Microsoft Dataverse and Power Automate Overview

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Questions and Answers

What are triggers in Power Platform connectors primarily used for?

  • To connect to cloud services.
  • To generate new applications.
  • To execute API calls.
  • To notify when a specific event has occurred. (correct)

Push triggers frequently check for new data at regular intervals.

False (B)

What is the role of a connector in Power Platform?

A connector acts as a proxy wrapper to access an external application's API.

The ________ web app allows citizen developers to create chatbots in Power Platform.

<p>Power Virtual Agents</p> Signup and view all the answers

Match the following terms with their definitions:

<p>Trigger = A notification generated by an external service. Action = A specific change made to an external service. Polling trigger = Checks for new data at regular intervals. Push trigger = Listens for an event to occur in an external application.</p> Signup and view all the answers

Which of the following tools can access the Microsoft Dataverse?

<p>Power BI (B), Power Apps (D)</p> Signup and view all the answers

The Microsoft Dataverse serves as the default data store for Dynamics 365 applications.

<p>True (A)</p> Signup and view all the answers

What open standard is the Microsoft Dataverse based on?

<p>Common Data Model</p> Signup and view all the answers

The Microsoft Dataverse can function as a single storehouse for local, network, or ______ data.

<p>cloud</p> Signup and view all the answers

Match the following data sources with their types:

<p>Excel workbooks = Local source Database servers = Network source Microsoft SharePoint Online = Cloud source Dynamics 365 = Cloud application</p> Signup and view all the answers

What feature of the Microsoft Dataverse allows users to create data types specific to their organization?

<p>Custom tables (A)</p> Signup and view all the answers

The Microsoft Dataverse cannot be used to integrate data from multiple sources into a single report.

<p>False (B)</p> Signup and view all the answers

What is the primary advantage of using Power Automate?

<p>It allows automated processes involving different applications. (A)</p> Signup and view all the answers

Power Automate can only execute flows that are initiated by user actions.

<p>False (B)</p> Signup and view all the answers

What type of flows are triggered manually by clicking a button?

<p>Instant cloud flows</p> Signup and view all the answers

Power Automate is primarily a _______ tool, allowing users to create flows using graphical interfaces.

<p>no-code</p> Signup and view all the answers

Match the following Power Automate flow types with their descriptions:

<p>Automated cloud flows = Triggered by events in Microsoft or third-party applications Instant cloud flows = Triggered manually via a user action Scheduled cloud flows = Triggered at specific dates or recurring intervals Business process flows = Guide users through multiple stages of a task</p> Signup and view all the answers

Which of the following statements about Microsoft Dataverse is true?

<p>It supports synchronization with external data sources. (A)</p> Signup and view all the answers

Users can only create flows in the Power Automate portal and not through the mobile app.

<p>False (B)</p> Signup and view all the answers

What do designers of Power BI reports need in order to access data?

<p>Privileges</p> Signup and view all the answers

All Power Platform tools depend on outside systems for _______ they display or process.

<p>data</p> Signup and view all the answers

Which of the following is a feature of the Power Automate security system?

<p>Users can be authorized for any degree of access. (A)</p> Signup and view all the answers

Flashcards

What is Microsoft Dataverse?

Microsoft Dataverse is a cloud-based data storage platform that serves as the central data repository for Power Platform and Dynamics 365 applications.

How does Dataverse store data?

Dataverse uses tables, which are structured containers designed for specific types of data. Each table comprises columns for different data values.

What are some standard Dataverse tables?

Dataverse includes a collection of pre-built tables for common data types like users, applications, environments, and more.

What is the Common Data Model?

The Common Data Model (CDM) is an open standard for defining common data elements, used in Dataverse and other Microsoft products.

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Can you create custom tables in Dataverse?

Besides standard tables, you can create custom tables tailored to the specific data needs of your organization.

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How can Dataverse help with data integration?

Dataverse enables you to integrate data from multiple sources into a single repository, making it easier to access and manage data from various locations.

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Where is Dataverse hosted?

Microsoft Azure hosts the Dataverse platform, ensuring secure and scalable data storage in the cloud.

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Power Automate

A feature in Microsoft Dataverse that allows users to automate processes involving multiple applications, replacing manual steps.

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Flow

A sequence of events and actions within Power Automate that automates a task.

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Trigger

An event or trigger that initiates a flow in Power Automate.

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Action

Actions performed in a flow in Power Automate, triggered by an event.

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Automated Cloud Flow

A type of flow in Power Automate triggered by an event, such as an email arriving or a file being uploaded.

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Instant Cloud Flow (Button Flow)

A type of flow in Power Automate that users initiate manually by clicking buttons or controls.

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Scheduled Cloud Flow

A type of flow in Power Automate that runs at a scheduled time or interval.

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Desktop Flow

A way to automate desktop processes using Power Automate.

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Business Process Flow

A flow in Power Automate designed to guide users through a multi-stage task.

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No-Code (or Low-Code) Interface

A graphical interface in Power Automate that allows users to create flows by selecting options from drop-down lists and using text boxes.

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What are connectors in Power Platform?

Connectors are intermediary software components that enable Power Apps and Power Automate to interact with external applications, services, and data sources. They function as proxies, authenticating to the target system and providing access to the Power Platform tools.

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What are triggers in Power Platform?

Triggers are events initiated by external applications or services that launch actions within a Power Platform app or flow. They are activated when certain events occur, such as a new item being created in a SharePoint site.

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What are actions in Power Platform?

Actions represent specific operations performed within a Power Platform app or flow in response to a trigger. For example, sending email notifications or updating a record in a database.

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What is Power Virtual Agents?

Power Virtual Agents is a low-code tool in the Power Platform that allows users to create conversational chatbots. These chatbots use artificial intelligence and branching logic to interact with users, gathering information and performing tasks.

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What are trigger phrases in Power Virtual Agents?

Trigger phrases in Power Virtual Agents are words or phrases that activate a bot's response. These phrases don't need to be exact matches, as the bot uses natural language understanding to interpret variations.

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Study Notes

Microsoft Dataverse

  • Data storage solution in Power Platform, hosted on Azure.
  • Alternative data source for Power Platform tools.
  • Default data store for Dynamics 365 apps (e.g., Sales, Customer Service).
  • Stores data in tables with columns.
  • Includes standard tables for common data types, based on Common Data Model.
  • Common Data Model is an open standard.
  • Allows users to import data or synchronize data sources with the Dataverse for up-to-date information.
  • Provides role-based security for access control.

Power Automate

  • Automates processes across multiple applications.
  • Also known as Microsoft Flow.
  • Creates flows consisting of events (triggers) and actions.
  • Supports diverse applications and services through connectors.
  • Offers pre-built templates for common tasks.
  • Various flow types include: automated, instant, scheduled, desktop, and business process flows.
  • No/low-code interface with graphical controls.
  • Offers a choice of code and graphical interfaces.

Connectors

  • Enables access to external data sources (local, network, or cloud-based).
  • Power Platform tools rely on connectors for external data access.
  • Connectors act as proxies between external APIs and Power Platform tools.

Power BI Interoperation

  • Power BI accesses data from external sources, but consumers don't modify the data source that the report accesses.
  • Power BI designers have full control over data access and sharing permissions.

Power Apps & Power Automate Interoperation

  • Power Apps and Power Automate handle bidrectional interactions with data sources.
  • Utilize connectors for external access.
  • Connectors are proxy wrappers for accessing external APIs.
  • Triggers (polling/push) and actions are essential elements in apps and flows.

Power Virtual Agents

  • For creating conversational chatbots.
  • No-code interface.
  • Enables embedding the chatbots in websites and Teams.
  • Bot uses branching logic and AI for communication and task completion.

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