Podcast
Questions and Answers
Informational reports do not present any analysis of the information.
Informational reports do not present any analysis of the information.
True (A)
A summary report is an example of an analytical report.
A summary report is an example of an analytical report.
False (B)
Formal reports are always written by business professionals.
Formal reports are always written by business professionals.
False (B)
Formal reports always include a thorough investigation and analysis.
Formal reports always include a thorough investigation and analysis.
The Covid-19 field report by the Public Health Agency of Canada is an example of an informational report.
The Covid-19 field report by the Public Health Agency of Canada is an example of an informational report.
Formal reports are typically short and concise, making it unnecessary to repeat information throughout different sections.
Formal reports are typically short and concise, making it unnecessary to repeat information throughout different sections.
The main difference between informational and analytical reports is the level of analysis provided.
The main difference between informational and analytical reports is the level of analysis provided.
The Executive Summary of a formal report is meant to persuade the audience to take a particular action.
The Executive Summary of a formal report is meant to persuade the audience to take a particular action.
The title page of a formal report should include the name, title, and organization of the individual preparing the report.
The title page of a formal report should include the name, title, and organization of the individual preparing the report.
A letter of transmittal in a formal report should only contain professional and respectful language, regardless of the relationship with the recipient.
A letter of transmittal in a formal report should only contain professional and respectful language, regardless of the relationship with the recipient.
It is acceptable to copy and paste information between sections of a formal report without editing for tone or level of detail.
It is acceptable to copy and paste information between sections of a formal report without editing for tone or level of detail.
The Introduction section of a formal report focuses on persuading the audience to agree with the findings presented in the report.
The Introduction section of a formal report focuses on persuading the audience to agree with the findings presented in the report.
Study Notes
Report Categories
- There are two main categories of reports: informational and analytical reports.
Informational Reports
- Inform or instruct and present details of events, activities, individuals, or conditions without analysis.
- Examples include summary reports that summarize pertinent information based on the audience's needs.
Analytical Reports
- Present information with comprehensive analysis to solve problems, demonstrate relationships, or make recommendations.
- Examples include field reports, such as a physician's report on a Covid-19 outbreak, noting symptoms, disease progression, and recommendations.
Writing a Formal Report
- Key decision-makers use formal reports to make important decisions.
- Formal reports provide the end product of a thorough investigation with analysis.
- Formal reports are modular, with many pieces that should stand alone, making repetition acceptable.
Formal Report Components
Title Page
- Includes the report's name in uppercase letters, 2 inches from the top margin.
- Includes the author's name, title, and organization.
- Includes the recipient's name, title, and organization.
Letter or Memo of Transmittal
- Announces the report topic to the recipient(s).
- Identifies the author, purpose, and significance of the report.
- Offers to discuss the report and thanks the reader for their time and consideration.
- Should be formatted as a business letter or memo, with professional and respectful language.
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Description
Learn about the two main categories of reports: informational reports that present facts without analysis, and analytical reports that involve in-depth analysis and interpretation. Understand the differences between these two types of reports and how to effectively write each one.
