End User Computing Unit 3

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Questions and Answers

What is the benefit of using a template instead of a blank document in Word?

It has limited editing capabilities

It is only available in the File tab

It only works with a blank page

It provides a pre-set theme and style (correct)

How do you access the Ribbon's gallery in Word?

By clicking the Back button

By clicking the Esc key

By clicking the File tab

By clicking the Show Gallery button (correct)

What happens when you click the File tab in Word?

The Word window is replaced with a screen full of commands and other information (correct)

The document is saved

The Ribbon disappears

A new document is created

What is the purpose of the dialog box launcher icon in Word?

To open a dialog box relevant to the group's function Signup and view all the answers

Why can the Ribbon in Word be frustrating?

Because some tabs may appear and disappear depending on what you're doing Signup and view all the answers

What is the purpose of the editing and reviewing tools in Word?

To help you work with others to make your document great Signup and view all the answers

What is displayed in the left column when you start Word?

List of most recently used documents Signup and view all the answers

What is the purpose of Compatibility Mode in Word?

To allow working with documents created in earlier versions Signup and view all the answers

How do you save a document for the first time in Word?

Click File > Save As Signup and view all the answers

What happens when you save a document online in Word?

You can give feedback and work together on the document in real time Signup and view all the answers

What is the default file format used by Word when saving a document?

.docx Signup and view all the answers

How do you save your document as you continue to work on it in Word?

Click Save in the Quick Access Toolbar Signup and view all the answers

What is the purpose of the tabs in the Ribbon in Word?

To organize commands and features by category Signup and view all the answers

Why might you choose to start a new document from a template instead of a blank page?

To save time and effort by using pre-set themes and styles Signup and view all the answers

What happens when you click the button in the lower-right corner of a group on the Ribbon?

The gallery of available options is displayed Signup and view all the answers

What is the purpose of the Show Gallery button in Word?

To display all available options in a gallery Signup and view all the answers

What can cause tabs to appear and disappear on the Ribbon?

The actions being performed in Word Signup and view all the answers

How do you exit the File tab in Word?

Click the Back button or press the Esc key Signup and view all the answers

What do you see in the title bar of a document window when you open a document created in an earlier version of Word?

Compatibility Mode Signup and view all the answers

What is the purpose of highlighting the number of columns and rows when creating a table in Word?

To specify the table size Signup and view all the answers

What can you use to align numbers and create interesting page layouts in Word?

Tables Signup and view all the answers

How can you add borders to a table in Word?

Under Table Tools, click the Layout tab Signup and view all the answers

What can you do with a document saved online in Word?

Share, give feedback, and work together on the document in real-time Signup and view all the answers

What happens when you click the More arrow in the Table Styles group in Word?

You can see more table styles Signup and view all the answers

Where do you select the table elements to apply or remove the selected style in Word?

Table Style Options group Signup and view all the answers

What do you see when you start Word?

All of the above Signup and view all the answers

How can you format the entire table in Word?

By using the Design tab Signup and view all the answers

What is the intersection of a row and column called in a table?

A cell Signup and view all the answers

What is the purpose of previewing the merged letter?

To verify the names and addresses in the body of the letter Signup and view all the answers

What happens when you click Finish & Merge > Print Documents?

The document is printed with the merged data Signup and view all the answers

What is the default page size of a new document in Word?

8.5 inches by 11 inches Signup and view all the answers

How do you change the page orientation in Word?

By selecting the Layout tab and clicking the Orientation command Signup and view all the answers

What is the purpose of adjusting the page margins?

To set the space between the text and the edge of the document Signup and view all the answers

How do you activate Reading Mode in Word?

By clicking View > Read Mode Signup and view all the answers

What is the purpose of the Mail Merge feature in Word?

To merge data from a spreadsheet into a document Signup and view all the answers

What happens when you select a predefined margin size in Word?

The margins of the document are changed Signup and view all the answers

How do you customize the page size in Word?

By selecting the Page Setup dialog box and adjusting the Width and Height values Signup and view all the answers

What is the purpose of the Page Setup dialog box in Word?

To customize the page size and margins of the document Signup and view all the answers

What is the primary purpose of a mail merge in Word?

To combine a pre-prepared letter with a mailing list Signup and view all the answers

What are the three files involved in the mail merge process?

Main document, mailing list, and merged document Signup and view all the answers

Where can your mailing list be stored?

In a variety of locations, such as an Excel spreadsheet, an Access database, or an Office address list Signup and view all the answers

What do you need to do before you start the mail merge process?

Prepare your main document and save it Signup and view all the answers

What do you need to select in the Mailings tab to link your mailing list to the document?

Select Recipients Signup and view all the answers

What do you need to check if the first row in your spreadsheet is a header row?

A box to say so Signup and view all the answers

What do you need to insert to add personalized details to the letter?

Merge fields Signup and view all the answers

What do you use to review and amend the format of the address that will be inserted?

The Address Block window Signup and view all the answers

What is the purpose of the Insert Merge Fields button?

To insert data that is not in the Write & Insert Fields group Signup and view all the answers

What happens when you click Insert Merge Fields > email?

Word gets all the column headings in the spreadsheet and lists them for you to select from Signup and view all the answers

How can you move from page to page in a document?

Click the arrows on the left and right sides of the pages Signup and view all the answers

What is the purpose of Track Changes in Word?

To track changes made by others in a document Signup and view all the answers

Study Notes

Microsoft Word Basics

You can start creating a document in Microsoft Word from a blank page or use a template to simplify the process.
The Ribbon is a powerful editing and reviewing tool that helps you work with others to create a great document.

Navigating the Ribbon

To use the Ribbon, click a tab and then locate the command you need by scanning the group names.
Click the button to activate the command or display a menu from which you can choose a command.
Some items on the Ribbon allow you to input text or values, or make other settings.
Galleries on the Ribbon display a smattering of tiles, and you can see them all by clicking the Show Gallery button.
The dialog box launcher icon in the lower-right corner of a group opens a dialog box relevant to the group's function.

Creating and Saving Documents

Creating a new document using a template is often easier than starting from a blank page.
Word templates come with pre-set themes and styles, and you only need to add your content.
You can choose a template from the gallery, click a category to see more templates, or search for more templates online.
To save a document for the first time, click the File tab, then Save As, browse to the location, and click Save.
Word automatically saves files in the .docx file format, but you can save in other formats by selecting from the Save as type list.
You can save your document online to share, give feedback, and work together in real time.

Using Microsoft Word

Microsoft Word is a powerful tool for creating and sharing documents, offering various templates and editing tools to help users work efficiently.
The Ribbon in Word can be customized, and some tabs may appear or disappear depending on the task being performed.

Document Creation

Users can create a new document using a template or start from a blank page.
Templates come with pre-set themes and styles, making it easier to add content.
Users can browse for templates online or use the templates provided in the Word gallery.

Opening and Saving Documents

When starting Word, users can see a list of their most recently used documents in the left column.
To open a document, click File > Open and browse to the file's location.
To save a document, click File > Save As, browse to the desired location, and choose a file format (e.g., .docx).

Tables

A table is made up of rows and columns, and the intersection of a row and column is called a cell.
Tables can be used to organize and present information, and can be formatted using Table Styles.
To create a table, click the Insert tab, click Table, and select the desired number of columns and rows.

Mail Merge

Mail merge is a feature in Word that combines a pre-prepared letter with a mailing list to create personalized documents.
The three files involved in the mail merge process are: the main document, the mailing list, and the merged document.
To start the mail merge process, go to the Mailings tab, click Start Mail Merge > Letters, and link the mailing list to the document.

Page Orientation and Size

Word offers two-page orientation options: landscape and portrait.
To change the page orientation, select the Layout tab, click the Orientation command, and choose either Portrait or Landscape.
The page size of a document can be adjusted using predefined page sizes or custom sizes.

Page Margins

A margin is the space between the text and the edge of a document.
By default, a new document's margins are set to Normal, which means a one-inch space between the text and each edge.
To format page margins, select the Layout tab, click the Margins command, and choose a predefined margin size or custom margin size.

Formatting and Tracking Changes

Reading Mode can be activated to hide most of the buttons and tools, allowing users to focus on reading the document.
Track Changes can be turned on to see every change made to a document, including additions, deletions, moves, and formatting changes.
To activate Track Changes, click Review, then click the Track Changes button, and select Track Changes.

Printing Documents

To print a document, click the File tab, click Print, and adjust the print settings as needed.
Users can select the number of copies, printer, and print settings, and then click Print to print the document.

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Description

Learn the basics of Microsoft Word, including how to start a new document, use templates, and editing tools. Understand how to work with others and effectively use the Ribbon feature.