Microsoft Word Document Design Features

Podcast

Play an AI-generated podcast conversation about this lesson

Questions and Answers

What options does the Layout tab in Microsoft Word provide to users?

View documents in full-screen mode.

Add watermarks and page colors.

Create bibliographies and references.

Set margins and control page orientation. (correct)

Which function is NOT associated with the Review tab in Microsoft Word?

Creating labels for mailings. (correct)

Checking word counts.

Performing spell checks.

Editing comments.

Which tab would you use if you need to add a Table of Contents to your document?

Mailings

Layout

References (correct)

View

What is the purpose of the Mailings tab in Microsoft Word?

To conduct mail merges and create labels. Signup and view all the answers

Which option would you select to save a document under a new name in Microsoft Word?

Save As Signup and view all the answers

How can you quickly open a new blank document in Microsoft Word?

Press Ctrl + N. Signup and view all the answers

Which of the following is an option found in the View tab?

Footnotes Signup and view all the answers

What can you accomplish using the References tab?

Insert footnotes and citations. Signup and view all the answers

How can you encrypt a document with a password in MS Word?

File > Info > Protect Document > Encrypt with Password Signup and view all the answers

What happens if you forget the password set on an encrypted document?

There is no way to retrieve or reset the password. Signup and view all the answers

Which tab must you access to create a table using the Grid in MS Word?

Insert Signup and view all the answers

What is the first step to changing the layout of a selected table?

Open the Table Tools > Design tab. Signup and view all the answers

How can you insert a cell into an existing table in MS Word?

Click in a cell adjacent to where you want to add the new cell. Signup and view all the answers

What will happen if you choose to 'Shift cells down' while inserting a cell?

The remaining cells in the column move down one row. Signup and view all the answers

Which option is available under the dropdown menu to change the layout of a table?

Layout Options Signup and view all the answers

To remove a password from an encrypted document, which steps should you follow?

Go to Info > Protect Document > Encrypt with Password, delete the password, and save. Signup and view all the answers

What is the first step to change the page size in Word?

Click on Page Layout Signup and view all the answers

If your preferred page size is not in the list, what should you do?

Click on More Paper Sizes and enter a custom size Signup and view all the answers

Which tab do you navigate to in order to insert headers and footers?

Insert Signup and view all the answers

Where do headers appear in a Word document?

At the top margin Signup and view all the answers

What is the purpose of adding headers and footers to a document?

To include additional information and improve professionalism Signup and view all the answers

After selecting to insert a header, what happens next?

A Design tab appears on the Ribbon Signup and view all the answers

What should you do to add a page break in Word?

Go to the Page Layout tab and click on Breaks Signup and view all the answers

Which option is first selected from the header or footer drop-down menu?

Blank Option Signup and view all the answers

What dialog box option allows you to see the appearance of your changes to the table of contents?

Customize Options Signup and view all the answers

Which option should be selected if you want to update only the page numbers in the table of contents?

Update Page Numbers Only Signup and view all the answers

What is the first step to inserting an index in a document?

Mark the index entries Signup and view all the answers

Which of the following can be customized in the Index dialog box?

Right align page numbers Signup and view all the answers

What is the first step in inserting an index entry?

Select the text to be indexed Signup and view all the answers

What action should be taken if you modify index entries after the index has been created?

Click the Update button Signup and view all the answers

What happens after clicking the Update Table button in the table of contents?

A dialog box opens with update options Signup and view all the answers

Which option should you choose to create an index entry for every instance of a word in the document?

Click Mark All Signup and view all the answers

Where should you ideally place the index in a document?

At the end of the document Signup and view all the answers

When using the Mail Merge wizard, what is the first action you must take?

Click the Start Mail Merge button Signup and view all the answers

If you have added new headings to a document, which option should you select when updating the table of contents?

Update Entire Table Signup and view all the answers

What is the purpose of the 'Step-by-Step Mail Merge Wizard'?

To guide users through the mail merge process Signup and view all the answers

What does the Cross-reference option do when marking an index entry?

Adds a reference to another index entry Signup and view all the answers

What should you do to choose a starting document for mail merge?

Choose the current document or an existing template Signup and view all the answers

What should you do if you want to see a range of pages for an index entry?

Create a bookmark for the selected range Signup and view all the answers

Which option allows you to see hidden index entries in your document?

Turning on paragraph marks Signup and view all the answers

Study Notes

Document Tabs in Microsoft Word

Design Tab: Selects document designs with centered titles, left-justified text, watermarks, and page colors.
Layout Tab: Arranges document pages, sets margins, line numbers, paragraph indentation, and controls page orientation and size.
References Tab: Adds references for bibliography creation, includes options for Table of Contents, Footnotes, Citations, and more.
Mailings Tab: Primarily for creating labels, printing envelopes, and conducting mail merges; considered least used.
Review Tab: Contains tools for commenting, spell check, language translation, and word count; useful for editing documents.
View Tab: Switches between single and double-page views, controls layout tools, and facilitates print layout, outlines, and more.

Creating, Saving, and Opening Documents

Creating a Document: Access File tab, choose New, select Blank document, or press Ctrl + N for a new document.
Saving a Document: Click File, then Save or Save As, choose a location, and name the file; options may vary by region.
Changing Page Size and Orientation: Use Page Layout to select size from a drop-down; customize using More Paper Sizes option.
Page Breaks: Access Page Layout tab, select Breaks to insert a page break as needed.

Headers and Footers

Inserting Headers and Footers: Use Insert tab, select Header or Footer, choose a built-in option, and type desired text.
Password Encryption: Secure documents via File > Info > Protect Document > Encrypt with Password; remember the password as it cannot be recovered.

Working with Tables

Creating Tables: Use Insert tab to select Table; can create using a grid or via Insert Table dialog box.
Formatting Tables: Access Table Design tab for layout options to personalize table appearance.
Adding/Removing Rows and Columns: Use Table Tools to insert cells, rows, or columns; adjustments can be made in the Layout tab.

Indexing and Table of Contents

Creating an Index: Mark entries via the References tab; options include cross-references and current page listings.
Inserting an Index: Place the cursor where the index should appear, then select Insert Index from the References tab, customize appearance, and click OK.
Updating the Index: Click anywhere in the index and use the Update button to refresh new entries or changed page numbers.

Mail Merge Process

Setting Up Mail Merge: Choose the Mailings tab, click Start Mail Merge, and select the Step-by-Step Mail Merge Wizard for guided setup.
Selecting a Document: Choose a current document or template to serve as the basis for the mail merge.

Studying That Suits You

Use AI to generate personalized quizzes and flashcards to suit your learning preferences.

Description

This quiz explores the design features available in Microsoft Word, focusing on document layouts, page arrangements, and various formatting options. You'll learn about the design tab functionalities such as page color, watermarks, and margin settings, ensuring you can create well-structured documents.