Law Enforcement Documentation Policy Quiz

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What is the main purpose of this policy?

To outline the necessary information that should be included in all reports

To provide guidelines for patrol officers to document their activities (correct)

To ensure all patrol officers follow the same procedures when completing reports

To establish a standardized format for all written documentation by patrol officers

What type of information should officers include when completing any written documentation?

Only the most essential details about the incident

As little information as possible to keep the report concise

Any information that may be relevant to the follow-up investigation (correct)

Current addresses, phone numbers, places of employment, and email addresses of all involved parties

What should officers do when completing an Offense or Incident report?

Only provide the complainant with the report number

Only notify Communications of any identifying information that can be entered into the national computer

Provide the complainant with the report number and notify Communications of any identifying information that can be entered into the national computer (correct)

Neither provide the complainant with the report number nor notify Communications of any identifying information

What should officers do with Class C misdemeanor offenses?

Make every effort to suspend these cases, unless a photo line-up or similar follow-up is required Signup and view all the answers

What is the purpose of properly documenting activity via call types and disposition codes in CAD?

To ensure accurate reporting of officer activities Signup and view all the answers

What does the policy say about the level of detail required in written documentation?

Officers should include all possible information for all involved parties to aid the investigation Signup and view all the answers

What is the main purpose of the Offense and Incident report requirements outlined in the policy?

To establish a consistent process for notifying the complainant and Communications Signup and view all the answers

What is the main responsibility of patrol officers regarding Class C misdemeanor offenses?

To suspend these cases whenever possible, unless further follow-up is required Signup and view all the answers

What is the primary goal of Intelligence reports?

To prevent crime Signup and view all the answers

When completing a separate PROBABLE CAUSE AFFIDAVIT, what type of offenses should officers be primarily concerned with?

Class B Misdemeanors and higher charges Signup and view all the answers

Under what circumstance may an offense or incident report be placed on hold?

If the crime involves death or serious bodily injury Signup and view all the answers

What is the responsibility of a Sergeant regarding reports to be placed on hold?

Sergeants must verify the need before approving reports to be placed on hold Signup and view all the answers

What must officers do before placing a report on hold?

Create the report in ARS, complete the Incident tab, and document complainant's information Signup and view all the answers

In what situation would an officer complete a Field Interview Report (FI Card)?

For persons found in suspicious places or under suspicious circumstances Signup and view all the answers

What should officers do when correcting a report requested by a Supervisor?

Complete corrections before the end of the day Signup and view all the answers

'Unused portions of templates should be deleted from the narrative' refers to which type of reports?

Information Reports Signup and view all the answers

When adding or changing charges against an in-custody defendant, what should the officer do first?

Notify a Patrol Supervisor and the on-duty Jail Supervisor Signup and view all the answers

What information must be included in the supplement report when adding or dropping charges?

The defendant's name, involvement code, and updated Probable Cause Affidavits Signup and view all the answers

If charges have already been filed with the District Attorney's office, where should the officer route the supplement report?

To the Court Liaison Officer Signup and view all the answers

What action must a Patrol Supervisor take when a disapproved arrest requires releasing a prisoner?

Both notify the Jail Supervisor and document the incident in Blue Team Signup and view all the answers

What form should be used to record voluntary written statements from suspects?

IPD Form No. 43 (VOLUNTARY STATEMENT) Signup and view all the answers

When obtaining oral statements from suspects in the field, what equipment must officers use?

Body-worn camera or in-car mobile video system Signup and view all the answers

What is the narrow exception to the requirement of electronically recording oral statements?

When the statement is corroborated and leads to additional evidence Signup and view all the answers

How should juvenile statements be obtained, according to the policy?

In accordance with the Juvenile Arrest Policies Signup and view all the answers

What is the responsibility of officers when submitting a latent fingerprint card for analysis?

Complete all information fields on the front of the card. Signup and view all the answers

What is NOT a responsibility of a Watch Commander?

Processing latent evidence at major crime scenes. Signup and view all the answers

Under what circumstances may patrol officers process crime scenes for latent fingerprint evidence?

Only when a Crime Scene Officer is unavailable. Signup and view all the answers

What is an officer's responsibility regarding the personal protective equipment (PPE) when approaching a crime scene?

Should always adhere to precautionary measures prescribed by S.O.P. Signup and view all the answers

When are officers permitted to move or touch a dead body at a crime scene?

After the Medical Examiner has completed their investigation. Signup and view all the answers

What should officers do when restocking their latent print kit?

Be responsible for restocking their own print kit. Signup and view all the answers

In which cases should Patrol Training Officers (PTOs) respond to a crime scene?

Only for incidents that involve recruit training enhancement. Signup and view all the answers

What action should officers take before contacting a Crime Scene Officer for replacement items from their print kit?

''Advising Communications of their intention to respond.' Signup and view all the answers

According to the policy, how long does a Watch Commander have to ensure arrest reports are corrected and forwarded to the Records Section?

48 hours Signup and view all the answers

What is required when dismissing charges against a defendant who is in custody at the Dallas County Jail or another agency?

Send a teletype requesting the charges be dropped and document it in a supplement Signup and view all the answers

If a defendant has been arraigned and entered a plea of Guilty to on-view Class C misdemeanor charges in Irving, what must be done according to policy?

The charges cannot be dismissed Signup and view all the answers

What must an officer provide to a complainant when referring them to the City Attorney's office for prosecution of a Class C misdemeanor?

The offense report number Signup and view all the answers

If charges have been filed with the Dallas County District Attorney's office and need to be dismissed, what additional documentation is required according to policy?

A letter signed by a Division Commander Signup and view all the answers

According to the policy, what must a Watch Commander do when reviewing arrest and offense reports?

Ensure proper routing to investigative units and supervisor approval in ARS Signup and view all the answers

What step is required when dismissing charges against a defendant in custody at another agency, in addition to sending a teletype?

Make a follow-up phone call to the holding agency Signup and view all the answers

If a defendant has been arraigned and entered a plea of Not Guilty to on-view Class C misdemeanor charges, what must an officer do to dismiss the charges?

Contact the City Attorney's office to request dismissal Signup and view all the answers