Laboratory Handling Procedures Quiz
30 Questions
0 Views

Choose a study mode

Play Quiz
Study Flashcards
Spaced Repetition
Chat to Lesson

Podcast

Play an AI-generated podcast conversation about this lesson

Questions and Answers

What is the primary purpose of the handling procedure for test and calibration items?

  • To ensure timely disposal of items.
  • To allocate test items to personnel based on need.
  • To standardize the storage facilities across all locations.
  • To prevent deterioration, loss, or damage during handling and storage. (correct)

Who is accountable for complying with the handling procedure?

  • Only the management staff of SGS (Mauritius) Ltd.
  • External contractors engaged by SGS (Mauritius) Ltd.
  • Only those involved in the storage and transport processes.
  • All personnel working at SGS (Mauritius) Ltd locations. (correct)

Which abbreviation represents the SGS Laboratory Information Management system?

  • SGLIMS
  • LABMAN
  • SGS-INFO
  • SLIM (correct)

What should be done with the document if it is printed or viewed outside the network server?

<p>It is considered an uncontrolled document unless in a controlled manual. (C)</p> Signup and view all the answers

Which of the following is NOT listed as an associated document in the handling procedure?

<p>Internal Quality Audit Report (C)</p> Signup and view all the answers

Who is responsible for recording any abnormalities during testing or calibration?

<p>The Senior Laboratory Technician / Team Leader / Manager (D)</p> Signup and view all the answers

What action should be taken when there is uncertainty about an item's suitability for testing?

<p>Contact the customer for further instructions (D)</p> Signup and view all the answers

What should be done if a sample is deemed insufficient for testing?

<p>Recommend obtaining additional samples (C)</p> Signup and view all the answers

What must happen if a customer's sample is lost or damaged?

<p>Record the incident and report to the customer in writing (D)</p> Signup and view all the answers

What identification details must accompany test and calibration items?

<p>A unique reference number and customer details (B)</p> Signup and view all the answers

Which record is necessary to be prepared alongside the test or calibration item?

<p>An Order Execution Record file (A)</p> Signup and view all the answers

What should be done with full details of discussions with a customer regarding test suitability?

<p>They should be maintained for future reference (D)</p> Signup and view all the answers

What is the correct procedure to handle items not conforming to the specified test method?

<p>Consult the customer before proceeding (A)</p> Signup and view all the answers

What should be ensured when collecting samples for testing?

<p>Sufficient quantity for potential re-testing (A)</p> Signup and view all the answers

Which of the following procedures apply to the transport of samples according to the document?

<p>Samples must be transported to the laboratory as quickly as possible, preferably within a few hours of collection. (A), Temperature-controlled environments are only required for specific types of samples. (B), Refrigerated samples are transported in insulated containers, packed with an appropriate refrigerant. (C)</p> Signup and view all the answers

What is the purpose of the preliminary check carried out upon receipt of test/calibration items at the laboratory?

<p>To verify that the accompanying documentation is complete and accurate. (B)</p> Signup and view all the answers

According to the document, who is responsible for documenting any special transportation/handling instructions?

<p>The laboratory manager. (C)</p> Signup and view all the answers

Based on the document, which of the following is NOT a key aspect of handling, allocation, and transport of test and calibration items?

<p>Ensuring that all samples are stored in a secure and temperature-controlled environment. (D)</p> Signup and view all the answers

What is the purpose of the document P-SGSMU-13?

<p>To provide general guidelines for the transportation and handling of test and calibration items. (A)</p> Signup and view all the answers

What is the significance of “Calibration Item Record.xlsx”?

<p>It's a spreadsheet used for internal recordkeeping and management. (C)</p> Signup and view all the answers

What is the main objective of the procedures outlined in the document?

<p>All of the above. (D)</p> Signup and view all the answers

What must the Manager, Team Leader, or Senior Laboratory Technician ensure regarding test and calibration items?

<p>They are moved amongst areas in a timely and orderly manner. (B)</p> Signup and view all the answers

How should samples from the inspection body be managed throughout their lifespan in the laboratory?

<p>They must bear the initial SGS Seal Number. (C)</p> Signup and view all the answers

What is the primary purpose of segregating stored items in the laboratory?

<p>To prevent damage, deterioration, or unauthorized access. (D)</p> Signup and view all the answers

What must be monitored and recorded when items require specific environmental conditions for storage?

<p>Conditions such as temperature, light, humidity, and vibration must be followed. (D)</p> Signup and view all the answers

What is the minimum retention period for tested samples after the completion of test work?

<p>A minimum period is determined by contractual agreements. (D)</p> Signup and view all the answers

What happens to a document if it is printed or viewed from a location other than the network server?

<p>It becomes an uncontrolled document. (A)</p> Signup and view all the answers

What must be included in the order confirmation process if a sample retention period is not specified by contract or regulation?

<p>It must be included in the order confirmation process. (A)</p> Signup and view all the answers

Which of the following is NOT a condition that must be monitored for items requiring specific storage?

<p>Laboratory personnel access levels (D)</p> Signup and view all the answers

What should be done with unused samples, depending on their categorize as perishables after testing?

<p>They must be stored for a minimum period after receipt. (C)</p> Signup and view all the answers

Flashcards

What is the purpose of this procedure?

This procedure is to ensure proper handling of test and calibration items from receipt until disposal. It also guides on providing suitable storage facilities to prevent any deterioration, loss or damage during storage, handling, and preparation.

Who does this procedure apply to?

The procedure applies to all personnel working at SGS (Mauritius) Ltd. locations, both within Mauritius and any locations operated by SGS (Mauritius) Ltd.

Who is accountable for following this procedure?

All personnel are responsible for complying with this procedure and any additional related requirements.

What does SLIM stand for?

SLIM stands for SGS Laboratory Information Management.

Signup and view all the flashcards

What is COC?

COC stands for Chain of Custody.

Signup and view all the flashcards

What are laboratory process flows used for?

The process of receiving, handling, and processing test and calibration items is outlined in laboratory procedures.

Signup and view all the flashcards

How should test and calibration items be transported?

Samples should be delivered to the laboratory as quickly as possible, ideally within a few hours of collection. Some samples require temperature-controlled transportation.

Signup and view all the flashcards

How are refrigerated samples transported?

For refrigerated or frozen samples, insulated containers with appropriate refrigerants are used to maintain the desired temperature during transport.

Signup and view all the flashcards

What precautions are taken with paperwork during transport?

All accompanying paperwork should be protected from contamination during transportation.

Signup and view all the flashcards

Who documents any specific transport or handling instructions?

Any specific transportation or handling instructions are documented by the Manager.

Signup and view all the flashcards

What happens when test and calibration items arrive at the laboratory?

Upon arrival at the laboratory, test and calibration items are checked against their documentation and application forms.

Signup and view all the flashcards

What is the purpose of the preliminary check?

A preliminary check ensures that the items match the accompanying documentation and application forms, including Chain of Custody (COC).

Signup and view all the flashcards

What should be recorded if a test or calibration procedure is altered?

Any deviation from the standard test or calibration procedure must be documented.

Signup and view all the flashcards

What happens if there is doubt about a test item's suitability?

If a test item is unsure or doesn't meet the specifications, contact the customer for further instructions.

Signup and view all the flashcards

Who ensures sufficient test samples are available?

The Senior Laboratory Technician/Team Leader/Manager ensures enough samples are received for testing and potential re-testing.

Signup and view all the flashcards

What happens if a customer sample is lost or damaged?

The Manager notifies the customer in writing if a sample is lost, damaged, or unsuitable for use. The Manager ensures the customer acknowledges the communication before taking any corrective action.

Signup and view all the flashcards

How are test and calibration items identified?

A unique BOSS reference number and/or SLIM reference is assigned to each test or calibration item for traceability.

Signup and view all the flashcards

What document accompanies each test or calibration item with customer details and requirements?

An Order Execution Record file is created for every item, containing customer information and test/calibration requirements.

Signup and view all the flashcards

What are BOSS and SLIM?

BOSS (Business Order System) and SLIM (SGS Laboratory Information Management) are systems used for managing test and calibration processes.

Signup and view all the flashcards

What is meant by traceability in this context?

Traceability refers to the ability to track a test or calibration item's history and its related documentation throughout its life cycle in the laboratory.

Signup and view all the flashcards

Why is the Order Execution Record file important?

The Order Execution Record file ensures that all relevant information about a test/calibration item is available for easy reference and tracking.

Signup and view all the flashcards

What is the purpose of ensuring timely and orderly movement of test/calibration items?

The process of verifying that test or calibration items are handled correctly between different locations, including customer premises and laboratories.

Signup and view all the flashcards

What is the significance of the SGS Seal Number?

Every sample received from an inspection body gets a unique SGS Seal Number that stays with it throughout its journey in the lab. This number is also mentioned in the test report.

Signup and view all the flashcards

How are test/calibration items stored?

Storage must protect test/calibration items from damage, deterioration, loss, and unauthorized access.

Signup and view all the flashcards

How are specific storage conditions managed?

Specific environmental conditions, like temperature, light, humidity, and vibration, are carefully monitored and recorded for items that need them.

Signup and view all the flashcards

What happens to test samples after testing?

After testing, the tested sample and any unused portions are kept for a set period after the sample is received.

Signup and view all the flashcards

How is the sample retention period determined?

The specific retention time is decided between the laboratory and the client, and it's usually based on contracts, regulations, or included in the order confirmation.

Signup and view all the flashcards

Why is it important to have a record of the sample's journey?

This process helps ensure the accuracy and reliability of test results by maintaining a consistent chain of custody for samples.

Signup and view all the flashcards

What are some examples of proper handling and transportation procedures?

It involves following specific procedures, such as using insulated containers with refrigerants for temperature-sensitive materials.

Signup and view all the flashcards

How are accompanying documents protected during transport?

All related documentation is kept safe from contamination during transportation, ensuring clear records throughout the testing process.

Signup and view all the flashcards

Study Notes

Procedures for Handling, Allocation and Transport of Test and Calibration Items

  • Purpose and Scope: This procedure ensures compliant handling of test and calibration items, from receipt to disposal, with appropriate resources and storage to prevent deterioration, loss, or damage.
  • Applicability: Applies to all personnel at SGS (Mauritius) Ltd locations.
  • Accountabilities: All personnel are accountable for complying with this procedure.
  • Abbreviations/Definitions: Contains definitions for terms like SLIM (SGS Laboratory Information Management), ID (identification), and COC (Chain of Custody).
  • Associated Documents: Lists documents such as Application Form, COC, Laboratory Job Tracking.xlsx, Sample Management.xlsx, SLIM Sample Management, Preservation Record.xlsx, Calibration Item Record.xlsx, OI-L3-502-AFR(MU) Waste Management, and OI-L3-505-AFR(MU) Waste Water Management.

Method

  • Process Flow of Laboratories: Details for each laboratory process on reception, handling, and processing of test/calibration items are provided in relevant laboratory flows.
  • Transport of Test and Calibration Items:
    • Samples are to be transported to the laboratory as quickly as possible, preferably within hours of collection.
    • Temperature-controlled transport is required where applicable using strong, insulated containers with sufficient refrigerant.
    • Any paperwork accompanying samples must be protected from contamination.
    • Specific transportation/handling instructions are documented by the Manager.
  • Reception of Test and Calibration Items:
    • Upon receipt, a preliminary check ensures items match documentation and application forms.
    • Any departure from specified conditions is documented.
    • If any doubt regarding suitability or insufficient detail, the customer is contacted for further instructions.
  • Identification of Test and Calibration Items:
    • Unique identification, BOSS or SLIM reference, and a record are assigned to each item for traceability.
    • Information like date received, reference numbers, disposal date, hazard signs, vessel name, sampling location, sample type, and equipment serial number are recorded.
  • Handling of Test and Calibration Items:
    • Items are handled according to method requirements and customer specifications.
    • Transfer between laboratory locations/customer premises should be done in a timely and orderly manner.
  • Storage/Retention of Test and Calibration Items:
    • Items are stored to preserve original characteristics and prevent damage, deterioration, loss, or unauthorized access.
    • Specific environmental conditions (temperature, humidity, light, vibration) are documented if required.
    • Retention periods for various sample types (food, water, minerals, petroleum, etc.) are specified.
    • Samples are stored and their records are maintained.
  • Quarantined Items:
    • Quarantined items (those in dispute, subject to complaints etc.) are stored securely.
    • The items are appropriately tagged, and details of the dispute are recorded.
    • Disposal authorization is essential from the Manager.
  • Disposal of Test Samples:
    • Samples are disposed based on specified storage periods and local regulations. Wastewater samples are managed according to local permissible limits.
    • Records of disposal are maintained.
  • Return of Calibration Items to Client:
    • Items are returned to the customer promptly, in good condition, after calibration.
    • Verification and acknowledgment of delivery are documented.
    • Information like report number, calibration date, and due date is displayed on the item for the customer.
  • Disposal of petroleum samples: Disposal is by approved contractor and details are given to them.

Studying That Suits You

Use AI to generate personalized quizzes and flashcards to suit your learning preferences.

Quiz Team

Related Documents

SGS Procedures for Handling, Allocation and Transport of Test and Calibration Items PDF 2023

Description

Test your knowledge on the handling procedures for test and calibration items in the laboratory. This quiz covers various aspects, including accountability and document management. Ideal for those working in laboratory environments or studying quality control processes.

More Like This

Use Quizgecko on...
Browser
Open
Browser
Browser