Getting Started with Microsoft Excel

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Questions and Answers

What will the formula =SUM(A1+A4) return if A4 contains text?

The sum of A1 and A4

#VALUE! (correct)

An error due to a blank cell

How does the SUM function treat blank cells in its calculation?

It produces an error

It treats them as zero (correct)

It substitutes them with a value of one

It ignores them completely

What is the correct syntax for the Average function?

=average(first value; second value; etc.)

=Average(first cell: last cell)

=avg(first value, second value, etc.)

=Average(first value, second value, etc.) (correct)

Which of the following will NOT be included in the calculation of the Average function?

Text fields Signup and view all the answers

What will the result of the formula =SUM(A1:A2, A5) be if A5 is empty?

The total of A1 and A2 only Signup and view all the answers

What term describes the intersection of a row and a column in a worksheet?

Cell Signup and view all the answers

What is the maximum number of characters that a single cell can hold?

255 characters Signup and view all the answers

Which row header directly corresponds to the last cell in a worksheet?

65536 Signup and view all the answers

Which key combination moves the active cell one window-width to the right?

Alt-PgDn Signup and view all the answers

What is indicated by a heavy border around a cell?

Active Cell Signup and view all the answers

How many rows are there in a single worksheet?

65536 Signup and view all the answers

What does pressing PgUp do while navigating the worksheet?

Moves one window-height up Signup and view all the answers

What cell address identifies the first cell in a worksheet?

A1 Signup and view all the answers

What is the first step for protecting a workbook with a password?

Choose the File, Save command Signup and view all the answers

Which key is used to edit the contents of a cell in Excel?

F2 Signup and view all the answers

What is the purpose of the 'Undo' keys after changing an entry in a cell?

To restore the previous value Signup and view all the answers

What action is NOT part of rearranging cell contents?

Typing over an entry Signup and view all the answers

Which command is used to open an existing workbook in Excel?

File, Open Signup and view all the answers

What must a user do to remove password protection from a workbook?

Reopen the workbook with the password Signup and view all the answers

What is the purpose of saving a workbook after entering data?

To ensure the data can be accessed later Signup and view all the answers

What feature allows users to check for spelling errors in a worksheet?

Spell check feature Signup and view all the answers

What is the primary advantage of using a cell reference in a formula instead of typing the actual data?

It allows for updates to the data without changing the formula. Signup and view all the answers

Which of the following correctly shows how to calculate total pay based on hours worked and wage, with the references as cell values?

= B1 * B2 Signup and view all the answers

What formula would give the total pay if hours worked were stored in cell B1 and wage in B2?

= B1 * B2 Signup and view all the answers

If the wage per hour is set to $5.36, how would you calculate earnings for 34 hours worked with a formula?

= 34 * B2 Signup and view all the answers

Which function in Excel indicates beginning of a formula?

= Signup and view all the answers

What would happen if a formula uses fixed constants instead of cell references?

Changes in input values would require the formula to be modified. Signup and view all the answers

How many labels and constants are required to set up the example pay calculation mentioned?

Three labels and two constants Signup and view all the answers

If the total pay is calculated using the formula = B1 * B2, what change occurs if B1 is updated from 23 to 34?

The total pay automatically updates. Signup and view all the answers

Which key combination is used to move to the first cell of the active sheet?

Ctrl-Home Signup and view all the answers

How can a single cell be selected using the keyboard?

Press F5 and type the cell address Signup and view all the answers

What is the correct way to define a range in Excel?

CellAddress1:CellAddress2 Signup and view all the answers

Which keys allow you to move between sheets in an Excel workbook?

Ctrl-PgDn and Ctrl-PgUp Signup and view all the answers

To select an entire row using the keyboard, which key combination is used?

Shift + Spacebar Signup and view all the answers

What is the smallest possible range in Excel?

A single cell Signup and view all the answers

How can you select multiple rows using the mouse?

Click and drag through the row numbers Signup and view all the answers

What is NOT a way to edit data in an electronic spreadsheet?

Changing cell format Signup and view all the answers

What is the result of the formula =IF(A2>1,'Yes','No') if A2 contains the value 0.95?

No Signup and view all the answers

In the expression =IF(A3>1,'Yes','No'), if A3 is 1.37, what will be the output?

Yes Signup and view all the answers

What must you do to calculate trigonometric functions in degrees in Excel?

Convert degrees to radians Signup and view all the answers

Which toolbar icon accesses the Function Wizard in Excel?

Function icon Signup and view all the answers

When using the Function Wizard, what does Excel provide after choosing a function?

Information about the selected function Signup and view all the answers

What is the output of the formula =IF(A5>10000,.08,.05) if A5 is 14000?

.08 Signup and view all the answers

To efficiently input a basic function in Excel, which method is recommended?

Typing the function directly from the keyboard Signup and view all the answers

If A6 contains 8453, what will be the result of =IF(A6>10000,.08,.05)?

.05 Signup and view all the answers

Study Notes

Microsoft Excel Contents

Excel is a spreadsheet program used for numerical calculations, data analysis, and graphical representations.
Spreadsheet programs are used for personal management, marketing, payroll, and accounting.
Excel displays an application window (controls program interface) and a document window (content editing).

Getting Started with Excel

Spreadsheet: A grid of rows and columns (worksheet)
Spreadsheet Programs: Software apps for automated tasks (calculations, data analysis, charts).
Screen Components: Application window (overall program interaction), Document window (worksheets/charts) with title bar, menu bar, standard / formatting toolbars, formula bar, and status bar.
Worksheet: A grid of cells with rows (labeled numerically) and columns (labeled alphabetically) with 65536 rows and 256 columns organized into a grid.
Cells: Intersection of rows and columns, containing data (text, numbers, formulas).
Cell Addresses: Indicate cell position (e.g., A1, AA300).
Active Cell: The currently selected cell, indicated by a border.
Moving Around the Worksheet: Using arrow keys (single cell), PgUp/PgDn (full-screen scroll), Ctrl-Home/Ctrl-End (Beginning and End cells of spreadsheet), Ctrl-PgUp/Ctrl-PgDn(Sheet navigation)
Understanding Ranges: Group of cells (rectangular area), identified by starting and ending cell locations (e.g., A1:C5).
Selecting Cells: Using mouse clicks (individual or range), keyboard (using arrow keys in conjunction with shift keys).
Selecting Rows/Columns: One click on the row or column headers (the rows and columns are selected, respectively).
Editing Data: Modify data in cells by typing, replacing existing data, or using undo/redo.

Data Handling

Data Types: Text (labels), numbers (constants), formulas.
Rearranging Cell Contents: Inserting, deleting, copying, and moving data cells/rows/columns.
Saving Workbooks: Saves current worksheet/data to an external file to retain edits and allow future access.
Opening Existing Workbooks: Loads previously saved spreadsheets to resume/continue work.
Exiting Excel: Closes the spreadsheet by using File>Exit.

Formulas and Functions

Understanding Formulas: Excel equations calculating values from other cells (values, references).
Spreadsheet Functions: Built-in formulas for calculations (e.g., SUM, IF, MAX, MIN, COUNT).
Formula Structure: Formulas should begin with an equal sign for correct operation.
Relative Cell References (e.g., A1): Reference to cells relative to the initial equation location.
Absolute Cell References (e.g., $A$1): Reference to specific cells in formulas that do not change (e.g. $A$1).
Copying Formulas: Apply a formula in one cell to other cells.
Fill Down: Apply a formula in one cell to other cells below it in the row/column.
Fill Right: Apply a formula in one cell (e.g., cell A1) to the cells to the right (from that cell) (e.g., cells from that location to column K)
Absolute Positioning: Maintain reference to specific cells that are not relative to location (use $ symbol).

Charting

Charts: Visual representation of data (bar charts, pie charts).
Bar Charts: Display changes in data over time.
Pie Charts: Show percentages within a dataset.

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Description

This quiz introduces you to the basics of Microsoft Excel, a powerful spreadsheet program used for numerical calculations and data analysis. You will learn about the key components of Excel, including worksheets, cells, and the various screen elements that enhance user interaction with the software.