Questions and Answers
True or false: Business records are not helpful for decision-makers.
False
True or false: There are only two filing methods.
False
True or false: Alphabetic filing organizes information by subject.
False
True or false: Filing rules are not important for efficient information retrieval.
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True or false: Alphabetic filing procedures include indexing and cross-referencing.
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True or false: Mobile shelving is not a storage equipment for paper records.
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True or false: Fireproof storage cabinets are less expensive than standard file cabinets.
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Study Notes
- Business records help decision-makers make informed decisions.
- Filing methods include alphabetical, subject, numerical, and geographic.
- Alphabetic filing is a method of storing information organized alphabetically.
- Filing rules must be followed to retrieve information efficiently.
- Alphabetic filing procedures include indexing, coding, cross-referencing, and sorting.
- Storage equipment for paper records includes vertical file cabinets, lateral file cabinets, shelf file, and mobile shelving.
- Cost considerations for equipment selection include employee costs, supply and equipment compatibility, storage equipment and supplies, purchasing options, capacity, credit terms, assembly costs, and delivery charges.
- Cross-referencing is a technique used to find requested records regardless of the name used in the request.
- Sorting is the process of arranging records to store them in storage cabinets or folders.
- Vital records can be duplicated and kept in off-site storage, but fireproof storage cabinets are heavier and higher in cost than standard file cabinets.
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