Louisiana Notary Class Definitions Flashcards

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Questions and Answers

What is the role of a Notary Public?

A state senator

A public official appointed by the governor (correct)

A judge in court

A private lawyer

What is a Notary De Jure?

One who holds office pursuant to the requirements of the law.

Define Non-Notary Attorney.

A notary who is not an attorney.

What is the purpose of a Notary Bond?

A guarantee of financial responsibility in connection with the performance of an obligation. Signup and view all the answers

What is required if a document is sent out of state?

A raised seal Signup and view all the answers

What does the term 'Instrument' refer to in notarial law?

A written document or electronic document that requires a signature and a notarial act. Signup and view all the answers

What is meant by 'Raise Seals'?

A seal impressed onto a document raising the impression to the surface. Signup and view all the answers

Define the term 'Transfer' in a notarial context.

To convey or remove from one place or one person to another. Signup and view all the answers

Marital Status only includes whether someone is single or married.

True Signup and view all the answers

What does SSN/TIN stand for?

Social Security Number/Tax Identification Number. Signup and view all the answers

What is a Prothonotarial Certificate?

An attestation issued by the clerk of court establishing that a person is a qualified notary public. Signup and view all the answers

Define the term 'Oath.'

Any form of attestation or pledge to tell the truth. Signup and view all the answers

What does the term 'Recordation' refer to?

Recording an instrument with the proper authority as prescribed by law. Signup and view all the answers

What is the role of a Clerk of Court?

The parish recorder. Signup and view all the answers

What constitutes False Public Records?

Filing a forged or altered document or one that contains false recitations. Signup and view all the answers

What does 'Just Cause' refer to?

A legitimate or lawful reason for an action. Signup and view all the answers

Match the following terms with their definitions:

Apotille = A certificate for authenticating a notary's signature. Notary ID Number = Given when commissioned to identify notarized documents. Marital History = Details of a person's previous marriages. Temporary Leave of Absence = A temporary absence from duty or responsibility. Signup and view all the answers

Study Notes

Notary Definitions

A Notary Public is a public official appointed by the governor, meeting specific statutory requirements outlined in Title 35 of La.Revised Statutes.
Notary de Jure refers to a notary who legally holds office, having complied with all correct procedures.
A Non-Notary Attorney is a notary who does not hold an attorney's license.
Notary Bond serves as a financial guarantee related to the obligations performed by a notary, typically provided through a surety contract.
A Seal is the notary's signature and is required as a raised seal for documents sent out of state or for DMV purposes.
An Instrument is any document that requires a signature and a notarial act, including both written and electronic formats.
Raise Seals are impressed seals on documents, necessary for notarization for certain official uses.
Transfer means to convey or hand over rights or property from one individual or place to another.
Marital Status includes being single or married, both of which are significant in legal documentation.
SSN/TIN refers to the last four digits of an individual's Social Security Number or Tax Identification Number, which must be noted in legal documents.
Full Name encompasses various formats, including first name, middle name, and last name combinations.
According to R.S. 35:12, Names Beneath Signatures must be clearly printed or typed under the signatures of all relevant parties.
3rd Person / 3rd Party refers to individuals who are not involved with an instrument or legal agreement.
Respite Action is a legal act allowing a debtor to negotiate for time to pay debts owed to creditors.
The Attorney Bar Roll Number is assigned to attorneys for identification upon admission to the bar.
An Ex Officio Notary has limited powers and can be appointed through election or hiring.
Notary de Facto performs notarial acts but does so without official title, leading to invalid actions.
Commission signifies the authority given by the state for someone to act as a notary, involving the issuance of a certificate.
Capacity refers to the legal qualifications necessary for parties involved in a contract, including age requirements for witnesses and contracting parties.
A Prothonotarial Certificate is a formal attestation confirming an individual’s status as a duly appointed notary.
To Encumber means to impose claims like mortgages or liens on property.
An Oath is a declaration attesting to the truthfulness of statements, breach of which constitutes perjury.
Recordation involves formally recording an instrument with the designated authority as governed by the law.
The Clerk of Court acts as the parish recorder for legal documents and records.
Marital History must detail past marriages, including former spouse names and termination circumstances in relevant legal acts.
A Permanent Mailing Address is required to be included in all legal documents, indicating where the individual receives correspondence.
False Public Records involve filing forged or falsified documents and constitute a legal offense.
The Secretary of State oversees business licenses, incorporations, and election administration within the state.
Justice of the Peace handles minor disputes and certain preliminary hearings, but does not need to be a licensed attorney.
An Attorney Notary is both a practicing attorney and a commissioned notary.
Suspension refers to a temporary loss of powers or privileges for a notary.
Just Cause is a legal term indicating sufficient reason for certain actions, typically related to disciplinary measures.
An Apostille authenticates a notary's signature for documents intended for international use under the Hague Convention.
To Affix Seals means to attach the notary seal securely to legal documents.
Acknowledgment is a notarial act verifying a signer’s consent and understanding of the document's implications.
A Legatee is an individual designated in a will to inherit personal property.
A Municipal Number corresponds to the specific house or property number at a physical address.
Jurisdictional Limits define the areas within which a notary can perform official acts.
The Parish Recorder is responsible for maintaining records of various instruments related to properties and mortgages.
A Leave of Absence indicates a temporary break or absence from duty.
A Meeting of Creditors occurs within bankruptcy court, where debts are collectively addressed and negotiated.
A Notary ID Number is assigned upon commissioning and must appear on all notarized documents.
A Temporary Drivers Permit can serve as a form of identification for notarial acts.
An Annual Report is a mandatory filing confirming a notary's qualifications, including their bond status and address.

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Test your knowledge of key terms related to Louisiana notaries with these flashcards. Each card includes a term and its definition, helping you understand the role and functions of notaries in Louisiana. Perfect for those preparing for the Louisiana Notary public exam.