Microsoft Purview Data Lifecycle Management Quiz
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Questions and Answers

What does the term 'Federated data governance' refer to?

Federated data governance provides a centralized place to develop data safety, quality, and standards, but provides tools to create self-service access control, discoverability, and maintenance.

What are the benefits of data governance for data consumers?

Data consumers easily find the needed data, have secure access, and understand what the data is and how to use it.

What is the purpose of data access policies?

Data access policies allow you to manage access to your data products and set up a system to provide access to users who request it.

What benefits do data owners and stewards receive from data governance?

<p>Data owners and stewards can manage curation, deliver high-quality data that's easy to understand, ensure data is used by intended users for intended purposes and analyze the impact of changes to data.</p> Signup and view all the answers

What is the role of data officers and CXO stakeholders in data governance?

<p>Data officers and CXO stakeholders need to maximize value from data while reducing operational costs and standardize the data estate across the organization to ensure data health and safety.</p> Signup and view all the answers

What are the main types of licenses for Microsoft 365 products and services?

<p>All of the above (E)</p> Signup and view all the answers

What are the two main types of add-ons for Microsoft 365 business plans?

<p>Both A and B (C)</p> Signup and view all the answers

What is the purpose of the Microsoft Support and Recovery Assistant?

<p>The Microsoft Support and Recovery Assistant helps you identify problems by running tests and offers the best solution for those problems. It currently can fix problems with Office, Microsoft 365, or Outlook.</p> Signup and view all the answers

What is the purpose of Business Assist for Microsoft 365?

<p>Business Assist for Microsoft 365 provides round-the-clock support for small businesses and access to small business specialists as you grow your business.</p> Signup and view all the answers

What are the core functionalities of Microsoft Purview Data Catalog?

<p>Microsoft Purview Data Catalog is designed to drive business value creation through governance domains, data products, glossary terms, critical data elements, OKRs, and data access policies.</p> Signup and view all the answers

How does Microsoft Purview Data Quality help organizations?

<p>Microsoft Purview Data Quality empowers governance domain and data owners to assess and oversee the quality of their data ecosystem by offering no-code/low-code rules and AI-powered data profiling capabilities.</p> Signup and view all the answers

Adaptive protection proactively identifies and blocks data leaks only from internal sources.

<p>False (B)</p> Signup and view all the answers

What are the main purposes of Microsoft Purview Insider Risk Management?

<p>Microsoft Purview Insider Risk Management helps organizations detect, investigate, and act on risky and malicious activities to minimize the risk of data leaks.</p> Signup and view all the answers

What are some of the common insider risks that companies face in managing their data?

<p>Insider risks can arise from leaks of sensitive data, confidentiality violations, intellectual property theft, fraud, insider trading, and regulatory compliance violations.</p> Signup and view all the answers

What are the main elements of Insider Risk Management Workflow?

<p>The Insider Risk Management Workflow involves establishing policies, identifying and reviewing alerts, investigating cases, and taking action to resolve or escalate the issue.</p> Signup and view all the answers

Microsoft Purview Insider Risk Management only functions within the standalone environment.

<p>False (B)</p> Signup and view all the answers

What is the main goal of adaptive protection?

<p>Adaptive protection helps mitigate risks, enhance security measures, and dynamically assigns DLP policies to users to minimize the impact of data leaks.</p> Signup and view all the answers

Which of the following is NOT a key feature of adaptive protection?

<p>Risk-Based Mitigation (B)</p> Signup and view all the answers

Microsoft Entra Conditional Access is a Microsoft cloud service that integrates with Microsoft Purview tools to provide a more effective security framework.

<p>True (A)</p> Signup and view all the answers

What is the role of Critical Data Elements (CDEs) in data governance?

<p>Critical Data Elements (CDEs) group important pieces of information across your data estate for better understanding and management.</p> Signup and view all the answers

Objectives and Key Results (OKRs) in Microsoft Purview are essential for aligning business goals with the organization's data products and assets.

<p>True (A)</p> Signup and view all the answers

What are the key benefits of using a Cloud Solution Provider (CSP) for Microsoft 365 services?

<p>CSP partners manage your entire Microsoft 365 subscription, provide billing and technical support, and have admin privileges.</p> Signup and view all the answers

What are the key advantages of utilizing the Microsoft Enterprise Agreement (EA) for Microsoft 365 services?

<p>The Enterprise Agreement provides flexibility for organizations needing Microsoft 365 cloud services and software licenses using a single organization-wide agreement.</p> Signup and view all the answers

The 'Trial' option in Microsoft 365 allows you to use a free trial version of Microsoft 365 for a period of 25 days.

<p>False (B)</p> Signup and view all the answers

What is the main benefit of using the Service Level Agreement (SLA)?

<p>The SLA helps organizations ensure that Microsoft 365 services are reliable and secure by outlining details about service uptime, downtime, incidents, and service credits.</p> Signup and view all the answers

What are the key aspects of Microsoft's Online SLA that organizations need to understand?

<p>Key SLA concepts include the service level, incidents, uptime, downtime, scheduled downtime, claims, applicable monthly service fees, service credits, and the uptime agreement.</p> Signup and view all the answers

How can organizations check the health of their Microsoft 365 services and stay up-to-date on any issues?

<p>Organizations can check the health of their Microsoft 365 services through the Microsoft 365 admin center by accessing the health dashboard, service health, message center, and Microsoft Entra sections.</p> Signup and view all the answers

When creating a support request in Microsoft 365, organizations cannot directly contact a support agent and must rely solely on the self-help options available within the admin center.

<p>False (B)</p> Signup and view all the answers

How can organizations provide feedback to Microsoft about their products and services?

<p>Organizations can provide feedback to Microsoft either directly from within an application, through the community feedback web portal, using the Windows Feedback Hub, or by participating in existing feedback discussions.</p> Signup and view all the answers

Flashcards

Retention policies

Tools that assign the same retention settings to content at a site or mailbox level.

Retention labels

Tools that assign retention settings to specific items like documents or emails.

Retain-only

Keeps content permanently or for a set time.

Delete-only

Permanently deletes content after a set period.

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Retain and then delete

Keeps content for a time and then deletes it.

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Data Lifecycle Management

Tools for handling the retention and deletion of content.

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Compliance

Following legal and regulatory requirements for content retention.

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Ediscovery

Finding and retrieving content during legal proceedings.

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Retention Settings

Rules for how long content should be kept or deleted.

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Microsoft 365 Tenant

Your organization's workspace within Microsoft 365.

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SharePoint

Microsoft's platform for storing and sharing documents and files.

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OneDrive

Microsoft's cloud storage service.

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Microsoft Teams

Microsoft's platform for team communication and collaboration.

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Viva Engage

Microsoft's platform for connecting employees.

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Exchange

Microsoft's email platform.

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Label Policies

Rules that define when to apply retention labels to items.

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Disposition Review

Reviewing content before permanent deletion.

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Item-Level Retention

Retention settings applied to individual documents, folders or emails.

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Site-Level Retention

Retention settings applied to whole sites or mailboxes.

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Study Notes

Microsoft Purview Data Lifecycle Management

  • Provides tools and capabilities to retain needed content and delete unneeded content
  • Retaining and deleting content is often needed for compliance and regulatory requirements
  • Deleting content also reduces attack surface
  • Retention policies and labels are important tools for data lifecycle management
  • They help organizations govern information by ensuring the retention of content for a required time (and permanent deletion afterwards)
  • Content is kept for a specified time, then permanently deleted
  • Retention policies/labels help manage compliance proactively

Retention Policies

  • Used to assign the same retention settings to content at a site or mailbox level
  • Content inherits retention settings from its container
  • Settings do not travel with the content to a new location

Retention Labels

  • Used to assign retention settings at an item level
  • Content keeps its label if moved within the tenant; no label if moved outside the tenant
  • Can be applied manually or automatically based on conditions
  • Supports disposition review of content before permanent deletion

Retention Actions

  • Retain-only: Keeps content forever or for a specified time.
  • Delete-only: Permanently deletes content after a specified time.
  • Retain and then delete: Retains content for a specified time and then deletes it.

Workloads Supported

  • SharePoint
  • OneDrive
  • Microsoft Teams
  • Viva Engage
  • Exchange

Key Concepts

  • Retention Policies and Retention Labels: Tools for managing and governing information by ensuring its retention, then subsequent permanent deletion
  • Retention Actions: Retain-only, Delete-only, Retain and then delete
  • Retention Settings: Policies that apply particular actions to specific content types

Microsoft Purview Records Management

  • Manages regulatory, legal, and business-critical records across corporate data
  • Ensures compliance, improves efficiency, and meets legal obligations
  • Key Features:
    • Labeling Content as a Record: Blocks activities, records actions, and maintains records of disposition
    • Establishing Retention and Deletion Policies
    • Triggering Event-Based Retention
    • Reviewing and Validating Disposition
    • Proof of Records Deletion
    • Exporting Information About Disposed Items

Labeling Content as a Record

  • Blocks certain activities, logs actions, and keeps proof of deletion upon completion of the retention period.

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Description

Test your knowledge on Microsoft Purview's data lifecycle management capabilities. This quiz covers retention policies, labels, and their importance in maintaining compliance and reducing risk. Understand how content management plays a crucial role in regulatory requirements.

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