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Questions and Answers
What is the benefit of using a template instead of a blank document in Word?
How do you access the Ribbon's gallery in Word?
What happens when you click the File tab in Word?
What is the purpose of the dialog box launcher icon in Word?
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Why can the Ribbon in Word be frustrating?
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What is the purpose of the editing and reviewing tools in Word?
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What is displayed in the left column when you start Word?
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What is the purpose of Compatibility Mode in Word?
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How do you save a document for the first time in Word?
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What happens when you save a document online in Word?
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What is the default file format used by Word when saving a document?
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How do you save your document as you continue to work on it in Word?
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What is the purpose of the tabs in the Ribbon in Word?
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Why might you choose to start a new document from a template instead of a blank page?
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What happens when you click the button in the lower-right corner of a group on the Ribbon?
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What is the purpose of the Show Gallery button in Word?
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What can cause tabs to appear and disappear on the Ribbon?
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How do you exit the File tab in Word?
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What do you see in the title bar of a document window when you open a document created in an earlier version of Word?
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What is the purpose of highlighting the number of columns and rows when creating a table in Word?
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What can you use to align numbers and create interesting page layouts in Word?
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How can you add borders to a table in Word?
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What can you do with a document saved online in Word?
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What happens when you click the More arrow in the Table Styles group in Word?
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Where do you select the table elements to apply or remove the selected style in Word?
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What do you see when you start Word?
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How can you format the entire table in Word?
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What is the intersection of a row and column called in a table?
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What is the purpose of previewing the merged letter?
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What happens when you click Finish & Merge > Print Documents?
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What is the default page size of a new document in Word?
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How do you change the page orientation in Word?
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What is the purpose of adjusting the page margins?
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How do you activate Reading Mode in Word?
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What is the purpose of the Mail Merge feature in Word?
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What happens when you select a predefined margin size in Word?
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How do you customize the page size in Word?
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What is the purpose of the Page Setup dialog box in Word?
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What is the primary purpose of a mail merge in Word?
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What are the three files involved in the mail merge process?
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Where can your mailing list be stored?
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What do you need to do before you start the mail merge process?
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What do you need to select in the Mailings tab to link your mailing list to the document?
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What do you need to check if the first row in your spreadsheet is a header row?
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What do you need to insert to add personalized details to the letter?
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What do you use to review and amend the format of the address that will be inserted?
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What is the purpose of the Insert Merge Fields button?
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What happens when you click Insert Merge Fields > email?
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How can you move from page to page in a document?
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What is the purpose of Track Changes in Word?
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Study Notes
Microsoft Word Basics
- You can start creating a document in Microsoft Word from a blank page or use a template to simplify the process.
- The Ribbon is a powerful editing and reviewing tool that helps you work with others to create a great document.
Navigating the Ribbon
- To use the Ribbon, click a tab and then locate the command you need by scanning the group names.
- Click the button to activate the command or display a menu from which you can choose a command.
- Some items on the Ribbon allow you to input text or values, or make other settings.
- Galleries on the Ribbon display a smattering of tiles, and you can see them all by clicking the Show Gallery button.
- The dialog box launcher icon in the lower-right corner of a group opens a dialog box relevant to the group's function.
Creating and Saving Documents
- Creating a new document using a template is often easier than starting from a blank page.
- Word templates come with pre-set themes and styles, and you only need to add your content.
- You can choose a template from the gallery, click a category to see more templates, or search for more templates online.
- To save a document for the first time, click the File tab, then Save As, browse to the location, and click Save.
- Word automatically saves files in the .docx file format, but you can save in other formats by selecting from the Save as type list.
- You can save your document online to share, give feedback, and work together in real time.
Using Microsoft Word
- Microsoft Word is a powerful tool for creating and sharing documents, offering various templates and editing tools to help users work efficiently.
- The Ribbon in Word can be customized, and some tabs may appear or disappear depending on the task being performed.
Document Creation
- Users can create a new document using a template or start from a blank page.
- Templates come with pre-set themes and styles, making it easier to add content.
- Users can browse for templates online or use the templates provided in the Word gallery.
Opening and Saving Documents
- When starting Word, users can see a list of their most recently used documents in the left column.
- To open a document, click File > Open and browse to the file's location.
- To save a document, click File > Save As, browse to the desired location, and choose a file format (e.g., .docx).
Tables
- A table is made up of rows and columns, and the intersection of a row and column is called a cell.
- Tables can be used to organize and present information, and can be formatted using Table Styles.
- To create a table, click the Insert tab, click Table, and select the desired number of columns and rows.
Mail Merge
- Mail merge is a feature in Word that combines a pre-prepared letter with a mailing list to create personalized documents.
- The three files involved in the mail merge process are: the main document, the mailing list, and the merged document.
- To start the mail merge process, go to the Mailings tab, click Start Mail Merge > Letters, and link the mailing list to the document.
Page Orientation and Size
- Word offers two-page orientation options: landscape and portrait.
- To change the page orientation, select the Layout tab, click the Orientation command, and choose either Portrait or Landscape.
- The page size of a document can be adjusted using predefined page sizes or custom sizes.
Page Margins
- A margin is the space between the text and the edge of a document.
- By default, a new document's margins are set to Normal, which means a one-inch space between the text and each edge.
- To format page margins, select the Layout tab, click the Margins command, and choose a predefined margin size or custom margin size.
Formatting and Tracking Changes
- Reading Mode can be activated to hide most of the buttons and tools, allowing users to focus on reading the document.
- Track Changes can be turned on to see every change made to a document, including additions, deletions, moves, and formatting changes.
- To activate Track Changes, click Review, then click the Track Changes button, and select Track Changes.
Printing Documents
- To print a document, click the File tab, click Print, and adjust the print settings as needed.
- Users can select the number of copies, printer, and print settings, and then click Print to print the document.
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Description
Learn the basics of Microsoft Word, including how to start a new document, use templates, and editing tools. Understand how to work with others and effectively use the Ribbon feature.
