AOP 237-240 Management Skills Training Guidelines for FD-03 internships, court and jury leave

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Questions and Answers

What documentation is required for members attending external courses?

A letter from the instructor

A performance evaluation

A transcript or course certificate (correct)

An application form

For application of this program what is the requirement for certification regarding promotional exams?

It must be submitted to the HR department

Courses taken in the prior year will qualify the candidate for the current years exam. (correct)

It must be completed every two years

It is only necessary for the first year of service

What will the increased perspective and understanding of the internship program give the fd03?

1. Operate their company in the most efficient manner within in their Fire district and the fire department an 2. Provide continuity in fire protection management and district administration within each fire district in the absence of the district chief. (correct)

The Human Resources Committee

The LMC committee

The Training Review Board

For application of this program to promotional exam eligibility, courses taken in which time frame are considered valid?

Courses taken in the prior year will qualify the candidate for the current years exam. Signup and view all the answers

Which of the following statements about course qualifications for the promotional exam is true?

A course taken in 2006 qualifies for the promotional exams in 2007 Signup and view all the answers

What is the minimum average rating required on job performance evaluations for an FD03 to be eligible for the intern position?

3.0 Signup and view all the answers

Under what circumstances can an intern be selected from outside the respective district?

With approval of the Assistant and Deputy Chief Signup and view all the answers

How long must subsequent terms for Company Officers be in duration?

A minimum of four months and will not exceed 1 year. Signup and view all the answers

What is the primary responsibility of the District Chief regarding the intern's learning process?

To provide opportunities for active participation in daily activities. Signup and view all the answers

Who is responsible for supervising the intern during their participation in the program?

The District Chief Signup and view all the answers

Which task is specifically assigned to be completed on Mondays?

Completing the ladder checklists. Signup and view all the answers

What must happen if an FD03 does not meet the eligibility requirements for the intern position?

The District Chief and the FD03 will discuss actions to meet requirements. Signup and view all the answers

Which of the following is NOT listed as a performance standard for the intern?

Training new officers Signup and view all the answers

What is a potential outcome if the intern does not complete their term satisfactorily?

meeting with the Operations Chief. Signup and view all the answers

What is required if an extension of the intern's term is necessary?

The extension must be approved by the Assistant and Deputy Chiefs. Signup and view all the answers

What is the role of the intern in the daily operations of the district?

To be proficient in all day to day operations Signup and view all the answers

How often will the District Chief conduct informal performance reviews?

Quarterly. Signup and view all the answers

Which item is mentioned as part of the personnel development responsibilities?

Physical fitness testing. Signup and view all the answers

What should the intern wear to differentiate their authority and responsibility?

The uniform specified for the district chief. Signup and view all the answers

Which situation requires the issuance of time off to employees?

Serving as court jurors. Signup and view all the answers

What is the primary purpose of the Management Intern program within the Tulsa Fire Department?

To enhance operational efficiency and management depth. Signup and view all the answers

Who is responsible for assigning the FD03 Management Intern position?

The District Fire Chief. Signup and view all the answers

What criteria determines which Company Officer will be assigned as an FD03 in the Management Intern program?

Lowest seniority defined by time in grade. Signup and view all the answers

What requirement is set for Company Officers to be eligible for an FD05 promotional examination?

Successful completion of one year in the Management Intern Program. Signup and view all the answers

What will be the consequence for members who do not participate in the Management Intern Program?

They will be ineligible for any promotional examinations. Signup and view all the answers

What is the minimum previous service required for members to be eligible for FD05 exams under the newly adopted program?

At least six months as an intern prior to the program's adoption. Signup and view all the answers

Which of the following best describes the requirements for maintaining the CBA certification after the initial 40 hour training course?

Take one course per year. Signup and view all the answers

Which of these institutions can provide courses that satisfy the training requirements?

The Tulsa Fire Department Training Academy and other approved institutions Signup and view all the answers

What is the minimum duration for a single course to be applicable towards certification?

8 hours or 3 college credit hours Signup and view all the answers

What should happen if an employee does not complete a course in a given calendar year?

They must take the required course for both the previous and current year. Signup and view all the answers

Which pay grades are required to take the initial 40-hour training course?

FD-02, FD-03, FD-04, FD-05 Signup and view all the answers

What is required for outside courses to be applicable towards certification?

They must fulfill the intent of career development and require prior approval from the training academy. Signup and view all the answers

Which of the following statements about past courses is true?

Courses must be completed in the calendar year they are being applied. Signup and view all the answers

Which of the following best describes the purpose of the management skills training program?

To prepare personnel for advanced roles while meeting certification procedures. Signup and view all the answers

Employees who are required to serve as court jurors shall be granted time off with pay.

True Signup and view all the answers

An employee serving jury duty shall notify their supervisor immediately and present his/her supervisor with what?

The original summons or subpoena from the court. Signup and view all the answers

An employee reporting for jury duty on Monday morning shall be relieved of duty at what time?

2000 hours Sunday before Signup and view all the answers

An employee serving jury duty shall return to work while serving on a jury or in the jury pool when released for the day.

False Signup and view all the answers

Study Notes

Management Skills Training

Aims to prepare personnel for higher roles and responsibilities within the department.
Satisfies five-year certifications in accordance with Article 12.1 of the CBA.
Necessary for maintaining qualifications for the promotional process.
Initial 40-hour course required for employees in pay grades FD-02, FD-03, FD-04, FD-05.
After initial training, one course per year is needed to maintain certification, avoiding repeat of the full 40-hour course.

Course Offerings

Offered by the Tulsa Fire Department Training Academy; a course catalog to be published annually.
External courses from colleges, universities, the City of Tulsa Human Resources, or the National Fire Academy can count toward requirements.
Courses must be at least 8 hours long or a total of 3 college credit hours.

Course Completion Requirements

Outside courses must align with career development and receive prior approval.
Courses must reflect the spirit and intent of the TFD catalog.
Must be completed in the calendar year they are applied for; no carryover of past courses allowed.
If a course is not completed in a year, both that year’s and next year’s courses must be completed to retain certification.

Certification Maintenance

Annual certification required for promotional exams.
Documentation proof (transcripts or course certificates) necessary for outside courses.
Changes to the course list and program can be made as needed by the LMC committee.
Previous year’s courses are valid for the current year’s promotional exams.

Management Intern Program Intent

Designed to enhance Company Officers' understanding of operations at the administrative level.
Addresses future leadership needs and develops management depth within the Tulsa Fire Department.

Overview of the Intern Program

An FD03 intern will be assigned to each District Fire Chief to fill vacancies created by the program.
Mandatory for all Company Officers in the Field Operations Branch.
Successful completion required for eligibility for FD05 promotional examination starting January 1, 2007.

Eligibility Criteria

FD03 must have served one year in Field Operations and received an average rating of 3.0 or greater in evaluations.
Discussions between the District Chief and FD03 will occur if eligibility requirements aren't met.
Opportunities to serve as Management Intern do not affect FD03’s promotional eligibility to FD05.

Selection and Terms

Intern selection conducted within respective districts; external candidates allowed with approval.
Intern positions follow a first-term requirement and possible term extensions with approval.
Initial term lasts one year; subsequent terms are 4-12 months based on district needs.

Performance Standards

Interns must master various administrative tasks, including but not limited to:
- Effective communication and documentation management.
- Completion of incident reports.
- Staffing management and leave scheduling.
- Conducting inspections for equipment and personnel readiness.

Evaluation Process

Continuous evaluation by the District Chief throughout the term.
End-of-term evaluations will determine proficiency and will be documented in personnel files.
Quarterly informal reviews will assess progress during the internship.

Uniform Policy

Interns are required to wear the uniform designated for district chiefs to signify their authority and responsibilities.

Court and Jury Leave

Employees summoned for jury duty will receive time off for their service.

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Description

This quiz covers the guidelines for management skills training aimed at preparing personnel for higher roles within the department. It aligns with the certification procedures outlined in Article 12.1 of the CBA and also meets requirements for the promotional process. Test your understanding of these important training protocols.