Meeting Management and Etiquette
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Questions and Answers

What is the recommended seating arrangement for informal meetings?

  • Rows
  • U-shape
  • Boardroom style
  • Circle (correct)
  • What is the suggested action before people arrive for a small meeting?

  • Review the agenda
  • Designate someone to stand at the entrance and greet everyone (correct)
  • Start the meeting without waiting for latecomers
  • Designate someone to take notes
  • What should be done at the beginning of small meetings?

  • Review the previous meeting's minutes
  • Start with a team-building exercise
  • Introduce the agenda and the chairperson
  • Request everyone to introduce themselves and give a bit of relevant information (correct)
  • What should be done for all meetings in terms of introducing key individuals?

    <p>Introduce both the chairperson and any outside speakers</p> Signup and view all the answers

    What is important to ensure during discussions in meetings?

    <p>Encourage participation but ensure everyone doesn't talk at the same time</p> Signup and view all the answers

    How should conflicts be handled during meetings?

    <p>Address conflicts and find a solution for them</p> Signup and view all the answers

    What should be done regularly during meetings to ensure clarity?

    <p>Summarize points regularly</p> Signup and view all the answers

    Why is it important to write down action points during meetings?

    <p>To ensure clear responsibilities and deadlines are noted</p> Signup and view all the answers

    What is encouraged in terms of volunteering for tasks and roles in meetings?

    <p>Encourage everyone to feel able to volunteer for tasks and roles</p> Signup and view all the answers

    How should discussions about individual agenda items be conducted in meetings?

    <p>Take one point at a time and ensure the group doesn’t stray from that point until it has been dealt with</p> Signup and view all the answers

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