Health and Safety Management System Audit

• The provided document is an internal audit executive summary for Webber Infrastructure Management Canada Limited.
• It evaluates their Health and Safety Management System.

Purpose of the Internal Audit

• Identifies the strengths of the current health and safety management system and program.
• Pinpoints areas that need improvement.
• Ensures continuous development and enhancement of the safety program.
• Involves an internal review using the IHSA's COR™ Audit tool.
• Follows completion of required training programs.
• The IHSA reviews internal audit submissions, which are then followed by an external audit process.

Scope of the Internal Audit

• It is an in-depth and thorough examination of the implemented Safety Management System and program.
• It includes validation of the basic elements of the Health and Safety Management System.
• Validation is done through interviews, documentation review, and observation techniques.

Summary of the Internal Audit Process

• Systematically reviews and evaluates compliance and conformity of the Safety Management System (SMS).
• Review is against COR™ criteria and program requirements.
• Acts as a continuous improvement tool.
• Helps manage workplace hazards effectively.
• Identifies control methods to reduce the risk of injury or illness to workers.

Summary of Overall Strengths

• Demonstrated strong commitment from senior management to OHS objectives.
• Continuous improvement, with clear documentation and availability of the OHS policy statement is present.
• There is active worker participation in hazard assessments, Joint Health Safety Committee Meetings, job pre-starts, Yellow Cards and safety initiatives.
• This fosters a collaborative and inclusive work environment.
• Comprehensive documentation and regular updates of hazard assessments, including both routine and non-routine operations are present.
• This ensures current and effective risk mitigation.
• Clear documentation and communication of hazard controls, with effective use of the hierarchy of controls in developing Job Hazard Analyses (JHAs) are present.
• Comprehensive training programs and effective communication of safety protocols are delivered through multiple channels.
• All employees are well-informed and able to implement control strategies as a result.
• Regular monthly meetings to discuss safety issues, review incidents, Ministry of Labor Orders and plan improvements are undertaken.
• This ensures ongoing attention to safety.
• Adequate PPE availability, clear processes for requesting additional PPE, and accurate inventory management, demonstrating a strong commitment to worker safety are present.
• Proactive maintenance approach with clear documentation, effective use of maintenance management software (Holman), and compliance with manufacturer and legislative guidelines.
• Consistent adherence to established procedures for incident investigation and reporting, with effective communication of results and corrective actions
• There are comprehensive emergency preparedness plans, regular inspections, and training, ensuring readiness and effective response to emergencies.
• There is inclusion of leading indicators in performance measurement procedures, making the operations team accountable for proactive safety measures.
• A robust system is in place for managing statistics and records, with regular monitoring and analysis of OHS performance.

Summary of Key Recommendations

• Revise procedures to include tracking and referencing external documents necessary for the OHSMS.
• The procedure for reporting hazards and updating hazard assessments needs to be clearly documented in the standard.
• This includes reporting actual and potential hazards, updating assessments after investigations or project changes, and identifying external hazards.
• Improve consistency in worker representatives in Job Hazard Analysis (JHA) workshops and track participation rates in HSE reports.
• Enhance communication and documentation consistency for subcontractors and contractors and create a centralized subcontractor document repository.
• Develop specific forms for PPE inspection and fitting and schedule regular training sessions for proper fitting, care, and use of PPE.
• Establish a structured method for conducting training needs analysis and add a "Training Needs" section to meeting minutes.
• The current method for collecting evidence of corrective actions need improvement, and evidence should be submitted directly within the same worksite inspection document.
• Conduct regular mock drills and maintain comprehensive documentation of emergency response activities and develop a comprehensive communication plan for emergency response.
• The procedure should include both leading and lagging indicators and present First Aid trends during Supervisor Meetings.

Conclusion

• Based on the documentation, verified evidence, and implementation of recommendations, Webber Infrastructure Management Canada Limited maintains a strong position to meet the Certificate of Recognition Program Internal Audit - Year 3 standards and criteria.

Auditor Comments

• Occupational H&S performance must be monitored throughout the year.
• Trend analysis and statistics should be reviewed at regular intervals with Senior Management participation.
• Trends and opportunities to improve should be identified based on the results of the review and regular audits.