P3O Test 1
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Questions and Answers

Which is an example of a support/enabling activity in the P3O Value Matrix?

  • Providing tools to assist Project Managers in delivering projects (correct)
  • Checking whether the delivery of initiatives is on schedule
  • Ensuring programme outcomes are in line with business strategy
  • Managing the delivery of programmes

    • Which statement regarding P3O assurance functions and services is FALSE?

  • Carries out audits of its own P3O functions (correct)
  • Provides independent assurance in addition to that provided by a Programme Board
  • Takes various forms including regular health checks
  • Provides guidance in the start-up stage of projects

    • Which Best Management Practice principle for extracting value helps answer the question 'Are we getting the business benefits'?

  • Hold people to account
  • Prioritize investment
  • Safeguard value (correct)
  • Govern effectively

    • Which function or service should be provided by a COE?

    <p>Managing knowledge</p> Signup and view all the answers

    Which should be a responsibility of the P3O Sponsor role?

    <p>Ensuring the P3O meets the needs of the main board</p> Signup and view all the answers

    Which is MOST likely to be used as an individual tool?

    <p>Spreadsheet software</p> Signup and view all the answers

    Which office triggers post-programme reviews to assess benefits?

    <p>Programme</p> Signup and view all the answers

    Which action is recommended when implementing a P3O model?

    <p>Use project or programme management processes to run the implementation</p> Signup and view all the answers

    Which is NOT created as part of the ‘Deliver’ process within the permanent P3O implementation lifecycle?

    <p>Post-implementation reviews</p> Signup and view all the answers

    Which P3O capability is MOST likely to reduce project delays?

    <p>Identifying and managing interdependencies between programmes and projects</p> Signup and view all the answers

    Which are objectives of a COE?

    <p>Provide training and skills transfer to the PPM community in defined standards</p> Signup and view all the answers

    What type of facilitated workshop is held for the purpose of identifying threats and opportunities?

    <p>Risk identification and risk assessment</p> Signup and view all the answers

    Where should an Organization Portfolio Office ultimately report?

    <p>Main board director</p> Signup and view all the answers

    Which of the following Key Performance Indicators provide evidence of the performance improvements delivered by a P3O?

    1. Increased programme and project success rates
    2. Improved portfolio balance
    3. Increased organizational resource capacity
    4. Enhanced contribution to the Benefits Realization Plan

    <p>1,2,4</p> Signup and view all the answers

    Which skill or experience must the Head of an Organization Portfolio Office have?

    <p>Credibility to work with middle and senior managers</p> Signup and view all the answers

    Which of the following are created within the 'Identify ' process in the permanent P3O model lifecycle?

    1. Outline of the future state vision of the P3O
    2. Team structure for the on-going operation of the P3O
    3. Initial justification of the investment in the P3O
    4. Assessment of the current state of P3O services

    <p>1,3,4</p> Signup and view all the answers

    What tool links projects to benefits, outcomes and strategy?

    <p>Strategic mapping software</p> Signup and view all the answers

    'P3O tools enable improved collaboration between programme team members working in different locations.’ Which key strategic benefit does this capability contribute towards?

    <p>Management across geography</p> Signup and view all the answers

    What functional role can also take on asset management?

    <p>Information Management</p> Signup and view all the answers

    Which statement describes the relationship between business as usual and change?

    <p>Decisions affecting either must consider both elements of an organization</p> Signup and view all the answers

    What tool links information in a hierarchical manner for multiple business change initiatives?

    <p>Integrated</p> Signup and view all the answers

    What element of the Blueprint should reflect the proposed reporting requirements for the future state P3O?

    <p>Organization structure</p> Signup and view all the answers

    Which statement regarding the process of developing a balanced portfolio is FALSE?

    <p>When resources are limited, existing programmes / projects should have priority over new initiatives</p> Signup and view all the answers

    Which statement describes a P3O model with hub and spoke offices?

    <p>Permanent, organization-level Portfolio Office linked to smaller permanent offices in different locations</p> Signup and view all the answers

    What office within a P3O model needs staff members with investment management and strategic planning skills?

    <p>Organization Portfolio Office</p> Signup and view all the answers

    Which is a strategic planning function that a Portfolio Office should carry out?

    <p>Reviewing a risk which may affect multiple programmes and projects</p> Signup and view all the answers

    What part of Business Change Governance answers the question 'Are we doing the right things.'

    <p>Business Change Strategy</p> Signup and view all the answers

    What is the sequence for the processes of the permanent P3O model implementation lifecycle?

    <p>Identify; Define; Deliver Capability / Realize Benefits; Close</p> Signup and view all the answers

    Which is a critical success factor when introducing standard tools to a P3O?

    <p>Ensure there is agreed accountability for the tool</p> Signup and view all the answers

    Which of the following statements about processes for an existing temporary office are true?

    1. Defined information flows for the supported programme should be implemented
    2. Resources within the Portfolio Office should be managed

    <p>Only 1 is true</p> Signup and view all the answers

    What role implements procedures to collect data in a consistent format for programmes they support?

    <p>Programme Officer</p> Signup and view all the answers

    What types of office does a P3O typically consist of?

    <p>Permanent and temporary</p> Signup and view all the answers

    Which stakeholder group is MOST likely to receive portfolio level reports?

    <p>Senior management / strategic planning</p> Signup and view all the answers

    What is a Programme Office?

    <p>Temporary office set up to support delivery of a specific change initiative being delivered as a programme</p> Signup and view all the answers

    Which describes how a successful P3O model should operate?

    <p>With awareness of other functions in the organization and how the P3O will work with them</p> Signup and view all the answers

    Which is a section in a Blueprint?

    <p>Information and data requirements</p> Signup and view all the answers

    Which is a strategic planning function that a Portfolio Office should carry out?

    <p>Reviewing a risk which may affect multiple programmes and projects</p> Signup and view all the answers

    What technique uses communities of practice to share learning?

    <p>Knowledge management</p> Signup and view all the answers

    Which of the following statements about a distributed model are true?

    1. Staff are co-located
    2. Team is distributed

    <p>Only 2 is true</p> Signup and view all the answers

    Which organizational factor has LEAST influence on the choice of P3O model?

    <p>Approach to service management</p> Signup and view all the answers

    Which describes the treatment of information to comply with confidentiality, integrity and availability in Information Assurance?

    <p>Available to those who have authority to see it</p> Signup and view all the answers

    Which of the following are purposes of the Programme Specialist role?

    1. Play a proactive role in sharing knowledge
    2. Assist in implementing best programme management practice
    3. Play a proactive role in promoting programme management methods
    4. Improve programme monitoring by collecting and maintaining data in a consistent form

    <p>1,2,3</p> Signup and view all the answers

    Which of the following are attributes of gated reviews?

    1. Are undertaken at key decision points in a programme or project
    2. Assess how a programme is performing compared with its objectives
    3. Establish the Key Performance Indicators for a programme or project
    4. Check the quality of decision support information provided

    <p>1,2,4</p> Signup and view all the answers

    Which is NOT included within the definition of project management?

    <p>Achieving outcomes</p> Signup and view all the answers

    How does a P3O model significantly contribute to an organization's chances of successfully delivering its strategy?

    <p>Maintains an overview of all business change programmes and projects</p> Signup and view all the answers

    What is the objective of the business process swimlanes technique?

    <p>Document standard, repeatable business processes</p> Signup and view all the answers

    Which activity occurs within the 'Define' process in the permanent P3O lifecycle?

    <p>Document how the benefits of the P3O model will be tracked</p> Signup and view all the answers

    Which is an underlying success factor for a Virtual P3O model?

    <p>PPM standards owned by a senior PPM professional</p> Signup and view all the answers

    Which is provided by a P3M3 assessment when getting the investment for a P3O?

    <p>Understanding of the underlying PPM issues</p> Signup and view all the answers

    Which is NOT a likely threat to achieving a future state Blueprint?

    <p>More effective use of PPM resources</p> Signup and view all the answers

    Which is a functional area within a P3O model?

    <p>COE services</p> Signup and view all the answers

    What does PPM stand for?

    <p>Portfolio, Programme and Project Management (including Value and Risk Management)</p> Signup and view all the answers

    Why should the outline Vision Statement provide a clear link to an organization’s business strategy?

    <p>Connect the implementation of a P3O to an organization’s success</p> Signup and view all the answers

    Which is a typical service offered as part of a delivery support function?

    <p>Deploying experienced Project Managers to manage project delivery</p> Signup and view all the answers

    Which of the following statements about how the P3O size is influenced by organizational factors are true?

    1. The size of the organization has little or no influence
    2. The strategic objectives of the organization have an influence

    <p>Only 2 is true</p> Signup and view all the answers

    What does a P3O Business Case identify?

    <p>Value that a P3O model adds to the business change portfolio</p> Signup and view all the answers

    What service does a Temporary Office model provide to a programme?

    <p>Assisting Programme Managers in collecting data</p> Signup and view all the answers

    Which does NOT describe services delivered by the appropriate office within a P3O?

    <p>Project Offices should compare the consistency of different projects</p> Signup and view all the answers

    Which non-PPM function may a P3O provide?

    <p>Secretariat service to management boards</p> Signup and view all the answers

    What should balance the value a P3O will give to an organization against the constraints?

    <p>Business Case</p> Signup and view all the answers

    Which is NOT a reason why a P3O should measure Key Performance Indicators?

    <p>Justify the programmes within the portfolio</p> Signup and view all the answers

    What should a P3O define in order to align its governance with the wider organization?

    <p>Rules for escalating information</p> Signup and view all the answers

    What type of role is a Project Officer?

    <p>Generic</p> Signup and view all the answers

    Why should recycling be done as part of implementing a temporary Project Office?

    <p>Identify methods that can be used by other Project Offices</p> Signup and view all the answers

    Which P3O model includes permanent decentralized offices with temporary Programme Offices, as required?

    <p>Model with Hub and Spoke Offices</p> Signup and view all the answers

    How should internal resources be treated when appointed to a Project Office?

    <p>Have a career path developed as part of working in a P3O</p> Signup and view all the answers

    What technique ensures that a programme is objectively assessed so that the lifecycle and governance applied are fit for purpose?

    <p>Complexity modelling</p> Signup and view all the answers

    Why should rules relating to escalation of risks be agreed in a P3O model with multiple offices?

    <p>Enable a decision to be made by the right group based on the right information</p> Signup and view all the answers

    Which is a strategic planning function or portfolio support function?

    <p>Provision of support for escalated risks to support decision-making</p> Signup and view all the answers

    Which describes an organization that typically adopts a Virtual P3O model successfully?

    <p>Has high levels of PPM maturity</p> Signup and view all the answers

    Which is a common barrier that needs to be overcome to implement a P3O model successfully?

    <p>Lack of focus on delivery of a full P3O model</p> Signup and view all the answers

    Which office triggers post-programme reviews to assess benefits?

    <p>Portfolio</p> Signup and view all the answers

    Which statement applies to stakeholders in the set-up of a temporary Programme Office and their needs?

    <p>Specifically include those involved in delivering the programme</p> Signup and view all the answers

    What office is part of a centralized P3O model that can be used in any size of organization?

    <p>Hub</p> Signup and view all the answers

    What technique provides an exception-based top-tier report with links to programme information?

    <p>Management dashboards</p> Signup and view all the answers

    Study Notes

    P3O Model Implementation and Functions

    • The P3O Value Matrix includes support/enabling activities such as managing the delivery of programmes and providing tools to assist Project Managers.
    • P3O assurance functions and services include regular health checks, audits of P3O functions, and providing guidance in the start-up stage of projects.
    • The Best Management Practice principle for extracting value that helps answer the question "Are we getting the business benefits" is prioritizing investment.
    • A COE should provide the function of managing knowledge.
    • The responsibility of the P3O Sponsor role includes checking that products delivered by the portfolio are fit for purpose.
    • Spreadsheet software is the most likely individual tool to be used.
    • The current state of P3O services can be identified by analyzing recent issues, understanding the problems that need to be solved, reviewing P3Os in other organizations, and analyzing the results of reviews.
    • When implementing a P3O model, it is recommended to use project or programme management processes to run the implementation.
    • Stabilized operations are not created as part of the "Deliver" process within the permanent P3O implementation lifecycle.
    • Identifying and managing interdependencies between programmes and projects is the P3O capability most likely to reduce project delays.
    • Objectives of a COE include supporting the definition of a portfolio of change across an organization, providing training and skills transfer to the PPM community, and supporting the delivery of a portfolio of change in a geographical region.
    • A risk identification and risk assessment facilitated workshop is held for the purpose of identifying threats and opportunities.
    • An Organization Portfolio Office should ultimately report to the main board director.

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    This quiz tests your knowledge on project management techniques and models. It covers topics such as using communities of practice for learning, assurance and health checks, project complexity modelling, knowledge management, and distributed models. Test your understanding and see how well you know these concepts!

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