HIM 321 - Master Patient Index Quiz

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Questions and Answers

MPI is also known as what?

Regional master patient index (RMPI) (correct)

Master name index

Enterprise-wide master person index (EMPI) (correct)

Master population index

Master person index (correct)

What is the key to locating the patient record in any filing and/or computer system?

The MPI

MPI identifies all patients who have been ____ by the facility and lists the _ associated with the name.

treated/number

How is the MPI maintained?

Manually or as a part of a computerized system Signup and view all the answers

How long is the MPI maintained?

The information contained in the MPI must be maintained permanently. Signup and view all the answers

How much information should the MPI contain?

Enough information to identify readily the patient and his/her record Signup and view all the answers

What are the two levels of MPI?

Demographic and visit Signup and view all the answers

What information is contained in the MPI? (Select all that apply)

Patient's billing number Signup and view all the answers

What are the challenges in keeping an accurate MPI? (Select all that apply)

Admitted under different name Signup and view all the answers

What is the typical rate of duplicates in MPI?

5-10% Signup and view all the answers

When do the majority of errors made in MPI occur?

The last 3 years Signup and view all the answers

Identification of patients with more than one MR# can be done by whom?

An outside vendor Signup and view all the answers

How is MPI cleanup done?

Using software designed for this purpose by outside vendors Signup and view all the answers

If MPI is manual, how is the audit for duplicates done?

Physically matching record to numbers Signup and view all the answers

What is the MPI?

A permanent database including every patient ever admitted to or treated by the facility Signup and view all the answers

Why is the MPI important?

It contains the patient's identifying information including name and health record number Signup and view all the answers

What is an overlap in the context of MPI?

Occurs when a patient has more than one medical record number assigned across more than one database Signup and view all the answers

What is an overlay in MPI?

Occurs when one patient record is overwritten with data from another patient's record Signup and view all the answers

Study Notes

Master Patient Index (MPI) Overview

Also known as Master Population Index or Enterprise-wide Master Person Index (EMPI).
Variations include Regional Master Patient Index (RMPI) and Master Name Index.

Purpose of MPI

Key tool for locating patient records in filing and computer systems.
Identifies all patients treated by a facility and tracks associated record numbers.

Maintenance and Retention

Maintained either manually or through computerized systems.
Essential to retain MPI information permanently, even if patient health records are destroyed after legal retention periods.

Information Contained in MPI

Includes patient's full name, aliases, date of birth, complete address, health record number, billing/account number, and attending physician's name.
Additional data includes admission/discharge dates, race, gender, and marital status.

MPI Structure

Composed of two levels:
- Demographic level: Consistent information about the patient.
- Visit level: Information that varies by service date.

Challenges in Maintaining MPI Accuracy

Patients may have multiple names or spellings; incorrect information may be provided by others.
Language barriers may complicate accurate entry.
Mergers of facilities can result in scattered databases with inconsistent information.

Strategies for MPI Accuracy

Limit access and modify rights to the MPI.
Ensure trained personnel input information.
Conduct periodic audits to identify duplicates and errors.
Establish clear policies and procedures for maintaining the MPI.

Duplicates and Errors

Typical duplication rate is between 5-10%.
Most errors in MPI occur within the last three years.
Identification of patients with multiple medical record numbers may require outside vendors.

Cleanup and Auditing

MPI cleanup utilizes specialized software from vendors.
Manual audits involve physically matching records to prevent duplicates and ensure accuracy.

Importance of MPI

Acts as a permanent database encompassing every patient treated or admitted by the facility.
Critical for identifying patients, containing essential identifying information including names and health record numbers.

Definitions

Overlap: Occurs when a patient has multiple medical record numbers across different databases.
Overlay: Happens when one patient's record is mistakenly overwritten with another patient's data.

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Description

Test your knowledge on Master Patient Index (MPI) concepts with this HIM 321 quiz. Explore definitions, key roles in patient record management, and various types of MPIs. Perfect for students seeking to master healthcare information management topics.