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Questions and Answers
What is the role of the Covering Employee (CE) in an exchange time situation?
What must happen for an exchange time request to be considered valid?
What is a '3-way' exchange in the context of exchange time?
What is the consequence if a CE is unable to report for duty after being approved for an exchange?
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What is the primary method for submitting an exchange time request for Operations personnel?
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Which of the following is NOT a requirement for an exchange time to be approved?
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Who is the Requesting Employee (RE)?
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Under what condition will an exchange time request be denied?
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What conditions must be met for a CE to receive overtime compensation?
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If an RE works a day before their regular shift and is held over, what is the compensation status for both the RE and the CE?
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What must occur for a '3-way' exchange to be valid?
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What is the maximum number of exchanges an employee may owe at one time?
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What is required for a CE to request a leave while being part of an exchange?
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What happens if personnel on military leave engage in exchange time?
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What should be done if there are hourly changes to the exchange time an employee works?
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What increments must exchange time for sworn employees be in?
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How much advance notice is required for exchange time requests?
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What is the maximum time frame allowed for submitting changes after the exchange time date?
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Who must approve an emergency exchange time request submitted by the Battalion Chief?
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What must occur if an exchange request exceeds the limit of owed exchanges?
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Which action is prohibited while the RE is being covered on their regular shift?
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What must be ensured by the approving supervisor for exchange time requests?
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What happens if a CE cannot report for duty and lacks available leave to cover their absence?
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What action is taken if a CE is transferred to Temporary Restricted Duty after the approval of exchange time?
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What should happen if an RE cannot secure another employee for the canceled exchange time agreement?
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What must the Staffing Office do if the CE is ineligible to work due to administrative action?
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What documentation is added by the Staffing Office when cancelling exchange time?
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How will the Staffing Office communicate the cancellation of exchange time?
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What occurs when the exchange time is less than 48 hours from the requested date?
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What happens when a CE is held over after completing an exchange time obligation?
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What eligibility criteria exists for a CE when assigned to work during an exchange time?
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When can the department move an employee from their exchanged position?
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What process is required if an RE is promoted prior to an approved exchange time?
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What is required from personnel agreeing to hold for a CE's scheduled shift?
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What action should take place if an RE is not contacted about an exchange cancellation?
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What feature must be used to add an emergency exchange on the day it occurs?
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Within how many hours can the Add Past Due Exchange feature be utilized after an emergency exchange occurs?
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What must occur for outstanding exchanges to be canceled if the owed employee has retired?
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Who is responsible for ensuring that all leave taken on an exchange time is accounted for at the end of each pay period?
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How many shifts can full-time Ocean Rescue Bureau personnel exchange each calendar year?
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What is the maximum duration for which exchange time can be requested by Ocean Rescue Bureau personnel?
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What condition must be met for an exchange time request to be processed if the employee is scheduled for training or physicals on the same day?
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What is a requirement for exchange time requests submitted by employees scheduled to be off duty on the day of the request?
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In which case can outstanding exchanges be temporarily suspended?
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Which step must occur first when initiating an exchange time request?
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Which of the following actions is required if an exchange time request is canceled before being approved?
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What must be ensured prior to the approval of any exchange time request?
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Which of the following denotes a valid reason for canceling an exchange time?
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Study Notes
General Information on Exchange Time
- Exchange time involves an agreement between two employees, designated as the Requesting Employee (RE) and the Covering Employee (CE).
- Approval for exchange time requests is contingent upon operational needs and qualifications of employees.
- The process is primarily managed through an Exchange Time Application located on MDFRnet.
Definitions and Roles
- Covering Employee (CE): Employee sought to fulfill the scheduled duties of the RE.
- Holding Employee (HE): Individual who agrees to cover for the CE in case they cannot report for duty.
- Requesting Employee (RE): Employee initiating the exchange request.
Exchange Time Procedures
- Requests must be submitted using the approved forms or the Exchange Time Application.
- Three-way exchanges are allowed, but they must comply with specific policies; no more than three individuals in an exchange.
- Requests will not be approved if they lead to extra costs or operational inefficiencies for Miami-Dade Fire Rescue (MDFR).
Accountability and Absences
- CE must report for duty as scheduled; absence will result in leave being deducted from their balance.
- If the CE is unable to report and lacks leave days, the RE’s leave may be deducted instead.
- The Staffing Office must manage and review exchanges in case of changes in employment status, leave, or administrative actions affecting either employee.
Limitations on Exchange Time
- A maximum of 25 exchanges may be owed at any time.
- The RE is not eligible for new exchanges if they have reached 25 owed exchanges without approval from the Fire Chief.
- Approved military leave prevents the CE from working during scheduled exchange periods.
Cancellation and Changes in Exchanges
- The Staffing Office cannot remove canceled exchanges without proper notification.
- In specific cases, like retirements or transfers, outstanding exchanges can be removed upon approval.
- Hours worked for exchange must be repaid on an hour-for-hour basis; financial compensation for time owed is not allowed.
Exchange Time for Sworn Personnel
- Requests for sworn personnel must be submitted 48 hours in advance and are subject to battalion chief approval.
- Exchange increments must not exceed 24 hours; Chief Fire Officers need additional approval.
- Overtime is not applicable for RE or CE during exchange periods unless specific conditions are met.
Exchange Time for Other Personnel
- Specific provisions apply to Fire Rescue Dispatchers, Supervisors, and Ocean Rescue Bureau personnel regarding increments and advance notice for exchanges.
- Ocean Rescue Bureau personnel may only exchange up to 26 shifts yearly and must ensure compliance with pre-approval criteria.
Additional Conflict Management
- The Exchange Time Application system will flag any conflicts with scheduled leave or training, preventing submission of requests until issues are resolved.
- Justifications may be provided for hardship cases when conflicts arise.
Final Responsibilities
- All parties involved—CE, RE, and supervisors—are responsible for verifying the accuracy of exchange time on roster records.
- The Staffing Office must be notified immediately regarding any changes to the hours worked, ensuring accurate updates on employee records.
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Description
This quiz covers the rules and guidelines surrounding exchange time agreements between employees at Miami-Dade Fire Rescue. It includes definitions of key terms such as Covering Employee and Holding Employee. Understand the procedures for requesting and approving exchange times within the fire rescue operations.