Podcast
Questions and Answers
What is the primary focus of Project Execution?
What is the primary focus of Project Execution?
What is the primary purpose of collecting data on resource usage?
What is the primary purpose of collecting data on resource usage?
What information is NOT typically included on a timesheet?
What information is NOT typically included on a timesheet?
What is the main component of labour costs?
What is the main component of labour costs?
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What is the purpose of establishing a climate for quality control?
What is the purpose of establishing a climate for quality control?
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What type of data is collected on timesheets to identify problems or delays?
What type of data is collected on timesheets to identify problems or delays?
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What is the distinction between cost and price?
What is the distinction between cost and price?
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What is NOT a type of project expense?
What is NOT a type of project expense?
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What is the primary goal of using quality control reviews?
What is the primary goal of using quality control reviews?
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What is the purpose of a Quality Control Checklist?
What is the purpose of a Quality Control Checklist?
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What is the main purpose of documenting quality control activities?
What is the main purpose of documenting quality control activities?
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What does the Earned Value Analysis (EVA) measure?
What does the Earned Value Analysis (EVA) measure?
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What is the formula for calculating the cost variance?
What is the formula for calculating the cost variance?
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What is the purpose of predicting the project outcome?
What is the purpose of predicting the project outcome?
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What is a challenge of using Earned Value Analysis (EVA) in IT projects?
What is a challenge of using Earned Value Analysis (EVA) in IT projects?
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What is the first step in evaluating the current situation of a project?
What is the first step in evaluating the current situation of a project?
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What is the purpose of Reporting Progress in a project?
What is the purpose of Reporting Progress in a project?
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Who is a recipient of Progress Reports?
Who is a recipient of Progress Reports?
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How often should progress reports be generated?
How often should progress reports be generated?
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What is the main risk of reporting progress too frequently?
What is the main risk of reporting progress too frequently?
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What should be defined at the start of the project regarding reports?
What should be defined at the start of the project regarding reports?
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What is the preferred format for reports?
What is the preferred format for reports?
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What is a typical element of a project progress report?
What is a typical element of a project progress report?
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What might be included in the 'Changes' section of a progress report?
What might be included in the 'Changes' section of a progress report?
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What is the primary purpose of a quality plan?
What is the primary purpose of a quality plan?
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What is the main objective of inspection in quality control?
What is the main objective of inspection in quality control?
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What is the primary benefit of using network diagrams in project planning?
What is the primary benefit of using network diagrams in project planning?
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What is the purpose of documenting quality management responsibilities?
What is the purpose of documenting quality management responsibilities?
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What is the main advantage of using the Activity-on-Node (AON) method?
What is the main advantage of using the Activity-on-Node (AON) method?
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What is the primary cost associated with non-conformance?
What is the primary cost associated with non-conformance?
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What is the purpose of a glossary of terms in a quality plan?
What is the purpose of a glossary of terms in a quality plan?
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What is the main difference between internal and external failure costs?
What is the main difference between internal and external failure costs?
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What is the primary purpose of a presentation after a written report?
What is the primary purpose of a presentation after a written report?
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What is the main concept of quality according to the Oxford English Reference Dictionary?
What is the main concept of quality according to the Oxford English Reference Dictionary?
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What is the primary goal of Total Quality Management (TQM)?
What is the primary goal of Total Quality Management (TQM)?
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What is the purpose of the Baldrige Award?
What is the purpose of the Baldrige Award?
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What is the main purpose of a Quality Management System (QMS)?
What is the main purpose of a Quality Management System (QMS)?
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What is the primary purpose of a Quality Plan?
What is the primary purpose of a Quality Plan?
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What is the primary focus of the Capability Maturity Model (CMM)?
What is the primary focus of the Capability Maturity Model (CMM)?
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What is the primary purpose of ISO 9000 Standards?
What is the primary purpose of ISO 9000 Standards?
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Study Notes
Monitoring Project Progress
- Project planning is the easier part, while project execution involves day-to-day management, monitoring progress, and making necessary changes to stay on track.
- The triple constraint involves managing a project in terms of time, cost, and quality.
Resource Monitoring
- Collect data on resources used, primarily staff time, through timesheets completed by team members.
- Information needed on a timesheet includes:
- Identifiers for team members, project, and reporting week
- Activity details (code, title, time spent daily, total weekly time, and estimated effort remaining)
- Qualitative data (comments on problems or delays)
- Predicted end-date and project-related activities not directly productive
Monitoring Other Costs
- Labour costs are the main component, with staff cost calculated using a daily rate based on team member classification.
- Other project expenses include training, accommodation, travel, consumables, and insurance.
Monitoring Quality
- Establish the right climate for successful quality control, including impersonal criticism, coaching opportunities, and avoiding personal judgment.
- Timing for quality control checks includes two main phases: checking work in progress and testing the finished product.
- Methods for monitoring quality include planned reviews, quality control checklists, self-checking, team leader reviews, peer reviews, walkthroughs, Fagan inspections, and external review.
Documenting Quality Control
- Documentation standards require traceable documentation from problem discovery to resolution (ISO 9001).
- A milestone slip chart is a visual tool illustrating and measuring project progress and slippage effects.
- Earned Value Analysis (EVA) measures project value earned, cost spent, and progress achieved.
Predicting Project Outcome
- Budget and timescale predictions are calculated using the cost performance index (CPI) and schedule performance index (SPI).
- Corrective actions are needed if the project is over budget and delayed.
Exercising Control
- Evaluate the current situation by determining the state of the project if it continues on its current trajectory.
- Focus on three key aspects: time, cost, and quality, using data collected from monitoring efforts.
Reporting Progress
- The purpose of reporting is to provide updates on project progress to various stakeholders, including the project manager's superior, the board, the customer, and the project team.
- Reports should be prepared in a structured format, including descriptive summaries, milestones, problems and solutions, projected completion dates, costs, and changes.
Quality Management
- Quality is a key differentiator for companies, implying excellence, value for money, and superiority.
- Quality signifies an acceptable level of performance recognized by customers, conformance to requirement, fitness for purpose, and customer satisfaction.
- Total Quality Management (TQM) approaches include the Baldrige Award, European Foundation for Quality Management (EFQM), and Capability Maturity Model (CMM).
Quality Management Systems (QMS)
- ISO 9000 standards represent international consensus on best practices across all industry sectors.
- A QMS integrates functions, objectives, and activities for consistent quality, demonstrating policy interactions that ensure system success in efficiency, performance, and cost-effectiveness.
Quality Plan
- A quality plan defines work processes formally, serves as a reference for project team members, bridges customer and supplier relationships, and provides a framework for project management.
- Quality plan topics include project overview, glossary of terms, product requirements, project organization, availability, reliability, and maintainability.
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Description
This quiz covers the monitoring progress phase of project planning, including day-to-day management, resource monitoring, and triple constraint. It also deals with timesheets and the information required on them.