Podcast
Questions and Answers
True or false: Organizational records should be classified into three categories for retention and protection purposes: vital, important, and non-essential records.
True or false: Organizational records should be classified into three categories for retention and protection purposes: vital, important, and non-essential records.
False (B)
True or false: Only physical records (paper documents) are used in offices.
True or false: Only physical records (paper documents) are used in offices.
False (B)
True or false: Records are only used for legal purposes.
True or false: Records are only used for legal purposes.
False (B)
True or false: Policy manuals and handbooks are examples of administrative records.
True or false: Policy manuals and handbooks are examples of administrative records.
True or false: Fiscal records document an organization's human resource transactions.
True or false: Fiscal records document an organization's human resource transactions.
True or false: Legal records serve as proof of business transactions.
True or false: Legal records serve as proof of business transactions.
True or false: Historical records document an organization's operations and major strategic shifts over time.
True or false: Historical records document an organization's operations and major strategic shifts over time.
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Study Notes
- Records maintained by an organization should be classified into four categories for retention and protection purposes: vital, important, useful, and non-essential records.
- Physical records (paper documents) and electronic records are both used in offices, with the latter becoming more prevalent.
- Records serve as a company's memory and are used for administrative, legal, or historical purposes.
- Administrative records include policy manuals and handbooks, while legal records include contracts and deeds.
- Fiscal records document the agency's financial transactions and obligations.
- Legal records serve as proof of business transactions, such as contracts and deeds to property.
- Historical records document the organization's operations and major strategic shifts over time, such as meeting minutes and corporate charters.
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