Podcast
Questions and Answers
What must be included with the return of surplus expendable items to S&M?
What must be included with the return of surplus expendable items to S&M?
- An SRS requisition listing current stock codes (correct)
- A detailed inventory count
- Documentation of prior usage
- Approval from the Bureau Commander
Which of the following is NOT a permissible way to obtain inventory items?
Which of the following is NOT a permissible way to obtain inventory items?
- Emergency Issue
- Original Issue
- Unauthorized Procurement (correct)
- Temporary Issue
What is required when requesting the original issue of inventory items?
What is required when requesting the original issue of inventory items?
- A verbal request to the Bureau Commander
- Justification forwarded on an F-225 form (correct)
- A formal meeting with the Stores Supervisor
- A request submitted online
Which of the following procedures must be followed for evaluating inventory item requests?
Which of the following procedures must be followed for evaluating inventory item requests?
What is a necessary action upon receiving an item from the original issue?
What is a necessary action upon receiving an item from the original issue?
What should be done with damaged U.S. Flags in inventory management?
What should be done with damaged U.S. Flags in inventory management?
When requesting procurement of items not budgeted for, what is the first step?
When requesting procurement of items not budgeted for, what is the first step?
What should NOT be included when reporting lost or stolen items?
What should NOT be included when reporting lost or stolen items?
What is required for an item to be submitted for exchange or repair?
What is required for an item to be submitted for exchange or repair?
When can items be exchanged at S&M?
When can items be exchanged at S&M?
What happens if an item cannot be repaired?
What happens if an item cannot be repaired?
How long can a temporary loaned item be issued for?
How long can a temporary loaned item be issued for?
What must be done when the original item is repaired after a loan?
What must be done when the original item is repaired after a loan?
What should be included in the loan slip if the loan period exceeds 30 days?
What should be included in the loan slip if the loan period exceeds 30 days?
What procedure is followed when a loaned item can no longer be returned because the turned-in item cannot be repaired?
What procedure is followed when a loaned item can no longer be returned because the turned-in item cannot be repaired?
What tag should be placed on a loaned item when it is returned to S&M?
What tag should be placed on a loaned item when it is returned to S&M?
What is the first step that must be taken when an inventory item is lost or stolen?
What is the first step that must be taken when an inventory item is lost or stolen?
What value threshold necessitates filing a report with the Police Department for lost or stolen items?
What value threshold necessitates filing a report with the Police Department for lost or stolen items?
Which document must be submitted whenever an inventory item is lost or stolen?
Which document must be submitted whenever an inventory item is lost or stolen?
Who is responsible for conducting a thorough investigation of lost department property?
Who is responsible for conducting a thorough investigation of lost department property?
If a radio loaned from an allied agency is lost, who should be notified immediately?
If a radio loaned from an allied agency is lost, who should be notified immediately?
What must be included in the F-225 report when an item worth $25 or more is lost?
What must be included in the F-225 report when an item worth $25 or more is lost?
What is required after the Bureau Commander determines the course of action on a lost or stolen item?
What is required after the Bureau Commander determines the course of action on a lost or stolen item?
What aspect must the investigation report include regarding the loss of inventory items?
What aspect must the investigation report include regarding the loss of inventory items?
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Study Notes
Lost or Stolen Items
- Lost or stolen inventory items are replaced after submitting a requisition through proper channels to the Bureau Commander.
- An F-225 letterhead report is required any time an inventory item is lost or stolen.
- If an inventory item valued at $25 or more is lost or stolen, a report must be filed with the local Police Department and the report number included in the F-225.
- Battalion/Section Commanders must conduct a thorough investigation of any property loss and report findings, including negligence or carelessness of personnel.
- Radios loaned from allied agencies must be promptly reported to the Metro Battalion Chief by the Administrative Battalion Chief if lost or stolen.
- A report on the loss must be submitted by the Battalion/Section Commander, either as an addition to the original report or as a separate F-225 letterhead report.
Turn-ins and Supplies
- Surplus expendable items must be turned into S&M when no longer of value; requires a SRS requisition with current stock codes for the return.
- New items can be obtained without needing to turn in old items.
- Specific items to turn in include reusable metal or glass containers for flammable liquids and damaged U.S. flags.
Inventory Item Procedures
- Inventory items are categorized in the SRS Catalog of Supplies and must be handled through defined procedures including Original Issue, Temporary Issue, Exchange or Repair, and Emergency Issue.
Original Issue
- Requests for original inventory items must be made using an SRS requisition accompanied by an F-225 to the Bureau Commander.
- Procurement of non-budgeted items requires confirmation of available funds from the Stores Supervisor or Assistant Division Commander.
- Evaluation and approval of requests must be performed by Chief Officers, considering pros and cons before final approval.
Exchange or Repair of Items
- A "turn-in" process for items needing repair or exchange is mandated, tagging items with F-175 for identification.
- Items can be exchanged during S&M hours; if not available, they'll be repaired and returned when ready.
- If an item cannot be repaired, the requesting unit is notified to submit a requisition for a replacement.
Temporary Issue of Inventory Items
- Temporary loan items can replace inventory items sent for repair; these are issued with a loan slip.
- Each loan is limited to a 30-day period, extendable with required notation.
- Upon repair, the original item is returned, and the loaner is tagged and returned to S&M.
Permanent Issue of Loaned Equipment
- If a loaned item cannot be repaired and no equivalent is available, it is placed into permanent inventory.
- The concerned station or unit must initiate an SRS requisition for both inventory credit and addition.
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