HIM 321 - Master Patient Index Quiz
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Questions and Answers

MPI is also known as what?

  • Regional master patient index (RMPI) (correct)
  • Master name index
  • Enterprise-wide master person index (EMPI) (correct)
  • Master population index
  • Master person index (correct)

What is the key to locating the patient record in any filing and/or computer system?

The MPI

MPI identifies all patients who have been __________ by the facility and lists the _______ associated with the name.

treated/number

How is the MPI maintained?

<p>Manually or as a part of a computerized system</p> Signup and view all the answers

How long is the MPI maintained?

<p>The information contained in the MPI must be maintained permanently.</p> Signup and view all the answers

How much information should the MPI contain?

<p>Enough information to identify readily the patient and his/her record</p> Signup and view all the answers

What are the two levels of MPI?

<p>Demographic and visit</p> Signup and view all the answers

What information is contained in the MPI? (Select all that apply)

<p>Patient's billing number (A), Patient's full name and aliases (B), Name of attending physician (C), Patient's health record number (E)</p> Signup and view all the answers

What are the challenges in keeping an accurate MPI? (Select all that apply)

<p>Admitted under different name (A), Patient's name may have many spellings (D), Languages spoken during admissions (E)</p> Signup and view all the answers

What is the typical rate of duplicates in MPI?

<p>5-10% (B)</p> Signup and view all the answers

When do the majority of errors made in MPI occur?

<p>The last 3 years</p> Signup and view all the answers

Identification of patients with more than one MR# can be done by whom?

<p>An outside vendor</p> Signup and view all the answers

How is MPI cleanup done?

<p>Using software designed for this purpose by outside vendors</p> Signup and view all the answers

If MPI is manual, how is the audit for duplicates done?

<p>Physically matching record to numbers</p> Signup and view all the answers

What is the MPI?

<p>A permanent database including every patient ever admitted to or treated by the facility</p> Signup and view all the answers

Why is the MPI important?

<p>It contains the patient's identifying information including name and health record number</p> Signup and view all the answers

What is an overlap in the context of MPI?

<p>Occurs when a patient has more than one medical record number assigned across more than one database</p> Signup and view all the answers

What is an overlay in MPI?

<p>Occurs when one patient record is overwritten with data from another patient's record</p> Signup and view all the answers

Flashcards

What is the Master Patient Index (MPI)?

A centralized database that stores information about all patients treated by a facility. It helps locate patient records and track associated record numbers.

Why is the MPI important?

It ensures that every patient has a unique record, preventing confusion and errors. It's essential for patient safety and accurate record-keeping.

What information does the MPI contain?

The MPI contains a patient's full name, aliases, date of birth, address, health record number, billing information, and attending physician's name.

How is the MPI structured?

The MPI is structured in two levels. Demographic Level: Contains basic, consistent information about the patient, such as their name and date of birth. Visit Level: Tracks details specific to each visit, such as admission/discharge dates.

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What are some challenges in maintaining MPI accuracy?

Challenges include multiple names or spellings, incorrect information, language barriers, and inconsistencies from mergers.

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How can MPI accuracy be improved?

Strategies include limiting access, ensuring trained personnel, conducting audits, and clear policy implementation.

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What are the differences between overlaps and overlays in the MPI?

Duplicates occur when a patient has multiple medical record numbers across different databases. Overlays happen when one patient's record is mistakenly overwritten with another patient's data.

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What are some statistics related to MPI errors?

The typical duplication rate in MPIs is between 5-10%. Most errors occur within the last three years.

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How is the MPI cleaned up and audited?

Specialized software from vendors and manual audits are used to clean up and audit the MPI. Manual matching of records ensures accuracy.

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How long should MPI data be retained?

It is crucial to retain MPI information permanently, even if patient health records are destroyed after legal retention periods.

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In summary, what is the role of the MPI?

The MPI acts as a permanent database, capturing information about every patient treated by the facility. It's crucial for patient identification and management.

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What are some variations of the Master Patient Index (MPI)?

Regional Master Patient Index (RMPI): A master patient index specific to a geographical region, often used in healthcare networks. Master Name Index: A database that focuses on patient names, helpful for searches and identification.

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What is the importance of the Master Patient Index (MPI) in the healthcare system?

It's a crucial tool for healthcare facilities to ensure accurate patient identification and record management. It plays a vital role in maintaining patient safety and effective care.

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What is the purpose of the Master Patient Index (MPI)?

It acts as a crucial reference point for locating patient records, minimizing potential errors and improving patient care.

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What are some key takeaways about the Master Patient Index (MPI)?

The MPI is a unique and vital tool for healthcare facilities. Its accurate maintenance and consistent use are crucial for efficient patient care.

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Why is maintaining MPI accuracy crucial?

Maintaining accuracy is essential for effective patient care and avoiding errors. It's a continuous process requiring robust procedures and dedicated attention.

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Study Notes

Master Patient Index (MPI) Overview

  • Also known as Master Population Index or Enterprise-wide Master Person Index (EMPI).
  • Variations include Regional Master Patient Index (RMPI) and Master Name Index.

Purpose of MPI

  • Key tool for locating patient records in filing and computer systems.
  • Identifies all patients treated by a facility and tracks associated record numbers.

Maintenance and Retention

  • Maintained either manually or through computerized systems.
  • Essential to retain MPI information permanently, even if patient health records are destroyed after legal retention periods.

Information Contained in MPI

  • Includes patient's full name, aliases, date of birth, complete address, health record number, billing/account number, and attending physician's name.
  • Additional data includes admission/discharge dates, race, gender, and marital status.

MPI Structure

  • Composed of two levels:
    • Demographic level: Consistent information about the patient.
    • Visit level: Information that varies by service date.

Challenges in Maintaining MPI Accuracy

  • Patients may have multiple names or spellings; incorrect information may be provided by others.
  • Language barriers may complicate accurate entry.
  • Mergers of facilities can result in scattered databases with inconsistent information.

Strategies for MPI Accuracy

  • Limit access and modify rights to the MPI.
  • Ensure trained personnel input information.
  • Conduct periodic audits to identify duplicates and errors.
  • Establish clear policies and procedures for maintaining the MPI.

Duplicates and Errors

  • Typical duplication rate is between 5-10%.
  • Most errors in MPI occur within the last three years.
  • Identification of patients with multiple medical record numbers may require outside vendors.

Cleanup and Auditing

  • MPI cleanup utilizes specialized software from vendors.
  • Manual audits involve physically matching records to prevent duplicates and ensure accuracy.

Importance of MPI

  • Acts as a permanent database encompassing every patient treated or admitted by the facility.
  • Critical for identifying patients, containing essential identifying information including names and health record numbers.

Definitions

  • Overlap: Occurs when a patient has multiple medical record numbers across different databases.
  • Overlay: Happens when one patient's record is mistakenly overwritten with another patient's data.

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Test your knowledge on Master Patient Index (MPI) concepts with this HIM 321 quiz. Explore definitions, key roles in patient record management, and various types of MPIs. Perfect for students seeking to master healthcare information management topics.

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