933-5 personnel data changes

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Questions and Answers

What is the purpose of maintaining current information about an employee's status?

To provide information to the public

For emergency notification and administrative purposes (correct)

For administrative purposes only

To update Missouri Peace Officer Standards and Training (POST) only

What form do members need to complete when there is a change in their status?

Form 168 P.D.

Form 166 P.D.

Form 167 P.D. (correct)

Form 169 P.D.

How many calendar days does a member have to complete the Personnel Data form after a change in status?

15 calendar days (correct)

20 calendar days

10 calendar days

30 calendar days

What should a member do when submitting a change in address or phone number?

Submit an electronic copy of the Personnel Data form Signup and view all the answers

What is the purpose of checking the 'new' box on the Personnel Data form?

To indicate that it is new information Signup and view all the answers

What happens when a sworn member changes their name, address, or phone number?

POST requires notification of the change Signup and view all the answers

Who is responsible for ensuring that the Personnel Data form is completed accurately?

The member Signup and view all the answers

What is the purpose of the Personnel Data form?

To maintain current information for administrative and emergency purposes Signup and view all the answers

What is the policy number for Personnel Data Changes?

933-5 Signup and view all the answers

When does a member need to mark the box that indicates POST has been notified of the change?

When applicable Signup and view all the answers

What should a member submit to facilitate a name change?

An electronic copy of the Personnel Data form and supporting documentation Signup and view all the answers

What is required when a name change occurs as a result of a court order?

Copies of the front page of the court order, the page ordering a name change, and the judge's signature page Signup and view all the answers

What happens to the Personnel Data form after it is submitted?

It is scanned and converted to an electronic document Signup and view all the answers

Where is the scanned document forwarded to?

<a href="mailto:[email protected]">[email protected]</a> Signup and view all the answers

Who is responsible for reviewing the updated Personnel Data form for accuracy and completeness?

The Supervisor Signup and view all the answers

What is the next step after the Supervisor reviews the updated Personnel Data form?

The Supervisor updates the member's element records Signup and view all the answers

What is the Commander's responsibility after receiving the updated Personnel Data form?

The Commander reviews the form for accuracy and completeness Signup and view all the answers

What happens to the white copy of the Personnel Data form?

It is signed and dated by the Commander Signup and view all the answers

Where is the canary copy of the Personnel Data form retained?

The member's unit file Signup and view all the answers

What is the purpose of reviewing the Personnel Data form during the yearly evaluation process?

To ensure that all information is correct and that any necessary POST notifications have been made Signup and view all the answers

Study Notes

Policy 933: Personnel Data Changes

Effective date is July 1, 2020, and it amends Policy 933-4.
The policy provides guidelines for maintaining current information regarding an employee's status for administrative purposes and emergency notification.

Member's Responsibility

Complete the Personnel Data form (Form 167 P.D.) within 15 calendar days upon a change in status (e.g., name, address, telephone number, marital status, military reserve status).
Check the "new" box if the information is new.
Mark the box indicating POST has been notified of the change(s), when applicable.
Forward the completed form to the supervisor.

Notifying POST

When a sworn member changes their name, address, or phone number, POST requires notification.
For address or phone number changes, submit an electronic copy of the Personnel Data form.
For name changes, submit an electronic copy of the Personnel Data form and supporting documentation (e.g., marriage license, court order).

Supervisor's Responsibility

Review the updated Personnel Data form for accuracy and completeness.
Update the member's element records.
Forward the Personnel Data form to the Commander.
Review the Personnel Data form during the yearly evaluation process to ensure all information is correct and POST notifications have been made.

Commander's Responsibility

Review the updated Personnel Data form and ensure element records are changed.
Sign, date, and forward the white copy of the Personnel Data form as indicated on the reverse side of the form.
Retain the canary copy in the member's unit file and forward the pink copy to Personnel Records Section.

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Description

This quiz is about the Kansas City Police Department's policy on personnel data changes, effective as of July 1, 2020. It covers the rules and regulations regarding personnel data changes within the department.