Healthcare Facilities Purchasing Policy

<p>Financial and Administrative Affairs Administration (A)</p> Signup and view all the answers

<p>Powered and non-powered equipment used in patient care and rehabilitation (C)</p> Signup and view all the answers

<p>Centralizing procurement and distribution of medical supplies for public hospitals (D)</p> Signup and view all the answers

<p>The Financial and Administrative Affairs Administration (A)</p> Signup and view all the answers

<p>To evaluate, review, and approve requests for medical equipment. (D)</p> Signup and view all the answers

<p>Justification of Medical Equipment Acquisition. (C)</p> Signup and view all the answers

<p>To draft specifications for new or upgraded medical equipment. (A)</p> Signup and view all the answers

<p>Storage requirements. (D)</p> Signup and view all the answers

<p>Logistic Services Administration sources and obtains quotations. (C)</p> Signup and view all the answers

<p>Requests must be submitted without any quotations attached. (B)</p> Signup and view all the answers

<p>Finalize selection of the equipment (B)</p> Signup and view all the answers

<p>To evaluate the equipment's performance with end users (B)</p> Signup and view all the answers

<p>The Chief Executive Officer (B)</p> Signup and view all the answers

<p>Final clinical recommendations and evaluations (D)</p> Signup and view all the answers

<p>To the chairperson of the CEARC (Capital Equipment Acquisition and Renovation Committee) (D)</p> Signup and view all the answers

<p>To assess inventory availability (B)</p> Signup and view all the answers

<p>Technical terms and conditions for vendor support (B)</p> Signup and view all the answers

<p>Ensure the equipment has been demonstrated (A)</p> Signup and view all the answers

<p>False (B)</p> Signup and view all the answers

<p>False (B)</p> Signup and view all the answers

<p>True (A)</p> Signup and view all the answers

<p>False (B)</p> Signup and view all the answers

<p>False (B)</p> Signup and view all the answers

<p>False (B)</p> Signup and view all the answers

<p>True (A)</p> Signup and view all the answers

<p>True (A)</p> Signup and view all the answers

<p>False (B)</p> Signup and view all the answers

<p>False (B)</p> Signup and view all the answers

<p>True (A)</p> Signup and view all the answers

<p>False (B)</p> Signup and view all the answers

<p>True (A)</p> Signup and view all the answers

<p>False (B)</p> Signup and view all the answers

<p>True (A)</p> Signup and view all the answers

<p>False (B)</p> Signup and view all the answers

<p>True (A)</p> Signup and view all the answers

<p>False (B)</p> Signup and view all the answers

<p>True (A)</p> Signup and view all the answers

<p>True (A)</p> Signup and view all the answers

<p>All of the Above (D)</p> Signup and view all the answers

The process of formally inviting suppliers or vendors to submit bids for providing the healthcare facility with required medical equipment.

All powered or non-powered medical equipment used for patient diagnosis, treatment, monitoring, and rehabilitation, including equipment used in labs and pharmacies.

Technical enhancements (hardware or software) that improve medical equipment's performance and clinical applications for diagnosis, treatment, monitoring, and rehabilitation.

A committee responsible for managing the budget and procurement process for capital medical equipment in the healthcare facility.

A non-profit organization providing healthcare information, research, education, and consulting services, including the SELECTplus comprehensive medical equipment advisory service.

A major company in the Middle East responsible for centralizing the procurement, warehousing, distribution, and re-exporting of pharmaceuticals, medical equipment, and supplies for public hospitals and healthcare facilities.

This policy applies to medical equipment acquired through the tendering process for use within KFSH-D healthcare facilities.

The financial and administrative affairs administration provides information to the CEARC about the allocated budget for medical equipment and updates about the remaining funds throughout the fiscal year.

A committee responsible for evaluating, reviewing, and approving requests for new medical equipment and upgrades within KFSH-D.

The document used to justify the need for new or upgraded medical equipment.

The process of acquiring new medical equipment or upgrading existing equipment.

The department responsible for drafting technical specifications for new and/or upgraded medical equipment.

A certificate provided by the Saudi Food and Drug Authority (SFDA) that verifies the safety and effectiveness of a medical device.

A department responsible for sourcing and obtaining quotations for medical equipment.

A major supplier of medical equipment to KFSH-D.

Another major supplier of medical equipment to KFSH-D.

The CEA evaluates equipment based on written specifications and ECRI Institute recommendations. This evaluation is conducted on-site with end-users and may include demonstrations of the equipment.

Before the on-site technical evaluation, the CEA reviews the requested equipment against their database of available equipment for the entire facility. This ensures that the purchase is justified and minimizes unnecessary spending.

The CEO (in coordination with the CEARC) can create specialized evaluation committees for complex or specific equipment purchases. These committees assess tenders and provide technical and clinical recommendations.

The CEA's evaluation report and the recommendations of the evaluation committee (if applicable) are submitted to the CEARC Chair. This information is necessary before the CEARC can issue a purchase order.

Once a purchase order is granted, Logistic Services Administration will add technical terms and conditions to the purchase order or contract. These terms will outline the vendor's support after the equipment is delivered.

The CEA is responsible for conducting the on-site evaluation of the chosen equipment with end users.

This policy applies to purchasing medical equipment acquired through the tendering process for use within KFSH-D healthcare facilities.

A non-profit organization that provides healthcare information, research, publishing, education, and consultation services for medical equipment. They offer SELECTplus, a comprehensive advisory service.

A committee responsible for evaluating, reviewing, and approving requests for new medical equipment and upgrades within KFSH-D.

The process of formally inviting suppliers/vendors to submit bids for providing the healthcare facility with required medical equipment.

All powered/non-powered medical equipment intended for use in the diagnosis, treatment, monitoring, and rehabilitation of patients. This includes equipment used in labs and pharmacies.

This document is used to justify the need for new or upgraded medical equipment, outlining reasons and requirements.

The department responsible for drafting technical specifications for new and/or upgraded medical equipment.

Once a purchase order is granted, Logistic Services Administration will add technical terms and conditions to the purchase order or contract. These terms will outline the vendor's support after the equipment is delivered.

The Capital Equipment Acquisition and Renovation Committee (CEARC) is a team responsible for overseeing the entire process of acquiring medical equipment for the KFSH-D hospital. They evaluate proposals, approve purchases, and ensure the process is aligned with the hospital's strategic goals.

When a department needs new or upgraded medical equipment, they need to provide a detailed explanation for why it's necessary. This justification is documented on a specific form (Form No. 411/016).

The Clinical Engineering Administration (CEA) is responsible for creating detailed specifications for any new or upgraded medical equipment. These specifications include technical requirements, clinical needs, and safety certifications.

Before purchasing medical equipment, the Logistic Services Administration contacts two main suppliers, NUPCO and GHC, to check if they can provide the equipment within the required timeline. If not, the hospital will consider other purchase methods.

The CEA team thoroughly evaluates the requested equipment against their existing inventory to avoid unnecessary purchases and ensure the need for the equipment is justified. This evaluation is conducted before any on-site review.

The CEA conducts a technical and clinical evaluation on-site with end-users, including demonstrations of the equipment. This ensures that the chosen equipment meets both technical and clinical needs.

The CEA prepares a comprehensive report on the evaluation of the equipment. This report, along with any recommendations from evaluation committees, is presented to the CEARC chair for the final decision regarding the purchase.

The Logistic Services Administration ensures that the purchase order includes specific terms and conditions for after-sales support from the vendor. This guarantees ongoing maintenance and technical assistance after the equipment is delivered.

The Clinical Engineering Administration (CEA) evaluates the requested equipment against their existing database of available medical equipment.

The CEA, after evaluating the equipment, provides a report to the Capital Equipment Acquisition and Renovation Committee (CEARC) for their approval.

The Clinical Engineering Administration (CEA) conducts an on-site technical evaluation of the chosen equipment with the end users.

The CEA conducts on-site technical evaluations, provides technical equipment comparisons, and keeps records of the equipment assessment

The Chief Executive Officer (CEO) forms specialized technical and/or financial evaluation committees to review and evaluate tenders/quotations for specific equipment.

The CEA conducts technical evaluations, while the CEARC approves the final purchase request.

The CEA obtains feedback from end users and arranges demonstrations of the equipment.

The Logistic Services Administration drafts technical terms and conditions for vendor support after equipment delivery.