Invoice Comparison Quiz for Purchasing IT Products
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Questions and Answers

What should you do if you find any discrepancies between the specifications in the RFP, contract, and the invoice?

  • Contact your sales consultant and request a corrected invoice (correct)
  • Seek legal advice before taking any action
  • Accept the discrepancies and proceed with the purchase
  • Document the discrepancies without informing the sales consultant

When can payment be made for the products or services?

  • Before the products are delivered
  • At the time of placing the order
  • Upon receiving the invoice
  • Only after the system is installed and operating properly (correct)

What should you do if your sales consultant cannot provide the equipment or software as detailed in the RFP?

  • Negotiate a lower price for the alternative product
  • Accept an alternative product without documentation
  • Drop this company from consideration and document your reasons why (correct)
  • Proceed with the purchase without informing anyone

When does the contact with the sales consultant end?

<p>Once the invoice is accepted and the order is placed for the integrated library system (A)</p> Signup and view all the answers

1.5

<p>Requesting a corrected invoice if discrepancies are found in specifications. (C)</p> Signup and view all the answers

What should be checked regarding the existing hardware?

<p>Review hardware and specifications from the vendor against the specifications of your current hardware inventory (A)</p> Signup and view all the answers

What is included in the technology plan?

<p>A three-to five-year plan on projected technology needs and staff training (A)</p> Signup and view all the answers

What is important to consider regarding network needs?

<p>Installing additional drops for staff workstations or public-access catalogs if needed (D)</p> Signup and view all the answers

What does the strategic plan cover?

<p>A long-range plan covering what goals and objectives need to be accomplished over the next 5 to 20 years (A)</p> Signup and view all the answers

What should be assessed if planning for expansion into the near future?

<p>Whether enough client licenses for all staff workstations need to be purchased (D)</p> Signup and view all the answers

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