HIPG Site Operation Foreman SOP

Introduction

• Standard Operating Procedures (SOP) outlines site operation foreman's daily functions at Hambantota International Port Group Pvt Ltd.

Objective

• This SOP aims to provide site operation foremen with thorough knowledge of HIPG vessel and yard operations.
• HIPG expects to maintain a safe working environment by preventing injuries and equipment damage while ensuring appropriate vessel moves.

Definitions

• GCH (Gross Crane Hour): Measures gross crane productivity.
• GCR (Gross Crane Rate): Measures gross crane efficiency.
• Berth Occupancy: Percentage of berth length utilized.
• Dry Cargo: Cargo not needing temperature control.
• Dwell Time: Average time a container spends in the terminal.
• DWT (Dead Weight Tonnage): Total weight tons of cargo, stores, and bunker fuel a vessel can carry; difference between the tons of water a vessel displaces when "light" versus when submerged to its "load line".
• ETA (Estimate Time of Arrival): Predicts when vessels will arrive.
• ETD (Estimate Time of Departure): Predicts when vessels will leave.
• Gross Tonnage: Applies to vessels, not cargo; calculated by dividing the vessel's closed-in spaces (cubic feet) by 100; a vessel ton equals 100 cubic feet.
• Gross Weight: Total weight of goods, packaging, and container ready for shipment.
• Haulier: Carrier responsible for container drayage.
• HHT (Hand Held Terminal): Mobile PC unit for wireless data transmission to/from a server.
• IMCO (International Maritime Consultative Organization): Forum for maritime nations to create and implement internationally accepted regulations for dangerous goods and commodities.
• IMDG Code (International Maritime Dangerous Goods Code): The IMCO recommendations for transporting dangerous goods by sea.
• ISO (International Organization for Standardization): Worldwide federation of national standards bodies promoting standardization; its agreements are published as International Standards. Formed in 1947.
• Net Tonnage: A vessel's gross tonnage minus space deductions (crew, machinery, etc.); indicates space available for passengers and cargo.
• RDT (Radio Data Terminal): Mobile PC unit for wireless data transmission to/from a server.
• Ship Chandler: A person/company selling equipment and supplies for ships.
• Shipped on-board: Confirmation on a bill of lading that cargoes/containers are loaded on a vessel.
• Shut-out: Cargoes or containers not loaded on the intended vessel according to the Shipping Order.
• Said to Contain (STC): Clause protecting carriers/operators when cargoes are stuffed by others.
• STS (Ship to Shore): Quay Gantry Crane.
• Voyage Number: Numeric ID for a vessel's trip on a fixed trade lane.
• Vessel Turnaround Time: Duration from a vessel's arrival to departure.

General Procedures

• Site foremen must ensure all operational staff, which includes contractor staff have proper PPE.
• Foremen should be vigilant on all operational staff adhering to safety guidelines, traffic rules/speed limits, and seat belt usage.
• Foremen must confirm all working and resting locations are safe and hazard-free.
• Foremen should check all areas used by operations staff for risks and hidden dangers.
• Foremen must keep with him the daily berthing schedule and plan.
• Foremen must confirm all personnel are fit for duty; no staff should be under the influence of alcohol or intoxicants.
• Travelling crane rails and transporter/runway tracks should be of proper size, strength, have an even surface, be properly laid, supported/suspended, and maintained.
• Safe working load limits must be clearly marked on all lift machines.
• Lifting machines should not be loaded beyond their safe working load (except for testing purposes).
• No one should lift/carry loads likely to cause injury.
• (FO 58A.1) Anyone working in a factory setting must be provided with ear defenders if exposed to noise above the prescribed upper limit.
• Conduct a toolbox meeting to discuss:
  • New procedures
  • Refresh existing procedures
  • Accidents and Incidents
  • Safe working practices
  • Hidden Dangers
  • Vessel targets and requirements
  • Vessel Reports
  • Other operational matters
• Operators of DC, WC, Lashers, and ITV can't use mobile phones during operation, except for taking photos of damaged or leaking cargo or ROB.
• Lashers and wharf controllers can't sit/lean on cranes.
• Observe/monitor outsiders walking through ITV lanes and parking vehicles appropriately.
• Provide facilities for ship chandlers at the wharf based on operation requirements.
• Supervise cargo handling using a ship's crane to prevent accidents caused by wrong procedures.
• Work responsibly, set an example, and monitor compliance with the given SOP.

Pre-Preparation for Work

• Liaise with the previous shift foreman about work arrangements.
• Liaise with the Shift Supervisor for work arrangements.
• Update or create a new foreman log.
• Review pending jobs and special service requirements.
• Confirm berth lights and UHF radio are working.
• Inspect the yard cab for fuel, oil, water levels, and damages.
• Berth Program:
  • Check vessels’ ‘At berth’ positions.
  • Check incoming vessel positions.
  • Keep a copy of the berth plan and program.
  • Verify berthing flags/lights are placed on correct bollards according to the plan.
  • Coordinate with the SLPA berthing officer, mooring gang, HIPG berthing officers, vessel crew, and pilot to berth the vessel.
  • If requested, mark the bridge position with a cab.
  • If the SLPA BO is absent, the HIPG foremen must berth the vessel, using the pilot station radio to contact the pilot.
  • HIPG & CPS personnel are not allowed near the mooring area.
  • If requested by mooring gang personnel, arrange a three-ton forklift and monitor its activity.
  • Drive the cab carefully on the wharf during vessel berthing.
  • Make sure the D/C, W/C, and 3-ton F/L are at the wharf berthing vessel.
• Work Allocation
  • Check allocated equipment.
  • Check allocated manpower.
• Vessel Documents
  • Check vessel sequence sheets.
  • Check vessel bay plans.
  • Check the OOG report.
  • Check deck logs.
  • Check for any Special Service Reports.
  • Check for special containers like damaged, leaking, reefers, IMDG, etc.
• Starting Vessel Operation:
  • Ensure allocated cranes, ITV, and personnel are ready.
  • Advise and monitor the removal of wheel chocks before cranes travel, guided by wharf controllers.
  • Check lashers unlocking locks on containers are wearing harnesses, using man cage bars, and correct pin bars.
    • Monitor lashers during spreader man cage climbing/transfer to prevent accidents.
  • Get ATB (Alongside Time Berthing), gangway down time, operation starting time, and inform the TOP Office and planning controller.
  • Confirm ITVs are ready and alongside the vessel; if not, contact the planning controller; do not park ITVs under the crane until berthing is complete.
  • Ensure the gangway is ready for boarding; if crew restricts access, inform the supervisor and duty manager.
  • Monitor gear box discharging and placing positions; keep gear bins under the cranes.
  • For 20k TEU vessels (LOA 400m), closely monitor stack heights to prevent collisions, considering vessel draft reductions and Colombo discharging tonnage; coordinate with the duty manager and planning departments.
  • Advise the wharf controller on the appropriate traffic lane for the crane and check the crane's electronic gadgets for ITV guidance are working; if not, call the engineering department.
  • Foremen should know procedures for inspecting damaged containers and inform the wharf controller.

Pre-Arrangement of Vessel Berthing

• QGCs are placed according to the berth plan and operators are available in the cabin.
• Berth indicator lights and flags are positioned correctly.
• Verify vessel documents are in order with deck controllers, wharf controllers, and stevedores.
• Equipment set up and ready to commence vessel operation
• Traffic lanes are arranged at wharf.
• Operational positions must have proper PPE.
• Aforementioned positions will review vessel report, and update damages and special requirements.

Vessel Operation

• Verify deck controllers have inspected vessel bays before operation.
• Foreman to be present at the wharf during vessel operations.
• Gearboxes are placed without obstructing hatch covers, using safety cones.
• Skilful operators must be engaged for heavy hooks
• Assure assigned vessel targets can achieve through vessel operation monitoring.
• Have OOG equipment ready, using the correct gear based on cargo attributes.
• Aforementioned should go on board when QC operators, deck controllers, or vessel officials report an issue.
• Regularly visit and monitor vessel status and operations on-board.
• Monitor traffic flow by coordinating with supervisors and yard operations.
• Resolve any operational delays.
• Arrange low-bed trailers without delay.
• Enforce safety instructions for all personnel.
• Place color cones to mark traffic paths, hatch cover areas, and bridge positions
• Ensure ITV operators do not vacate the vehicle while containers are on board.
• Assure all hot seat change overs are condoned for all operational positions.
• When deck controllers report vessel/container damages and special requests, the foremen should inspect and acknowledge it, in addition to obtaining pictures to coordinate with deck controllers to obtain pictures of original damages of vessel, damaged containers, overland containers prior to discharge, special requests from planning section etc.
• Inspect accidents/damages, conduct investigations; get statements and submit observation reports to management.
• Foreman should inform supervisors of any accidents and request immediate presence.
• Supervisor should be informed if operations halt due to bad weather conditions.
• Coordinate with the Duty Manager to stop/resume operations; inform Deck controllers to log these times.
• If operation stops for bad weather, ensure all operational personnel find save areas.
• Q.G.C. Sill Beam protection has been adjusted to able to use Lane No 01 & 06.
  • Used when handling vessels with more than 335 meters of LOA Lanes 1 and 6:
  • P/M should follow instructions.
  • Lane No 01 should be near the white line seaside.
  • Lane No 06 should be close to 1 meter of the white line of the land side.
• General Prohibitions and Priorities:
• No driving foreman or Supervisor cabs along the lanes while operating
• No parking 3 ton F/L on the aforementioned lane
• Lashers and W/Controller should not stay in the middle of sill beams, but at the ends.
• Priority attention should be paid to the QC Gantry MOTORS on Lane no 06 activities.
• Lock bins should be placed under the portal beam.
• Lashers should not be stay under the loads when lifting are being done.
• Collect all damage reports from wharf controllers ASAP and send to the TOP office to tally. Acknowledgment signatures and stamps are required on every damage report completed by the vessel chief officer after its completion.
• Damaged/leaking containers must be discharged as per the Supervisor’s/Duty Manager’s instruction only. Damage reports must be signed by vessel staff at the same time as the containers' discharges.
• Monitor Back Reach Operation:
  • Keep gear boxes
  • Keep Lids
  • Keep containers
• The foreman should keep assisted by CPS supervisors who are assign the wharf of the vessel, safety corn and monitor it.
• Cranes mid ships positions for inbound and out bound vessels must be kept under the supervision of HIPG berthing office and foreman. While wheel chalks and anchors of crane must be monitored.
• Tie down and trolly anchoring procedures are needed. Engineers are needed in strong winds.
• When boom up is needed, foreman must decide and use safely.

This SOP details the daily functions of site operation foremen at Hambantota International Port Group Pvt Ltd, focusing on vessel and yard operations. It aims to provide thorough knowledge for maintaining a safe working environment, preventing injuries and equipment damage, and ensuring appropriate vessel moves.