcut Ctrl+Y.

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What is the "Dialog Box Launcher"?

The "Dialog Box Launcher" is a small icon that looks like a downward-pointing arrow. It appears in some groups on the ribbon. Clicking it opens a dialog box with more advanced settings and options for that group's commands.

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What are "Views" in Word?

Word has different "Views" of your document, each showing the document in a different way. For example, "Print Layout" view shows your document as it would print, while "Read Mode" makes it easier to read on the screen.

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How do you save a Word document?

You can save your Word document, which is essentially storing a copy of your work on the computer so you can access it later. You can use the 'Save' button in the Quick Access Toolbar or the 'Save As' option in the File menu.

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Status Bar in Excel

A bar at the bottom of the Excel window that provides instant feedback on your actions and helps with quick navigation.

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Ribbon Tabs in Excel

Tabs in Excel organize commands into logical groups related to specific tasks and actions. They are like categories for different tools.

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Worksheet Tab in Excel

This tab in Excel shows a list of all worksheets within a workbook.

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Dialog Box Launcher

A small arrow in the lower-right corner of a command group on the ribbon, which reveals more options and a dialog box.

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File Menu in Excel

The primary menu in Excel, accessed by clicking on the File tab, providing access to actions like New, Save, Save As, Close, Print and Print Preview.

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Ribbon in Excel

The collection of tabs and command groups in Excel, replacing traditional menus and toolbars, that helps you work quickly by organizing commands logically.

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Command Groups in Excel

In Excel, the Ribbon's commands are grouped into logical categories, making it easier to find the tools you need for specific tasks.

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Study Notes

Course Information

  • Course Title: Information Management System
  • Course Code: CSC 272
  • Author: Nancy C. Woods (PhD)
  • Department: Computer Science
  • University: University of Ibadan
  • Location: Ibadan, Nigeria

Table of Contents

  • Lecture One: Introduction to Microsoft Office 2013
  • Lecture Two: Microsoft Word (I)
  • Lecture Three: Microsoft Word 2013 (II)
  • Lecture Four: Microsoft Word 2013 (III)
  • Lecture Five: Microsoft Excel (I)
  • Lecture Six: Microsoft Excel (II)
  • Lecture Seven: Microsoft Excel (III)
  • Lecture Eight: Microsoft Excel (IV)
  • Lecture Nine: Microsoft Access (I)
  • Lecture Ten: Microsoft Access (II)
  • Lecture Eleven: Microsoft Access (III)
  • Lecture Twelve: Microsoft PowerPoint (I)
  • Lecture Thirteen: Microsoft PowerPoint (II)

General Introduction

  • The course is about using common applications on computer systems for data storage, analysis, and presentation.
  • The Microsoft Office Suite is used to help with these.
  • The course will focus on four key applications within the Microsoft Office Suite
  • These applications are pre-installed on most computers.

Lecture One

  • Introduction to Microsoft Office 2013
  • Objectives of the lecture
  • Definitions and descriptions of Microsoft Office Applications
  • Introduction to Microsoft Word, Excel, Access, and PowerPoint

Lecture Two

  • Launching MS Word 2013
  • The MSWord Window
  • File Tab
  • Ribbon
  • Quick Access Toolbar
  • Adding and removing commands/buttons to QAT
  • Undoing and Redoing changes
  • Summary

Lecture Three

  • Views (Print layout, Read mode, Web mode)
  • Creating a document
  • Formatting text (bold, italic, underlined, etc.)
  • Formatting paragraphs (alignment, spacing)
  • Tracking changes
  • Protecting documents
  • Copying, moving, and pasting text

Lecture Four

  • Working with Tables (creating, merging, splitting, shading)
  • Document Templates
  • Headers and Footers
  • Text Formatting within Tables
  • Editing and Proofing Tools
  • Word count

Lecture Five

  • Launching Microsoft Excel
  • Workbook, Worksheet, and Cells
  • Entering Data into Cells
  • Types of Data in Cells
  • Using Excel Formulas

Lecture Six

  • Worksheet Tabs
  • Renaming Tabs
  • Adding a new Sheet
  • Changing Tab Colour
  • Deleting a Worksheet
  • Saving an Excel File
  • Closing the Workbook

Lecture Seven

  • The Home tab
  • Formatting Cells
  • Using Styles
  • Data Formats
  • Duplicating and moving Data

Lecture Eight

  • Excel Formulas
  • Mathematical operators
  • Entering a Formula
  • Common Functions (SUM)
  • Creating a Chart
  • Chart Tools
  • Printing a Chart

Lecture Nine

  • Introduction to Databases
  • Access Objects: Tables
  • Creating Tables
  • Field Names and Data Types

Lecture Ten

  • Explore Microsoft Access Ribbon
  • Modifying Table Structure
  • Creating Queries
  • Creating Reports

Lecture Eleven

  • Access Object - Forms
  • Creating Simple Forms
  • Access Object - Reports
  • Creating Simple Reports

Lecture Twelve

  • Introduction to PowerPoint
  • Starting PowerPoint
  • The Ribbon
  • Creating a New Presentation
  • Adding Content
  • Changing the Look of Text
  • Adding Pictures to a Slide
  • Applying Themes
  • Working with the View Tab

Lecture Thirteen

  • Running PowerPoint Presentations
  • Saving Presentations
  • Adding Slides
  • Modifying the Presentation
  • Changing Slide Order
  • Using Text and Picture Features
  • PowerPoint Views
  • Adding Header and Footer to Slides

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Related Documents

CSC 272 Information Management System PDF

Description

Test your knowledge of Microsoft Word features and functions with this quiz. From understanding the ribbon and tool layout to recognizing standard views and the Quick Access Toolbar, challenge yourself on key aspects of using MS Word effectively.

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