Forming a Permanent Society

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Questions and Answers

What is the primary limitation on the rules created by a board?

They cannot conflict with the main rules of the society (correct)

They must be written in a specific format

They can only be changed by the society president

They must be approved by the society members

What is the most severe punishment for a disruptive board member?

Temporary removal from the meeting

Fining the member a certain amount

Permanent removal from the board

Asking a disruptive member to leave the meeting for the remainder of the session (correct)

What type of board has the authority to establish its own regulations?

Committee

Independent Board (correct)

Subcommittee

Member of a bigger society

What is the role of ex-officio members on a board or committee?

Valuable expertise and perspective based on their official role Signup and view all the answers

How do ex-officio members acquire their membership?

Through their official role in the organization Signup and view all the answers

Why do boards follow particular protocols when handling disruption?

To address the situation and maintain order Signup and view all the answers

What is the primary characteristic of ex-officio members?

They hold a specific role or position that grants them automatic membership Signup and view all the answers

What is true about the regulations created by an independent board?

They must adhere to the legal guidelines of the organization Signup and view all the answers

What happens when the club president is elected to the executive board?

They serve as the president of the executive board as well. Signup and view all the answers

What determines the number of members on the executive board?

The bylaws specify the number of members. Signup and view all the answers

What is a key aspect of the executive board's duties and powers?

The bylaws outline the board's duties and powers. Signup and view all the answers

How are the directors of the executive board typically elected?

At the same time as the other officers of the society. Signup and view all the answers

What is the limitation on the executive board's authority?

The board can only act within its bylaw-granted authority. Signup and view all the answers

What guides the executive board's operations?

The society's bylaws and parliamentary authority. Signup and view all the answers

What is the role of the vote of the organization's members in relation to the executive board?

It grants authority to the executive board. Signup and view all the answers

What is the scope of the executive board's authority?

Limited to what the bylaws and members allow. Signup and view all the answers

Who is responsible for issuing receipts for payments until a treasurer is elected?

The temporary secretary Signup and view all the answers

What signifies a member's agreement to adhere to the bylaws and a commitment to pay fees?

Signing a permanent record sheet Signup and view all the answers

What is the typical method of conducting the election of permanent officers?

Ballot Signup and view all the answers

Who assumes office immediately after the election, unless stated otherwise in the bylaws?

The newly elected officers Signup and view all the answers

What is the purpose of the recess in the meeting?

To allow for the enrollment of initial members Signup and view all the answers

Who is responsible for reviewing the member list to consider committee appointments?

The new president Signup and view all the answers

What is the significance of signing the permanent record sheet?

To become a charter member Signup and view all the answers

What is the first item of business after the recess?

Reading of the roll of members Signup and view all the answers

What is the role of a chairman pro tem and secretary pro tem in a temporary society?

To serve until the official election of permanent officers Signup and view all the answers

How should meetings be organized when forming a permanent society?

By personal contact or letter to invite people with known interest in the project Signup and view all the answers

What is the first business to be conducted at the first organizational meeting?

Election of a chairman Signup and view all the answers

What is the purpose of the resolution proposed at the first organizational meeting?

To propose a definite action Signup and view all the answers

What is the next step after the adoption of the resolution to form a society?

Appointment of a committee to draft bylaws Signup and view all the answers

What is the purpose of the committee on bylaws?

To draft bylaws and consult an attorney if incorporation is necessary Signup and view all the answers

What is the purpose of the next meeting after the first organizational meeting?

To adopt the bylaws drafted by the committee Signup and view all the answers

What is necessary to bring the organization into being?

Adoption of bylaws and signing of the membership roll Signup and view all the answers

What is the recommended term to use when describing an assembly's action on a board or committee report?

Adopt Signup and view all the answers

What is the implication of adopting a motion to accept a report after it has been read?

The assembly has endorsed the complete report Signup and view all the answers

What happens when a board or committee report is received and the chair has stated the question?

It is treated as any other main question Signup and view all the answers

What is the purpose of using brackets and underlining/italicizing in a report?

To show changes made by the assembly Signup and view all the answers

What happens when a committee recommends that the main question be amended or postponed?

The motion is debatable and amendable Signup and view all the answers

What is the result of moving to 'receive' a report after it has been read?

The motion is not in order Signup and view all the answers

Can an assembly amend a report before adopting it?

Yes, the assembly can amend a report Signup and view all the answers

What is the main difference between 'accept' and 'adopt' when describing an assembly's action on a report?

One implies endorsement, the other implies receipt Signup and view all the answers

Study Notes

Organizing a Permanent Society

Temporary officers, chairman pro tem and secretary pro tem, are elected at the first meeting to serve until the official election of permanent officers.
The organizers should proceed with caution, limiting meetings to persons with known interest in the project, and may use personal contact or letters to solicit attendance instead of public announcements.

First Organizational Meeting

The first business is the election of a chairman, who can be nominated by the person who called the meeting or by nominations from the floor.
The election of a secretary follows, and both are voted on by voice.
A resolution to form a society is proposed, which does not bring the organization into being, but is open for amendment and debate.
The adoption of bylaws and signing of the membership roll brings the organization into being.

Further Business Relating to Organization

A committee is appointed to draft bylaws and consult an attorney if incorporation is necessary.
The date, hour, and place of the next meeting are fixed, at which the report of the bylaws committee will be presented.
The committee on bylaws is authorized to provide copies of the completed draft for distribution.

Board and Committee Rules

The board can create its own rules, but these rules cannot go against the main rules of the society.
Ex-officio members are individuals who hold a specific role or position that grants them automatic membership on a board or committee, bringing valuable expertise and perspective.
Ex-officio members do not have to go through an election or appointment process like other members.

Membership and Officers

Following the adoption of bylaws, only individuals who join the society are permitted to participate in subsequent proceedings.
Membership is contingent upon signing a permanent record sheet, which signifies agreement to adhere to the bylaws and a commitment to pay any initiation fee and dues.
Charter members sign the permanent record sheet and become members of the society.
The temporary secretary records and issues receipts for payments until the treasurer is elected and assumes office.
The election of permanent officers is conducted by ballot, and members are not restricted to voting for nominees.

Executive Board

The executive board is limited to the authority granted by the bylaws or the vote of the organization's members.
The executive board adheres to the guidelines governing board operations, including the society's bylaws, parliamentary authority, and special rules.
The executive board's duties, powers, and meeting frequency are specified in the bylaws.
The directors are usually elected in the same way and at the same time as the other officers of the society.

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Description

This quiz covers the process of establishing a permanent society, including the election of temporary officers and the subsequent election of permanent officers. Learn about the steps involved in forming a permanent society.