Healthcare Facility Job Descriptions Policy

What is a primary purpose of the job descriptions policy?

Job descriptions should be revised at least every five years.

Match the following job description elements with their corresponding details:

What should employees do upon receiving their job description?

Job descriptions are only used for hiring new employees.

The job description shall include: , , , and

The Department head is responsible for maintaining approved job descriptions within his/her department

Job descriptions are competency-based to provide general statements of all major duties.

Approved and written job descriptions are required for all categories of staff and revised as needed or at least every (3) years by the department head with coordination of HR.

The job description is used when: , , and

Performance appraisal must be based on the:

HCF department heads must adhere to only approved Job Descriptions

The job description is not required to be signed by hired staff and keep a signed copy of his/her file, and that staff reading the content of JD is enough for hired staff to adhere to the required tasks.

Healthcare Facility Job Description Policy

Purpose: Establish a standardized system for job descriptions, outlining required qualifications and performance expectations for all employees. This policy aids in staffing planning, employee orientation, defining roles/responsibilities, and facilitating employee performance analysis.

Definitions

Job Description: Written document detailing position duties, responsibilities, expected contributions, required candidate qualifications, and reporting structure.

Policy

Mandatory Job Descriptions: All staff positions require approved, written job descriptions. Departments must update descriptions at least every three years.
Selection Criteria: Use job descriptions for hiring, promotions, and transfers.
Departmental Responsibilities: Department heads maintain approved job descriptions for all positions within their department.
Competency-Based Approach: Job descriptions must be competency-based, outlining general duties, responsibilities, required skills & experience, and knowledge needed.
Training and Orientation: Job descriptions will be used in departmental and job-specific training/orientation programs.
Performance Appraisal: Performance appraisals should be based upon outcomes, skills, tasks, and responsibilities outlined in the job description.
Format Compliance: All job descriptions must adhere to the center's approved format.

Procedures

New Hire Orientation: New hires receive a job description upon employment, followed by orientation and explanation of responsibilities.
Employee Acknowledgment: Employees must sign their job descriptions acknowledging receipt
Supervisory Signature: Employee supervisor must also sign the job description.
Document Retention: Original, signed job description is kept with the employee file, with a copy given to the employee.

Responsibilities

Medical Director: Responsible for monitoring policy compliance.
Department Heads: Ensure that all staff members within their departments have signed job descriptions in their personnel files.

This quiz covers the essential elements of healthcare facility job descriptions, emphasizing the importance of standardized qualifications and performance expectations for staff. It outlines the mandatory requirements for job descriptions and the responsibilities of department heads in maintaining these documents.