Legal TAES Page Completion Guide

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Questions and Answers

What term is used to list individuals present who are not counsel or the witness during a transcript?

ADDITIONAL ATTENDEES

SUPPLEMENTARY GUESTS

EXTRA PARTICIPANTS

ALSO PRESENT (correct)

What should be used for a witness who does not show up during a proceeding, according to court protocols?

Certificate of Non-Appearance (CNA)

Statement of Non-Appearance (SNA) (correct)

Witness Absence Report (WAR)

Formal Absence Document (FAD)

How should the names of multiple attorneys with the same last name be formatted in the transcript?

ATTORNEY [LAST NAME]

MR.[LAST NAME]

MS./MR.[FIRST NAME] [LAST NAME] (correct)

MS.[LAST NAME]

Which form should be filled out by the proofer to ensure it matches the proceedings?

Orders of Examination Signup and view all the answers

What is the correct font formatting to use for transcript documents?

Normal font only Signup and view all the answers

What is the required spacing after punctuation at the end of a sentence in transcripts?

Two spaces Signup and view all the answers

Who is identified by the label 'THE COURT' in transcripts?

The judge Signup and view all the answers

Which type of examination requires the court reporter to fill out specific colloquy by template?

Both CME and IME Signup and view all the answers

When should a judge or an attorney's repeated words be retained in the transcription?

When they repeat more than twice. Signup and view all the answers

What is the correct way to handle common nouns in transcription?

Do not capitalize them unless they are part of a title. Signup and view all the answers

Which of the following examples correctly uses double dashes to indicate an interruption?

A. What are you -- doing today? Signup and view all the answers

How should the numbers zero through ten be represented in transcripts?

Spelled out, except when part of exhibit numbers. Signup and view all the answers

What is the appropriate way to handle proper nouns in transcription?

Capitalize them as they identify specific items. Signup and view all the answers

In which circumstance should an attorney's acknowledgments like 'uh-huhs' and 'okays' be excluded?

They disrupt the flow of the witness's answer. Signup and view all the answers

How should percentages be represented in transcripts?

Use numerals for all percentages without exception. Signup and view all the answers

What is the correct transcription of the phrase 'two point five acres of land'?

2.5 acres of land. Signup and view all the answers

When should a byline be included during the questioning process?

After objections and colloquy before resuming questions Signup and view all the answers

How should an inaudible portion of a transcript be marked?

Only mark when absolutely necessary and include audio source Signup and view all the answers

What is the correct notation for a speaker's non-verbal response?

(No verbal response) Signup and view all the answers

When should 'sic' be used in a transcript?

On the first occurrence of a mispronounced word Signup and view all the answers

What should be done if an audio interruption occurs during a proceeding?

Acknowledge and mark it in context Signup and view all the answers

How should birthdates and Social Security numbers be redacted in transcripts?

Using 'X's and dashes Signup and view all the answers

What notation is required when an attorney certifies a question or objection?

A parenthetical just above the objection Signup and view all the answers

What is the correct behavior when using 'phonetic' markers in transcripts?

Only use on the first instance Signup and view all the answers

What should be done if multiple exhibits are entered at once?

Include each exhibit in separate parentheticals Signup and view all the answers

What notation should be made for read back/play back actions?

(REPORTER PLAYS BACK REQUESTED TESTIMONY) Signup and view all the answers

How should minor's names be handled in transcripts?

Only redact if the client's request specifies Signup and view all the answers

What is the proper way to include punctuation with 'sic'?

Attach 'sic' to the erroneous word before any punctuation Signup and view all the answers

What should be noted regarding attorney objections during questioning?

Certify all objections with a parenthetical Signup and view all the answers

What is the correct way to handle a situation where a foreign language is spoken?

Do not transcribe the foreign language Signup and view all the answers

Study Notes

TAES Page Completion

Court reporters fill out TAES pages (Title, Appearances, Exhibits, Stipulation) using a template.
All TAES pages require proofreading, in addition to the proceedings themselves.

"Also Present" Section

Individuals present who aren't counsel or the witness are listed under "ALSO PRESENT."
No contact information is included.
Each person listed requires a descriptor (e.g., "Mary Clark, Paralegal").
Judges are also included in this section.

Attorneys from the Same Firm

If attorneys from the same firm, representing the same party, appear in person and remotely, their appearance method is noted (e.g., "Appeared via videoconference").
Firm name, contact info (telephone number, email addresses), and details for each attorney are included.

Orders of Examination

Proofers must complete Orders of Examination that reflect the proceedings.

CME/IME, CNA, SNA

CME/IME (Certified Medical Examination/Evaluation) and Independent Medical Examination/Evaluation documentation is included in colloquy.
CNA (Certificate of Non-Appearance) forms are completed by court reporters.
SNA (Statement of Non-Appearance) is a statement by counsel (recorded in colloquy) detailing why a witness did not appear.

Transcript Formatting

Two spaces after punctuation.
No bold, underline, or italics.
Question and Answer (Q. and A.) markings are followed by periods.
Standard speaker designations (e.g., THE COURT, THE WITNESS, MS./MR. [LAST NAME]) are used. Specify first name if multiple attorneys share the same last name. Other speaker designations.
Full names are used when appropriate (e.g., for taped transcripts).
Colloquy sections are distinct.

Byline Formatting

Bylines are required when transcribing moves back into the main examination after colloquy.
Bylines show which speaker the question/action corresponds to.
Included after colloquy, resuming Q&A sections, "OFF THE RECORD" markers, exhibit parentheticals.

Handling Inaudible Portions

Mark portions as inaudible only if absolutely necessary.
Utilize all audio sources.
If an inaudible is detected, include the timestamp and source for later review.

Transcript Naming and Phonetics

Only use a phonetic spelling (i.e., (phonetic)) for a word the first time the word is spoken/written.
No phonetic mark on repeated mentions

Non-Verbal Responses

A lack of a verbal response from a speaker (to a question) is marked in the transcript as (No verbal response), using correct punctuation.
Avoid using (No audible response)

"Sic" Markers

Use "sic" (in brackets) for incorrectly used or mispronounced words (speaker error, not transcriptionist error).
Only use [sic] the first time a word is incorrectly used/mispronounced.
Do not use [sic] for common made-up words or poor grammar

Sound Effects (Sound Descriptions)

Replace sounds with (sound effect) when a speaker uses sounds (instead of words) to convey something.
Acknowledge sounds on the record via a transcript entry (e.g., sneezes, coughs, phone rings).

Foreign Language Handling

If a speaker speaks a foreign language and there's no interpreter (during a proceeding), the language is not transcribed (marked as, example: speaking Spanish).

Redaction of Personal Information

Redact birth dates and Social Security numbers with "X" and dashes, unless the attorney or court specifies otherwise, or it is a minor's birthdate in a milestone transcript.).
Redact full names of minors (under 18) unless on the title page or deposition notice.
Verification of redactions for minors (for taped transcripts) is needed.

Certifying Questions or Objections

Mark parentheticals for certified questions or objections, located above the question or objection.

Exhibit Indexing

Include certified questions, certified objections, and formal requests on the exhibit index page.
Only include one exhibit per parenthetical, even if multiple exhibits are mentioned at once.
Do not insert exhibit parentheticals before the speaker is finished talking.
Byline required after marking multiple exhibits.

Re-read/Re-play Actions

Do not transcribe the actual re-read/re-play on the transcript, instead of:
"REPORTER PLAYS BACK REQUESTED TESTIMONY" or "REPORTER READS BACK REQUESTED TESTIMONY" or equivalent.

Quotation Formatting

The symbol is used when the words "quote" and "end quote" mark the beginning and end of a quote.

Double Dashes

Use double dashes:
When a witness repeats themselves.
When a line of thought shifts mid-sentence.
When a sentence is interrupted by another speaker.

Repeating Words

Eliminate the second repetition of one or two words consecutively if a judge or attorney repeats it.

Listening Acknowledgement Words

In transcripts, remove common acknowledgment filler words like "uh-huhs" and "okays" from attorney remarks/dialogue or where appropriate.

Capitalization of Nouns

Common nouns are not capitalized. Proper nouns (specific names of people, places, or things) should be capitalized.

Number Handling

Numbers zero through ten are spelled out. Exceptions include exhibit numbers, ages, pain scales, height, grade levels, pages (and related), decimals ('point'), and percentages.

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Description

This quiz focuses on the essential components of filling out TAES pages in legal proceedings. It covers the proper formatting, including the 'Also Present' section and how to document appearances by attorneys. Participants will learn about the importance of accurate representation and proofreading of these documents.