Law Enforcement Incident Reporting

• This order documents activities for agency members during enforcement-related activities.
• The Sheriff's Office policy aims to efficiently document incidents to help determine training needs, address policy issues, and prevent liability.

Reporting Requirements

• Agency members must complete a written report for all felony crimes.
• Written reports are also required for all misdemeanor crimes against a person.
• For misdemeanor crimes against property, a written report is needed if:
  • The victim wants prosecution.
  • Property damage occurred.
  • The victim requests a report.
• A report is warranted for any call for service, non-criminal event, situation, or activity when a member feels it's necessary.
• Reports are required when directed by a Supervisor.
• A report is needed when a member is involved in a significant event like recovery of evidence or use of force.

Incident Number Assignment

• Communications Section members initiate a call for service and assign a unique computer-generated incident number for each complaint received.
• Incident numbers are assigned whether the request comes by telephone or radio from field members, and they cannot be omitted or duplicated.

Florida Incident-Based Reporting System (FIBRS) Rules

• A single incident number is used if the incident meets FIBRS rules of acting in concert, and same time and place.

Multiple Charges Stemming from One Arrest

• Misdemeanor and Felony (non-traffic) crimes go on the same charging document
• Separate affidavit with same incident number for each defendant attached to the arrest
• Warrant arrests stemming from the initial arrest require a separate incident number
  • A separate Warrant Arrest Affidavit for each warrant served
  • Document each warrant charge with separate court case numbers, regardless of jurisdiction.

Separate Charging Affidavit

• Any traffic charge, any warrant arrest uses the same incident number

Multiple Victims or Instances at the Same Time/Location

• Incidents include missing persons, stolen vehicles, vehicle burglaries (with a clear line of sight), and hotel/motel rooms used as temporary lodging.

Florida Incident-Based Reporting System (FIBRS) Rules

• Acting in concert involves offenders committing or assisting in the commission of a crime, as defined by the FBI.
• Same time and place means the time interval and distance between offenses are insignificant, as defined by the FBI.
• An exception is embezzlement offenses.

Supervisory Review of Reports

• Supervisors review reports daily for accuracy, detail, and to prevent/control late reports.
• Supervisors ensure reports are written for all calls for service needing reports.
• Supervisors ensure reports comply with agency directives and they validate/sign each report prepared by subordinates.
• All reports/documents from duty performance must be turned in by the end of each shift unless a Supervisor approves otherwise.

Field Reports

• Detailed accounting of Sheriff's Office forms and supporting documents can be found in the Report Writing Guide, they include, but are not limited to the forms listed below.

List of Forms

• Accident/Loss Report (SO-03-01)
• Additional Stolen Items Inventory List Form (SO-03-03)
• Affidavit of Unlawful Transient Occupancy (SO-16-295)
• Authorization for Release of Property Form (SO-03-38)
• Business Record Certification Form (SO-16-233)
• Charging Affidavit Form (SO-03-07) and Continuation Form (SO-03-08)
• Child Abuse Fax Report Form (SO-19-356)
• Community Contact Card (SO-21-396)
• County Ordinance Citation (including parking)
• Crime Scene Contamination Sheet (SO-03-11)
• DNA Collection Consent Form (SO-08-209)
• Domestic Violence Fax Report (SO-03-12)
• Domestic Violence Worksheet (SO-06-142)
• DUI Citation
• DUI Implied Consent Form (SO-03-86)
• DUI State of Florida DHSMV Refusal to Submit to Breath, Urine, or Blood Test (HSMV 78054)
• DUI Work Sheet Form (SO-03-15)
• Faulty Equipment/Warning Notice Citation (SO-05-107)
• Field Intel Card (SO-03-17)
• Fleeing Vehicle Form (SO-03-27)
• Florida Pawnbroker's Notification of Police Hold (SO-08-219)
• Incident Report (SO-03-19)
• Juvenile Civil Citation (SO-12-282)
• Juvenile Sexting Citation (SO-16-294)
• Juvenile Uniform Charging Affidavit (Form # OCUCA 1.1 PDF:1.0-N)
• Marchman Act Form (Oct. 2018 version) Form MA-1 [Authority: ss.397.677 and 397.6772(1)(a) FL Statutes] CF-MH 4002, Oct 2018 (Mandatory Form)
• Medical Release Form (SO-03-24)
• Neighborhood Canvass Form (SO-03-28)
• Notice to Appear (SO-03-29)
• Notice to Appear Instruction Sheet (SO-03-30)
• Notice to Persons Regarding Collection of Social Security Numbers (SO-07-196)
• Notice of Seizure Form (SO-03-33)
• Nuisance Call Log (SO-03-34)
• Person's Form (SO-03-35)
• Preliminary Death Investigation Worksheet (SO-19-356)
• Property/Evidence Form and Supplement (SO-03-36 and SO-03-37)
• Property Report (SO-06-139)
• Report of Law Enforcement Officer Initiating Involuntary Examination (Baker Act)
• Services Referral Card (SO-21-395)
• Sexual Offender/Predator Disclosure Form (SO-07-189)
• Signature Affidavit (SO-04-89)
• State Attorney's Office Receipt Letter (SO-03-40)
• State of Florida DHSMV Medical Reporting Form for Law Enforcement and Medical Professionals (HSMV 72190)
• Stolen Vehicle/Vessel Affidavit (SO-03-44)
• Subject Management Report (SO-03-45)
• Supplemental Report (SO-03-21)
• Sworn Statement Form (SO-03-42)/Sworn Statement Continuation (SO-03-43)
• Teletype Request Forms (SO-09-251 through SO-09-254)
• Tobacco Citation (SO-03-48)
• Towing Notice/Green Tag (SO-03-49)
• Transportation to Receiving Facility Part 1 and 2 (Baker Act)
• Trespass Warning Form (SO-03-52)
• Uniform Citation Information Form (SO-03-09)
• Uniform Traffic Citation
• Uniform Crime Reports Deputy Assaulted/Killed Record (SO-06-151)
• Vehicle Tow Form (SO-03-53)
• Victim's Bill of Rights “Marsy's Rights” Insert (No number, available in English and Spanish)
• Victim Notification Card (SO-03-54)
• Victim Request for Confidentiality (SO-06-143)
• Waivers & Affidavits Form (SO-03-57)
• Witness Instructions For Line-Ups (SO-11-277)
• Worthless Check Affidavit (SO-03-59)

Completing Field Reporting Forms

• The Accident/Loss Report is completed when agency property is lost/damaged, or a member damages another's property, including agency vehicle traffic crashes

  • The form has seven sections, all of which the member must complete.

• Use the Additional Stolen Items Inventory List Form when 10 or more items are stolen

  • The reporting member may document missing items on this form instead of their report, and it's an attachment to the offense report
  • If the victim/reporter is uncertain what's missing when the incident is reported, the reporting member leaves the form
  • The victim/reporter must be told how to complete the form, and given the appropriate sector mailing address.

• The Affidavit of Unlawful Transient Occupancy is for when someone requests Sheriff's Office assistance to direct a transient occupant to leave a residential property.

• The Authorization for Release of Property Form releases property back to its owner, claimant, or agent, except for vehicles, which use a Vehicle Tow Form

  • If property belonged to several claimants inventoried under one case number, prepare one Authorization for each claimant.

• The Business Record Certification Form certifies that business records/surveillance are true and correct.

• The Charging Affidavit Form documents each arrest with only one defendant per affidavit, but complete separate Charging Affidavits for multiple defendants on the same case. when both felony and misdemeanor offenses arise from the same criminal episode, a single Charging Affidavit Form may be used

  • Traffic misdemeanor arrests shall not be combined with other arrests on the same Charging Affidavit Form
  • A separate Charging Affidavit Form is used for juveniles.

• The Charging Affidavit Form is used to direct file with the State Attorney's Office as follows:

  • In all adult felony or misdemeanor cases whether the defendant is in custody or at large.
  • Members shall attach the completed Charging Affidavit Form to the Incident Report page one , or signature affidavit if Spillman reporting was used, along with any other supporting documents. All documents shall be turned in to a Supervisor or designee prior to the end of the shift.

• When a narrative is used in the Charging Affidavit Form instead of a probable statement it may serve as the narrative for the Incident Report

• In all felony and certain misdemeanor arrests, the arresting member must complete page one of the Incident Report when handwritten or the Spillman report when the is typed on a computer

• When the Charging Affidavit Form is used to report a traffic-related arrest, an Incident Report is not required.

• Members shall complete each applicable block of the Charging Affidavit Form. When a physical arrest is made, copies of the Charging Affidavit Form shall be routed as follows:

• Court Copy - Turned in at Central Booking for routing to the Clerk's Office by Dockets Section personnel.

• Agency Copy Detached by the member and turned into the Supervisor or designee with supporting documents prior to the end of the shift, then routed to the Criminal Intake Unit.

• Defendant's Copy – Given to the defendant or placed with the defendant's personal property.

• If the defendant is a juvenile, members shall turn in all copies of the Charging Affidavit at the designated facility except for the Agency copy.

• On every Child/Elder Abuse and/or Neglect report, the initial reporting sworn member must complete and fax the Child Abuse Fax Report Form to the fax number listed at the top of the form.

• A Community Contact Card documents areas of concern in the community when sworn members make contact with citizens while patrolling

  • It can be used as a tool by citizens to provide positive feedback. The sworn member completes the card and notates areas of concern, contacts are considered consensual encounters
  • Therefore, the name of the contact person and subsequent personal information is optional. The perforated section of the card shall be completed and provided to the citizen for follow-up purposes.

• County Ordinance Citations are used for county ordinance violations, if a UTC is not appropriate.

• The Crime Scene Contamination Sheet documents the names of all who enter a major crime scene.

• The Crime Scene Contamination Sheet must be attached to the Incident Report

• The DNA Collection Consent Form is for the voluntary consent of a DNA sample collection.

• For every domestic violence or dating violence crime reported, this form must be completed and faxed to the local domestic violence shelter fax number listed at the top of the form

  • If the victim wants confidentiality, their information (including juveniles) shall not be on the fax report summary.
  • If the victim doesn't want confidentiality, the reporting member may fax their incident narrative in lieu of completing the summary portion of the fax report.

• Domestic Violence Worksheets shall be completed on all domestic violence and dating violence cases.

• DUI Citations are used when arresting a defendant for DUI under FSS 316.193

  • Used where breath/blood alcohol is .08g/210L/100ML or more, or the defendant refuses testing with reason to believe they're driving under the influence.

• The DUI Implied Consent Form is read to an arrestee to inform them of the state requirement to provide a breath sample, and the penalty if they refuse.

• The DUI State of Florida DHSMV Refusal to Submit to Breath, Urine, or Blood Test Form is to be completed if an individual is arrested for driving, or being in physical control of, a vehicle while under the influence of alcohol or controlled substance refuses to submit to a breath, urine, or blood test.

• The DUI Work Sheet Form assists members when conducting and documenting a DUI arrest.

  • It's a preprinted form with check-off boxes documenting the arresting member's observations of the DUI violator
    • Observations include vehicle in motion, personal contact, environmental factors, health, and field sobriety tests.
  • When a physical arrest is made, copies are routed as follows:
    • Court Copy - turned in at Central Booking for routing to the Clerk's Office by Dockets Section personnel.
    • State Attorney Copy - turned in at Central Booking for routing by Dockets Section personnel to the Clerk's Office for assignment of a court case number, then forwarded to the State Attorney.
    • Driver's License Office Copy - retained by DUI Testing Center personnel for routing to the Driver's License Hearing office.
    • Defendant's Copy - given to defendant arrested for DUI.

• The Faulty Equipment/Warning Citation is completed by entering descriptive information at the top of the form, checking the proper box, and describing the defect

  • The member notes the violated statute in the comments section.
  • The reporting member retains the white copy and gives the yellow copy to the defendant.

• A Field Intel Card documents suspicious activities and persons, for career criminals, violent offenders, investigative targets, and sexual offenders/predators.

• The Fleeing Vehicle Form is completed any time a vehicle flees from an Osceola County Sheriff's Office member

  • The form is also completed any time a member employed by the Osceola County Sheriff's Office assists another pursuing law enforcement agency when they enter this agency's jurisdiction.

• Per Florida law, the Florida Pawnbroker's Notification of Police Hold notifies a Pawnbroker of placing a hold on possible stolen property.

Incident Report

• The Incident Report is used to document reported offenses, whether felony or certain misdemeanors, miscellaneous incidents at the discretion of the member or their Supervisor, and also missing people.

• Consistent with FSS 985.12, as an alternative to criminal charges, this form shall only be used for juveniles who have committed a non-serious misdemeanor offense with no prior criminal history, has received lest than three Juvenile Civil Citations, have agreed to enter the Civil Citation Program, and currently reside within the 9th Judicial Circuit.

• Prior to issuing the citation, the victim, juvenile suspect, and suspect's parent/guardian must agree to the Juvenile Civil Citation as an alternative to criminal charges

• The Department of Juvenile Justice, Juvenile Assessment Center Screener must be contacted to ensure the juvenile has received than three Juvenile Civil Citations.

• With the citation, the victim, suspect, and suspect's parent/guardian shall be provided a copy.

• At the time of issuance of the citation, the juvenile suspect shall be advised about the options to refuse the citation and have the case referred for prosecution.

• Upon the victim and their parent/guardian being provided their copy, they must be told that the juvenile suspect's information must not be revealed to any outside party.

• An Incident Report shall be completed by the issuing member, documenting the issuance of the Juvenile Civil Citation, and an APS shall be turned in along with the citation.

• Juvenile Sexting Citation - used for first-time juvenile offenders of FSSF 847.0141.

• Refer to Charging Affidavit above to complete Juvenile Uniform Charging Affidavit adequately

• Marchman Act Form: utilize according to Individuals who meet protecting custody criteria for FSS 397.677 and 397.6772(1)(a)

• The Medical Release Form releases medical/dental records related to a specific OCSO case.

• The Neighborhood Canvass Form is uses in crimes when members are conducting neighborhood canvasses, enabling contact tracking and preventing duplicated efforts

Notice to Appear

• The Notice to Appear Citation is a two-page form.

• Page one has the charging notice and narrative, and requires a fingerprint on the Court and Records copy, here is the distribution.

  • Court copy, sent to Clerk of the Court.
  • Records copy, sent to agency Records
  • State Attorney copy sent to State Attorney
  • Defendant copy, given to the defendant

• Notice to Appear Instruction Sheet

• second page of the Notice to Appear, contains instructions for the defendant and has a mandatory signature block that must be used

Form Regarding Social Security

• Notice to Persons Regarding Collection of Social Security Numbers.

• When seizing property for forfeiture per Policy 413.0, use the Notice of Seizure Form.

• Nuisance Call Log

• To provide insight pertaining to nuisance complaints The Nuisance Call Log Document shall be engaged

Person's Form

• Used for recording details of identified people involved in the reported incidents.

• In case of missing people, complete the missing person portion of the form

• To record, provide, and document death info utilize

• Preliminary Death Investigation Worksheet

  • Members shall detail how property comes into the agency possession and describe each obtained property item, Property/Evidence form shall be used to document impounded property, property confiscated for safekeeping and property seized as evidence.

• Property/Evidence and Supplement

  • Use supplementary reports to detail and describe property after incident or crime is completed.

• If you need extra room to account for it and describe additonal property for report additional space, utilize

• The Propery Report the Involuntary Officer initiating is often completed with the baker act

• Initiate with Report of Law

• Enforcement

  • Member should use as an agency to refer community citizens to office services by means of the

• Services Referral card

Predator and Offender Form

• The Sexual Offender/Predator Disclosure Form shares concealed persons and false information to law agency for sexual offender/predator in their eluding agency.

• If Spillman reporting is used, required

Signature Affidavit

• For medical and other professional's

  • Florida HSMV Medical Reporting form the State
    • Report a driver for review located in the driver and vehicle information database

• For stolen trailer's vessel or vehicle

  • Stolen vesse /vehicle affidavit

  • Follow with policy 470 on the

    • Subject Management Report (Resistance and aggression)

• If incidents have multiple pages.

  • Utilize Supplemental Report -For narrative continuation. When member needs to write report on same incident. Include additional info of reported offenses.

• Statements can be written

• Sworn Statement Form must be completed. If victim is is unable, explain. At discretion supervisor my direct non incident. All attempt shall be in criminal cases

• Notify communications section and follow by steps with the teletype forms.

-The tobacco and other citation document shall be utilized. Use green tags and give towing notice to abandoned vehicles, facility part 1 and 2 must be completed by the law representative.

• The officer initates with involuntary report and medical facility

• Used the trespass warning form

Uniform Citation Form

• Issue date to subject location

• Document synopsis and citation

• A traffic citation. Used for state vioaltions

• If injured during the incident, deputy and crime reports should follow the record and report.

• Document vehicle tow by the incident and tow form

• Each sector must be detailed on the

• Vehicle Tow Form - In FL victim rights must be in every constitution. The official insert shall provide every right to be advised

• You should follow with the notification to the state

  • victim notification card - must be completed and follow by all crime reports.

• Victim may provide address and number

If an arrest is made, the following is required:

 - Attach to charging document, provide white copy to department, and provide left pink copy at corrections
 - Notify yellow copy to state attorney

• Forward with members report. If they are separated, all victim notification copies, and the attorney info and office records.

  • Must notify each victim in a case, with notification card.

  • Card will be provided to defendants

• For request. Follow with a FL Statute for office to release the victim's to reveal phone home and addresses assets with

• Victim request form.

• If waivers

• Affidavit form - used members to complete section applicable

The following forms required

• Waiver, witness initialed and signed. Used to get warrant and provide a yes or no

  • You must search entirety and make a block, consent block, and sign document
  • You cannot inflict any damages to the vehicle

• the vehicle can be determined wether it can is legally parked, it should be completed, the arrested directed

• initial the block or sign

• desire is a given statement or a non desire intent of the victim

• complete necessity for a crimes

False Info Affidavit

• Insuffienct action to give warrant. Affidavit supports

Marsy receipt

• The receipt confirms the law has been obtained

• Form, to provide inform and instruct a witness. Used to view line ups

• Report a worthless check incident is shown with the document.

• Required and supported paperwork

• Outlines the necessary paperwork required

• Fiel report must be subimitted to he state and follow by all crime reports.

• Sworn statements

Handwritten or written reports

• Must list and inlcude

• Incident report page required

• Charging affidavit listed by

  • Identified document
  • where they are sought
  • required property form and statements

All Computer generated reports

• Include sig affidavit
• Charging affadivit (as outlined above)
• Property statements with required other forms
• All Traffic Must include report must tow
• Waiver affidavit
  • The scene should be able to remain and relate properly Traffic form

Infraction Citations

• Yellow must go

• retain officer by records

• all must turn in report

• statement must be adult/ and youth

• sign all sworn statement

• additional felony crime is

Burgerly:

• sworn statement property owner
  • should not have permit permission authorized to enter premises what crime has reported on the theft, theft, property info - and record to documentation sworn statement - what was taken with value property should document. Statement must document document. Loaned what circumstance, waivers must prosecute utterning form.
  • include a copys instrument review back must obtain. To prosecute false info. Drug must used with conduct and include photograph. Form should include rms stat and measurements
  • gun ammunation report. Document through
    • felony possession license must lack documentation, copys statements.

Other misdemeanor items: additional requirement

• unlawfully required, statement from license

• copy, is license, -RMS

• all statement explain what is needed case damaged

• retail, and what know what is needed for report

• under case exception. Altriuclare suspect. From is provided. Proximity alert dollar amount Statement show receipt.

• All items shall be turned in

Sheriff's Office policy outlines reporting requirements for law enforcement activities. Agency members must document felony crimes, misdemeanor crimes against persons, and specific misdemeanor property crimes. Reports are also required for significant events or when directed by a supervisor.