20 Questions
What is the purpose of maintaining current information about an employee's status?
For emergency notification and administrative purposes
What form do members need to complete when there is a change in their status?
Form 167 P.D.
How many calendar days does a member have to complete the Personnel Data form after a change in status?
15 calendar days
What should a member do when submitting a change in address or phone number?
Submit an electronic copy of the Personnel Data form
What is the purpose of checking the 'new' box on the Personnel Data form?
To indicate that it is new information
What happens when a sworn member changes their name, address, or phone number?
POST requires notification of the change
Who is responsible for ensuring that the Personnel Data form is completed accurately?
The member
What is the purpose of the Personnel Data form?
To maintain current information for administrative and emergency purposes
What is the policy number for Personnel Data Changes?
933-5
When does a member need to mark the box that indicates POST has been notified of the change?
When applicable
What should a member submit to facilitate a name change?
An electronic copy of the Personnel Data form and supporting documentation
What is required when a name change occurs as a result of a court order?
Copies of the front page of the court order, the page ordering a name change, and the judge's signature page
What happens to the Personnel Data form after it is submitted?
It is scanned and converted to an electronic document
Who is responsible for reviewing the updated Personnel Data form for accuracy and completeness?
The Supervisor
What is the next step after the Supervisor reviews the updated Personnel Data form?
The Supervisor updates the member's element records
What is the Commander's responsibility after receiving the updated Personnel Data form?
The Commander reviews the form for accuracy and completeness
What happens to the white copy of the Personnel Data form?
It is signed and dated by the Commander
Where is the canary copy of the Personnel Data form retained?
The member's unit file
What is the purpose of reviewing the Personnel Data form during the yearly evaluation process?
To ensure that all information is correct and that any necessary POST notifications have been made
Study Notes
Policy 933: Personnel Data Changes
- Effective date is July 1, 2020, and it amends Policy 933-4.
- The policy provides guidelines for maintaining current information regarding an employee's status for administrative purposes and emergency notification.
Member's Responsibility
- Complete the Personnel Data form (Form 167 P.D.) within 15 calendar days upon a change in status (e.g., name, address, telephone number, marital status, military reserve status).
- Check the "new" box if the information is new.
- Mark the box indicating POST has been notified of the change(s), when applicable.
- Forward the completed form to the supervisor.
Notifying POST
- When a sworn member changes their name, address, or phone number, POST requires notification.
- For address or phone number changes, submit an electronic copy of the Personnel Data form.
- For name changes, submit an electronic copy of the Personnel Data form and supporting documentation (e.g., marriage license, court order).
Supervisor's Responsibility
- Review the updated Personnel Data form for accuracy and completeness.
- Update the member's element records.
- Forward the Personnel Data form to the Commander.
- Review the Personnel Data form during the yearly evaluation process to ensure all information is correct and POST notifications have been made.
Commander's Responsibility
- Review the updated Personnel Data form and ensure element records are changed.
- Sign, date, and forward the white copy of the Personnel Data form as indicated on the reverse side of the form.
- Retain the canary copy in the member's unit file and forward the pink copy to Personnel Records Section.
This quiz is about the Kansas City Police Department's policy on personnel data changes, effective as of July 1, 2020. It covers the rules and regulations regarding personnel data changes within the department.
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