Mailing Procedures and Services

The process of handling incoming mail, including sorting, stamping with date and time, checking return addresses, recording urgent mail, and delivering to the relevant employee.

A method of sending mail within a mail processing facility to another facility for further processing or delivery.

A written record that documents the arrival of important mail or faxes.

A list of addresses used to send mail, often generated by a computer.

A service that protects mail from loss or damage, providing tracking and insurance.

The standard size envelope for business letters, 9 1/2 inches by 4 1/8 inches.

Enclosing all items listed in the letter in the envelope.

Ensuring that the address on the envelope matches the address on the letter.

A payment method where the buyer pays for the merchandise upon delivery.

Private courier services are used for sending mail outside regular postal services, offering more control over delivery time and schedules.

Email messages should be treated similarly to paper records: they need to be archived and deleted according to company policy.

Informal meetings usually involve small groups discussing specific topics, while formal meetings have a set agenda and a larger audience.

Meetings are crucial for communication and collaboration, enabling group decision making and problem-solving.

These meetings involve large groups from different countries, often requiring detailed planning and preparation.

Meetings may be set up to address a specific topic, ongoing issues, or concerns.

Formal meetings follow a structured agenda, require prior planning, and often occur on a regular schedule.

The most expensive and luxurious flight classification offering the most comfortable seats and exclusive services like dedicated check-in zones and priority boarding.

A flight classification between First-Class and Economy, designed for business travelers, offering more comfort and services than Economy but less than First-Class.

The most budget-friendly flight classification, also known as coach or tourist class, offering standard seating and basic amenities.

A document summarizing a travel plan, including dates, locations, transportation details, and accommodation information.

The proper way to behave and conduct oneself while traveling, encompassing customs, etiquette, and appropriate dress.

A formal list of topics to be discussed during a meeting, ensuring a structured and focused conversation.

A written record of the key decisions, actions, and discussions during a meeting, providing a reference point.

These are tasks identified during the meeting, including who's responsible and what needs to be done.

The act of leading a meeting, including setting the tone, guiding discussion, and ensuring everyone participates.

A collaborative process where participants share ideas and perspectives to generate solutions or explore possibilities.

This refers to the dynamics and interactions between individuals in a group setting.

This encompasses communication during meetings, including sharing updates, ideas, and information.

These are the connections and bonds built between individuals through meetings and interactions.

Incoming mail is sorted, stamped with the current date and time, checked for return addresses, and the urgent mail is delivered to the relevant employee.

Outgoing mail refers to mail dispatched within a mail processing facility to another facility for further processing or delivery.

A formal record of incoming urgent mail and faxes, including the date and time of receipt.

Computer-generated mailing lists offer quick retrieval, modification, deletion of addresses, and help avoid duplicate entries.

Registered mail provides the most secure service for valuable documents and items, offering protection against loss or damage.

The standard size for a business envelope is 9 1/2 inches by 4 1/8 inches.

When preparing a package for mailing, choose a sturdy box that can protect the contents.

Ensure all enclosures mentioned in a letter are actually included in the envelope and the address matches on both the letter and envelope.