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Questions and Answers
Informational reports do not present any analysis of the information.
True
A summary report is an example of an analytical report.
False
Formal reports are always written by business professionals.
False
Formal reports always include a thorough investigation and analysis.
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The Covid-19 field report by the Public Health Agency of Canada is an example of an informational report.
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Formal reports are typically short and concise, making it unnecessary to repeat information throughout different sections.
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The main difference between informational and analytical reports is the level of analysis provided.
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The Executive Summary of a formal report is meant to persuade the audience to take a particular action.
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The title page of a formal report should include the name, title, and organization of the individual preparing the report.
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A letter of transmittal in a formal report should only contain professional and respectful language, regardless of the relationship with the recipient.
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It is acceptable to copy and paste information between sections of a formal report without editing for tone or level of detail.
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The Introduction section of a formal report focuses on persuading the audience to agree with the findings presented in the report.
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Study Notes
Report Categories
- There are two main categories of reports: informational and analytical reports.
Informational Reports
- Inform or instruct and present details of events, activities, individuals, or conditions without analysis.
- Examples include summary reports that summarize pertinent information based on the audience's needs.
Analytical Reports
- Present information with comprehensive analysis to solve problems, demonstrate relationships, or make recommendations.
- Examples include field reports, such as a physician's report on a Covid-19 outbreak, noting symptoms, disease progression, and recommendations.
Writing a Formal Report
- Key decision-makers use formal reports to make important decisions.
- Formal reports provide the end product of a thorough investigation with analysis.
- Formal reports are modular, with many pieces that should stand alone, making repetition acceptable.
Formal Report Components
Title Page
- Includes the report's name in uppercase letters, 2 inches from the top margin.
- Includes the author's name, title, and organization.
- Includes the recipient's name, title, and organization.
Letter or Memo of Transmittal
- Announces the report topic to the recipient(s).
- Identifies the author, purpose, and significance of the report.
- Offers to discuss the report and thanks the reader for their time and consideration.
- Should be formatted as a business letter or memo, with professional and respectful language.
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Description
Learn about the two main categories of reports: informational reports that present facts without analysis, and analytical reports that involve in-depth analysis and interpretation. Understand the differences between these two types of reports and how to effectively write each one.
