Information Management Cycle

Study Notes

Information Management Cycle

The Information Management Cycle, also known as the Data Management Cycle or the Information Lifecycle, is a process of managing information from creation to disposal.
It consists of 5 levels or stages: creation, storage, retrieval, dissemination, and disposal.

Level 1: Creation

This stage involves generating new information or data, such as writing a report, creating a document, or taking a photo.
Creation can occur through various means, including manual data entry, automated data capture, or data imports.

Level 2: Storage

This stage involves storing the created information in a secure and accessible location, such as a database, file system, or cloud storage.
Storage can be physical (e.g., hard drives) or virtual (e.g., cloud storage).

Level 3: Retrieval

This stage involves finding and accessing the stored information, such as searching for a specific document or data.
Retrieval can be done through various methods, including querying, searching, or browsing.

Level 4: Dissemination

This stage involves sharing or distributing the retrieved information to others, such as sending an email or printing a report.
Dissemination can occur through various channels, including electronic, print, or verbal communication.

Level 5: Disposal

This stage involves safely and securely disposing of the information, such as deleting or shredding unnecessary data.
Disposal can involve destroying physical records or deleting digital files.
This stage is critical to ensure information security and prevent data breaches.

Information Management Cycle

The Information Management Cycle, also known as the Data Management Cycle or the Information Lifecycle, is a process of managing information from creation to disposal.
It consists of 5 levels or stages: creation, storage, retrieval, dissemination, and disposal.

Level 1: Creation

This stage involves generating new information or data, such as writing a report, creating a document, or taking a photo.
Creation can occur through various means, including manual data entry, automated data capture, or data imports.

Level 2: Storage

This stage involves storing the created information in a secure and accessible location, such as a database, file system, or cloud storage.
Storage can be physical (e.g., hard drives) or virtual (e.g., cloud storage).

Level 3: Retrieval

This stage involves finding and accessing the stored information, such as searching for a specific document or data.
Retrieval can be done through various methods, including querying, searching, or browsing.

Level 4: Dissemination

This stage involves sharing or distributing the retrieved information to others, such as sending an email or printing a report.
Dissemination can occur through various channels, including electronic, print, or verbal communication.

Level 5: Disposal

This stage involves safely and securely disposing of the information, such as deleting or shredding unnecessary data.
Disposal can involve destroying physical records or deleting digital files.
This stage is critical to ensure information security and prevent data breaches.

Description

This quiz covers the definition and levels of the information management cycle, a crucial concept in managing information. Learn about the different stages involved in the cycle and how they contribute to effective information management.