Guidelines for Preparing PowerPoint Presentations
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Questions and Answers

What is the purpose of using illustrations in presentations?

  • To make the message clearer (correct)
  • To replace text with images
  • To add more text to the slide
  • To distract the audience

    • Why should bullets be left-sided and not centered?

  • To make the slide look more colorful
  • To lead the eye to the text (correct)
  • To make the slide look more balanced
  • To make the text harder to read

    • What is the recommended use of numbers in presentations?

  • To distract the audience
  • To make the slide look more colorful
  • To show rank or sequence (correct)
  • To list all the points

    • Why should cues be used in presentations?

    <p>To give the audience a framework to build upon</p> Signup and view all the answers

    What happens when too much text is crowded on a slide?

    <p>The audience won't read it</p> Signup and view all the answers

    Why should bullet points be limited to a few words?

    <p>To avoid long sentences that go on and on</p> Signup and view all the answers

    Why should animation be limited in presentations?

    <p>Because too much animation can be distracting</p> Signup and view all the answers

    What is the recommended practice for each slide?

    <p>To have only one idea</p> Signup and view all the answers

    Study Notes

    Guidelines for Preparing Power-point Presentations

    Objectives

    • Identify the need for a presentation
    • Understand how to make a good presentation
    • Recognize a bad presentation
    • Learn tips to create an effective presentation

    Basic Rules for Presentations

    • Contrast is essential: use dark text on a light background for paper and light text on a semi-dark background for projection
    • Text and images should be placed within 95% of the PowerPoint slide to fit on most screens
    • Maintain layout continuity throughout the presentation

    Slide Structure

    • Use 1-2 slides per minute of presentation
    • Write in point form, not complete sentences
    • Avoid wordiness: use key words and phrases only
    • Limit to one topic per slide
    • Follow the 6 x 6 rule: 6 lines of text with 6 words per line

    Fonts

    • Font style should be readable: recommended fonts are Arial, Tahoma, and Veranda
    • Standardize the font throughout the presentation
    • Use a minimum of 36-point font for titles and 24-point font for body text
    • Avoid combining small font sizes with bold or italics

    Colors

    • Use a set font and color scheme to avoid distractions
    • Avoid using multiple backgrounds in the presentation
    • Reds and oranges are high-energy colors, while greens, blues, and browns are mellower
    • Avoid color combinations that are difficult to see, especially for the color blind

    Background Colors

    • Avoid bright colors and ensure readability
    • Remember that dark slides with light-colored text work best for large hall events
    • Avoid white backgrounds, as they can be blinding in a dark room

    Charts and Graphs

    • Make sure the audience can read them
    • Avoid using graphics that are difficult to read
    • Use good line widths and colors to make graphs and charts readable
    • Keep tables simple and concise, and place them on a separate slide if necessary

    Illustrations

    • Use illustrations only when necessary and ensure they relate to the message
    • Ask yourself if it makes the message clearer
    • Simple diagrams are great communicators

    Bullets

    • Use bullets instead of numbers, unless showing rank or sequence
    • Keep each bullet to 1-2 lines and limit the number of bullets to 6
    • Use the same color for bullets as the title of the slide
    • Avoid crowding too much text and use cues to guide the audience

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    Description

    Learn how to create effective PowerPoint presentations with guidelines on structuring slides, choosing fonts, colors, and backgrounds, and more. Improve your presentation skills with these valuable tips.

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