Microsoft Word 2016 Overview
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Questions and Answers

What is the primary function of the Quick Access Toolbar in Word 2016?

  • To manage document file names
  • To initiate new document types
  • To display the Microsoft account information
  • To access commonly used commands (correct)

Which button combination is used to close or exit MS Word?

  • Alt + F4 (correct)
  • Ctrl + Q
  • F2
  • Ctrl + W

What does the File name display show in Word 2016?

  • The current document’s file name (correct)
  • The template used for the document
  • The editable content of the document
  • The last saved version of the document

What does the Ribbon display options manage in Word 2016?

<p>Managing the ribbon and window display (C)</p> Signup and view all the answers

Which of the following best describes the Ribbon in Word 2016?

<p>A panel that houses all commands for use (A)</p> Signup and view all the answers

How can you customize the Quick Access Toolbar?

<p>By selecting commands from the drop-down arrow (C)</p> Signup and view all the answers

What type of document is displayed on the Start screen when opening Word 2016?

<p>Various document types and options (D)</p> Signup and view all the answers

What advantage does a Microsoft account provide when using Word 2016?

<p>Convenience in accessing or uploading files online (A)</p> Signup and view all the answers

What is the purpose of the Tell Me search bar in Word 2016?

<p>To search functions and features needed for creating work. (C)</p> Signup and view all the answers

How can users access the Smart Lookup feature?

<p>Select text, right-click, and choose Smart Lookup. (A)</p> Signup and view all the answers

Which of the following best describes the Explore tab in Smart Lookup?

<p>It shows top-related searches from the web. (B)</p> Signup and view all the answers

What feature simplifies file sharing in Word 2016?

<p>The Share button within the apps. (B)</p> Signup and view all the answers

Which method is NOT a way to open Word 2016?

<p>Right-clicking the desktop and selecting Word. (B)</p> Signup and view all the answers

What functionality does OneDrive provide in relation to Word 2016?

<p>It stores and shares files through cloud storage. (D)</p> Signup and view all the answers

What is recorded while coauthoring in Word, PowerPoint, and OneNote?

<p>The version history of the documents. (C)</p> Signup and view all the answers

Which action is NOT part of closing Word 2016?

<p>Pressing Ctrl + Shift + Esc. (D)</p> Signup and view all the answers

What is the main purpose of the vertical scroll bar in a document?

<p>To navigate through the document vertically (B)</p> Signup and view all the answers

Which action is NOT associated with creating a new document in Word?

<p>Selecting an existing document to edit (C)</p> Signup and view all the answers

What information does the status bar display?

<p>Current page number and word count (C)</p> Signup and view all the answers

What is the function of the insertion point in Word?

<p>To indicate where text or graphics can be entered (C)</p> Signup and view all the answers

Which of the following is NOT a way to save a document in Word?

<p>Closing the application without saving (A)</p> Signup and view all the answers

In which area of the Word interface would you find the option to zoom in or out on the document?

<p>The status bar (B)</p> Signup and view all the answers

What is productivity software primarily used for?

<p>Producing documents and presentations (D)</p> Signup and view all the answers

Which of the following describes the function of the rulers in Word?

<p>To guide the positioning of elements in the document (A)</p> Signup and view all the answers

How is productivity software typically offered by companies?

<p>As proprietary or open source (C)</p> Signup and view all the answers

What must a user do when saving a document for the first time?

<p>Select a location and enter a file name (A)</p> Signup and view all the answers

What is the main advantage of the 2016 version of Microsoft Office?

<p>It focuses on ease of individual project management (C)</p> Signup and view all the answers

What characteristic separates open source productivity software from proprietary software?

<p>Its program codes are accessible to developers (B)</p> Signup and view all the answers

Which of the following statements about productivity software is incorrect?

<p>It is only available on desktop computers. (C)</p> Signup and view all the answers

What was a significant early office suite mentioned in the content?

<p>Starburst (C)</p> Signup and view all the answers

Why is Microsoft Office 2016 recognized as a leading productivity software?

<p>It supports collaborative work and project management. (A)</p> Signup and view all the answers

Which of the following features is commonly found in productivity software?

<p>Document production and editing features (A)</p> Signup and view all the answers

What is the purpose of clicking 'Save As' in Word 2016?

<p>To change the file name or the file location. (A)</p> Signup and view all the answers

What is a significant feature of the Tell Me function in Word 2016?

<p>It displays search results directly within Word. (C)</p> Signup and view all the answers

Which command would you use to open a previously saved document?

<p>Open (B)</p> Signup and view all the answers

What is one of the advantages of online storage?

<p>Files can be accessed from any device with internet. (A)</p> Signup and view all the answers

What happens when you click the Save button in Word?

<p>It quickly updates the current document. (A)</p> Signup and view all the answers

Which of the following actions utilizes the Backstage view?

<p>Closing the file. (C)</p> Signup and view all the answers

If you want to explore different templates in Word 2016, which process should you follow?

<p>Select 'New' in the File menu. (A)</p> Signup and view all the answers

Which statement accurately describes the function of the Search Windows bar?

<p>It allows you to search for and open Word 2016. (C)</p> Signup and view all the answers

Flashcards

Productivity software

Software used for creating documents, spreadsheets, presentations, charts, and graphs.

Office Suite

A collection of productivity software offered as a package, often from a single company.

Open source software

Software whose source code is available to the public and can be modified freely.

Proprietary software

Software that is controlled by a company and requires payment for updates and support.

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Microsoft Office 2016

A popular office productivity software suite by Microsoft, released in 2016.

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Collaborative work

The ability of multiple people to work on a document at the same time.

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Ease of use

Features designed to make tasks easier and more efficient.

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Continuous Development

Development and improvement of software features to meet changing user needs.

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What is the 'Tell Me' feature?

A search bar in Microsoft Word 2016 that allows users to quickly find features and commands by typing in what they need.

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What is 'Smart Lookup'?

A feature in Word that provides contextually relevant information about the selected text. It uses Bing to offer definitions, related search results, and insights.

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What does the 'Explore' tab in Smart Lookup do?

The 'Explore' tab in Smart Lookup displays relevant search results from the internet.

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What does the 'Define' tab in Smart Lookup do?

The 'Define' tab within Smart Lookup acts as a dictionary, providing definitions, synonyms, and parts of speech for the selected text.

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How do you open Word 2016 using the Start menu?

Open Word 2016 by clicking the Start button, going to the 'W' section, and selecting 'Word 2016'.

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How do you open Word 2016 using the taskbar?

Click the Word 2016 icon on the taskbar (if it's pinned there).

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How do you open Word 2016 using the Search Windows bar?

Open Word 2016 by using the Search Windows bar, typing 'Word' or ' Word 2016', and then clicking on the Word 2016 result.

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How do you close Word 2016?

You can close Word 2016 by clicking the 'X' button in the top right corner of the window.

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Quick Access Toolbar

A bar at the top of the Word window that provides quick access to commonly used commands like Save, Undo, and Redo.

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File name

Displays the current file name being edited in Word. Defaults to 'Document' and a number (e.g., Document1, Document2).

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Microsoft account

Provides access to Microsoft account features, allowing users to save and access files online.

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Ribbon

A collection of tabs and groups in the Word interface that organize various commands and features for editing, formatting, and more.

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Document Window

The main area of the Word window where you type and edit your document. It displays the content of the document.

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Ribbon Display Options

A collection of options for managing the way the Ribbon displays. Options include 'Auto-hide Ribbon' and 'Show Tabs.'

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Window Buttons

Lets you control the layout of your document windows. Options include 'Minimize', 'Maximize', 'Restore Down', and 'Close.'

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docx

The standard format for Microsoft Office documents. You can save a Word document as a .docx, which can be opened in a variety of programs.

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Document Area

The part of the Word window where you type and edit text and images. It is the main working area of Microsoft Word.

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Status Bar

A bar at the bottom of the Word window that displays information about the current document, including page number, word count, and zoom level. It also houses the document view mode options: Read Mode, Print Layout, and Web Layout.

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Vertical Scroll Bars

These are used to navigate through a document when it doesn't fit entirely on the screen vertically.

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Rulers

A visual guide that appears along the top and left edges of the document window. It helps you align and position elements on the page.

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Insertion Point or Cursor

The blinking line that indicates where the next character you type will appear. You can also use the insertion point to select text, images, or other elements within a document.

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Save button

A button within a Word document that saves your current document, overwriting any previous saved version.

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Save As button

A button within a Word document that allows you to choose a filename or location to save your document to, giving you more control.

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Tell Me

A search bar in Word that lets you find a command or tool by typing in what you need, making it easy to find features.

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Smart Lookup

A feature in Word that helps you find information related to your text selection. It displays definitions and other helpful results from the internet.

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Online storage

An online storage service that lets you keep your documents in a virtual space, accessible from anywhere with a device and internet connection.

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Study Notes

Productivity Software

  • Productivity software is used to create documents, presentations, spreadsheets, charts, and graphs
  • A collection of productivity software is called an office or software suite
  • It's offered as proprietary or closed-source by companies in exchange for updates and support
  • Open-source software is freely used while its code is available to a community of developers

Microsoft Office

  • Microsoft Office has been a leading productivity software
  • The 2016 version of Microsoft Word is designed with an easy-to-understand interface

Word 2016 Features

  • Continuously developed for better functionality and usability
  • Features can be accessed through accounts on desktop computers or any mobile device
  • The Tell Me search bar allows users to search for functions and features within the Word app

Word 2016 interface

  • Designed to have a layout similar to other Microsoft Office applications
  • The Start screen shows upon opening, including document and app options

User Interface Design (U.I)

  • The Quick Access Toolbar allows users to access commonly used commands like Save, Undo, and Redo
  • The file name displays the file name of the current document that is being edited (e.g., Document 1)
  • Microsoft account functionality provides access to upload and access files online
  • The Ribbon Display Options manage the ribbon and window settings, with options to auto-hide, show tabs, and show commands
  • Various document views such as Read Mode, Print Layout, and Web Layout allow for different viewing options
  • Rulers guide users in placing document components, while the insertion point is where users type text or insert images
  • The document area is used to enter, view, and edit text and graphics
  • The status bar provides information about the document, including page numbers and word counts
  • The Explore tab in Smart Lookup provides top-related web searches
  • The Define tab in Smart Lookup acts like a dictionary and offers definitions, synonyms, and part-of-speech information

Creating and Opening Documents

  • New documents can be created by clicking the "New Blank Document" button on the Quick Access Toolbar or using the "Open" command on the toolbar
  • To open an existing file, use the "Open" command

Saving Documents

  • Documents can be saved to the computer or to cloud storage
  • To save our work for the first time, you are prompted with the file name and the location as options to save the file to

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Related Documents

Microsoft Office Word 2016 Getting Started PDF

Description

This quiz explores the features and functionalities of Microsoft Word 2016, a leading productivity software. Learn about its user-friendly interface, continuous updates, and integration with cloud services. Test your knowledge on both proprietary and open-source productivity software.

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