Podcast
Questions and Answers
Which is an example of a support/enabling activity in the P3O Value Matrix?
Which is an example of a support/enabling activity in the P3O Value Matrix?
- Providing tools to assist Project Managers in delivering projects (correct)
- Checking whether the delivery of initiatives is on schedule
- Ensuring programme outcomes are in line with business strategy
- Managing the delivery of programmes
Which statement regarding P3O assurance functions and services is FALSE?
Which statement regarding P3O assurance functions and services is FALSE?
- Carries out audits of its own P3O functions (correct)
- Provides independent assurance in addition to that provided by a Programme Board
- Takes various forms including regular health checks
- Provides guidance in the start-up stage of projects
Which Best Management Practice principle for extracting value helps answer the question 'Are we getting the business benefits'?
Which Best Management Practice principle for extracting value helps answer the question 'Are we getting the business benefits'?
- Hold people to account
- Prioritize investment
- Safeguard value (correct)
- Govern effectively
Which function or service should be provided by a COE?
Which function or service should be provided by a COE?
Which should be a responsibility of the P3O Sponsor role?
Which should be a responsibility of the P3O Sponsor role?
Which is MOST likely to be used as an individual tool?
Which is MOST likely to be used as an individual tool?
Which office triggers post-programme reviews to assess benefits?
Which office triggers post-programme reviews to assess benefits?
Which action is recommended when implementing a P3O model?
Which action is recommended when implementing a P3O model?
Which is NOT created as part of the ‘Deliver’ process within the permanent P3O implementation lifecycle?
Which is NOT created as part of the ‘Deliver’ process within the permanent P3O implementation lifecycle?
Which P3O capability is MOST likely to reduce project delays?
Which P3O capability is MOST likely to reduce project delays?
Which are objectives of a COE?
Which are objectives of a COE?
What type of facilitated workshop is held for the purpose of identifying threats and opportunities?
What type of facilitated workshop is held for the purpose of identifying threats and opportunities?
Where should an Organization Portfolio Office ultimately report?
Where should an Organization Portfolio Office ultimately report?
Which of the following Key Performance Indicators provide evidence of the performance improvements delivered by a P3O?
- Increased programme and project success rates
- Improved portfolio balance
- Increased organizational resource capacity
- Enhanced contribution to the Benefits Realization Plan
Which of the following Key Performance Indicators provide evidence of the performance improvements delivered by a P3O?
- Increased programme and project success rates
- Improved portfolio balance
- Increased organizational resource capacity
- Enhanced contribution to the Benefits Realization Plan
Which skill or experience must the Head of an Organization Portfolio Office have?
Which skill or experience must the Head of an Organization Portfolio Office have?
Which of the following are created within the 'Identify ' process in the permanent P3O model lifecycle?
- Outline of the future state vision of the P3O
- Team structure for the on-going operation of the P3O
- Initial justification of the investment in the P3O
- Assessment of the current state of P3O services
Which of the following are created within the 'Identify ' process in the permanent P3O model lifecycle?
- Outline of the future state vision of the P3O
- Team structure for the on-going operation of the P3O
- Initial justification of the investment in the P3O
- Assessment of the current state of P3O services
What tool links projects to benefits, outcomes and strategy?
What tool links projects to benefits, outcomes and strategy?
'P3O tools enable improved collaboration between programme team members working in different locations.’ Which key strategic benefit does this capability contribute towards?
'P3O tools enable improved collaboration between programme team members working in different locations.’ Which key strategic benefit does this capability contribute towards?
What functional role can also take on asset management?
What functional role can also take on asset management?
Which statement describes the relationship between business as usual and change?
Which statement describes the relationship between business as usual and change?
What tool links information in a hierarchical manner for multiple business change initiatives?
What tool links information in a hierarchical manner for multiple business change initiatives?
What element of the Blueprint should reflect the proposed reporting requirements for the future state P3O?
What element of the Blueprint should reflect the proposed reporting requirements for the future state P3O?
Which statement regarding the process of developing a balanced portfolio is FALSE?
Which statement regarding the process of developing a balanced portfolio is FALSE?
Which statement describes a P3O model with hub and spoke offices?
Which statement describes a P3O model with hub and spoke offices?
What office within a P3O model needs staff members with investment management and strategic planning skills?
What office within a P3O model needs staff members with investment management and strategic planning skills?
Which is a strategic planning function that a Portfolio Office should carry out?
Which is a strategic planning function that a Portfolio Office should carry out?
What part of Business Change Governance answers the question 'Are we doing the right things.'
What part of Business Change Governance answers the question 'Are we doing the right things.'
What is the sequence for the processes of the permanent P3O model implementation lifecycle?
What is the sequence for the processes of the permanent P3O model implementation lifecycle?
Which is a critical success factor when introducing standard tools to a P3O?
Which is a critical success factor when introducing standard tools to a P3O?
Which of the following statements about processes for an existing temporary office are true?
- Defined information flows for the supported programme should be implemented
- Resources within the Portfolio Office should be managed
Which of the following statements about processes for an existing temporary office are true?
- Defined information flows for the supported programme should be implemented
- Resources within the Portfolio Office should be managed
What role implements procedures to collect data in a consistent format for programmes they support?
What role implements procedures to collect data in a consistent format for programmes they support?
What types of office does a P3O typically consist of?
What types of office does a P3O typically consist of?
Which stakeholder group is MOST likely to receive portfolio level reports?
Which stakeholder group is MOST likely to receive portfolio level reports?
What is a Programme Office?
What is a Programme Office?
Which describes how a successful P3O model should operate?
Which describes how a successful P3O model should operate?
Which is a section in a Blueprint?
Which is a section in a Blueprint?
Which is a strategic planning function that a Portfolio Office should carry out?
Which is a strategic planning function that a Portfolio Office should carry out?
What technique uses communities of practice to share learning?
What technique uses communities of practice to share learning?
Which of the following statements about a distributed model are true?
- Staff are co-located
- Team is distributed
Which of the following statements about a distributed model are true?
- Staff are co-located
- Team is distributed
Which organizational factor has LEAST influence on the choice of P3O model?
Which organizational factor has LEAST influence on the choice of P3O model?
Which describes the treatment of information to comply with confidentiality, integrity and availability in Information Assurance?
Which describes the treatment of information to comply with confidentiality, integrity and availability in Information Assurance?
Which of the following are purposes of the Programme Specialist role?
- Play a proactive role in sharing knowledge
- Assist in implementing best programme management practice
- Play a proactive role in promoting programme management methods
- Improve programme monitoring by collecting and maintaining data in a consistent form
Which of the following are purposes of the Programme Specialist role?
- Play a proactive role in sharing knowledge
- Assist in implementing best programme management practice
- Play a proactive role in promoting programme management methods
- Improve programme monitoring by collecting and maintaining data in a consistent form
Which of the following are attributes of gated reviews?
- Are undertaken at key decision points in a programme or project
- Assess how a programme is performing compared with its objectives
- Establish the Key Performance Indicators for a programme or project
- Check the quality of decision support information provided
Which of the following are attributes of gated reviews?
- Are undertaken at key decision points in a programme or project
- Assess how a programme is performing compared with its objectives
- Establish the Key Performance Indicators for a programme or project
- Check the quality of decision support information provided
Which is NOT included within the definition of project management?
Which is NOT included within the definition of project management?
How does a P3O model significantly contribute to an organization's chances of successfully delivering its strategy?
How does a P3O model significantly contribute to an organization's chances of successfully delivering its strategy?
What is the objective of the business process swimlanes technique?
What is the objective of the business process swimlanes technique?
Which activity occurs within the 'Define' process in the permanent P3O lifecycle?
Which activity occurs within the 'Define' process in the permanent P3O lifecycle?
Which is an underlying success factor for a Virtual P3O model?
Which is an underlying success factor for a Virtual P3O model?
Which is provided by a P3M3 assessment when getting the investment for a P3O?
Which is provided by a P3M3 assessment when getting the investment for a P3O?
Which is NOT a likely threat to achieving a future state Blueprint?
Which is NOT a likely threat to achieving a future state Blueprint?
Which is a functional area within a P3O model?
Which is a functional area within a P3O model?
What does PPM stand for?
What does PPM stand for?
Why should the outline Vision Statement provide a clear link to an organization’s business strategy?
Why should the outline Vision Statement provide a clear link to an organization’s business strategy?
Which is a typical service offered as part of a delivery support function?
Which is a typical service offered as part of a delivery support function?
Which of the following statements about how the P3O size is influenced by organizational factors are true?
- The size of the organization has little or no influence
- The strategic objectives of the organization have an influence
Which of the following statements about how the P3O size is influenced by organizational factors are true?
- The size of the organization has little or no influence
- The strategic objectives of the organization have an influence
What does a P3O Business Case identify?
What does a P3O Business Case identify?
What service does a Temporary Office model provide to a programme?
What service does a Temporary Office model provide to a programme?
Which does NOT describe services delivered by the appropriate office within a P3O?
Which does NOT describe services delivered by the appropriate office within a P3O?
Which non-PPM function may a P3O provide?
Which non-PPM function may a P3O provide?
What should balance the value a P3O will give to an organization against the constraints?
What should balance the value a P3O will give to an organization against the constraints?
Which is NOT a reason why a P3O should measure Key Performance Indicators?
Which is NOT a reason why a P3O should measure Key Performance Indicators?
What should a P3O define in order to align its governance with the wider organization?
What should a P3O define in order to align its governance with the wider organization?
What type of role is a Project Officer?
What type of role is a Project Officer?
Why should recycling be done as part of implementing a temporary Project Office?
Why should recycling be done as part of implementing a temporary Project Office?
Which P3O model includes permanent decentralized offices with temporary Programme Offices, as required?
Which P3O model includes permanent decentralized offices with temporary Programme Offices, as required?
How should internal resources be treated when appointed to a Project Office?
How should internal resources be treated when appointed to a Project Office?
What technique ensures that a programme is objectively assessed so that the lifecycle and governance applied are fit for purpose?
What technique ensures that a programme is objectively assessed so that the lifecycle and governance applied are fit for purpose?
Why should rules relating to escalation of risks be agreed in a P3O model with multiple offices?
Why should rules relating to escalation of risks be agreed in a P3O model with multiple offices?
Which is a strategic planning function or portfolio support function?
Which is a strategic planning function or portfolio support function?
Which describes an organization that typically adopts a Virtual P3O model successfully?
Which describes an organization that typically adopts a Virtual P3O model successfully?
Which is a common barrier that needs to be overcome to implement a P3O model successfully?
Which is a common barrier that needs to be overcome to implement a P3O model successfully?
Which office triggers post-programme reviews to assess benefits?
Which office triggers post-programme reviews to assess benefits?
Which statement applies to stakeholders in the set-up of a temporary Programme Office and their needs?
Which statement applies to stakeholders in the set-up of a temporary Programme Office and their needs?
What office is part of a centralized P3O model that can be used in any size of organization?
What office is part of a centralized P3O model that can be used in any size of organization?
What technique provides an exception-based top-tier report with links to programme information?
What technique provides an exception-based top-tier report with links to programme information?
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Study Notes
P3O Model Implementation and Functions
- The P3O Value Matrix includes support/enabling activities such as managing the delivery of programmes and providing tools to assist Project Managers.
- P3O assurance functions and services include regular health checks, audits of P3O functions, and providing guidance in the start-up stage of projects.
- The Best Management Practice principle for extracting value that helps answer the question "Are we getting the business benefits" is prioritizing investment.
- A COE should provide the function of managing knowledge.
- The responsibility of the P3O Sponsor role includes checking that products delivered by the portfolio are fit for purpose.
- Spreadsheet software is the most likely individual tool to be used.
- The current state of P3O services can be identified by analyzing recent issues, understanding the problems that need to be solved, reviewing P3Os in other organizations, and analyzing the results of reviews.
- When implementing a P3O model, it is recommended to use project or programme management processes to run the implementation.
- Stabilized operations are not created as part of the "Deliver" process within the permanent P3O implementation lifecycle.
- Identifying and managing interdependencies between programmes and projects is the P3O capability most likely to reduce project delays.
- Objectives of a COE include supporting the definition of a portfolio of change across an organization, providing training and skills transfer to the PPM community, and supporting the delivery of a portfolio of change in a geographical region.
- A risk identification and risk assessment facilitated workshop is held for the purpose of identifying threats and opportunities.
- An Organization Portfolio Office should ultimately report to the main board director.
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