Podcast
Questions and Answers
What is the main purpose of an inventory report?
What is the main purpose of an inventory report?
A précis includes detailed explanations and examples of the original text.
A précis includes detailed explanations and examples of the original text.
False
What is the difference between a summary and an abstract?
What is the difference between a summary and an abstract?
An abstract is shorter than a summary and highlights the purpose, scope, and significance of a work.
A __________ is a condensed and shortened version of a research paper that highlights all essential features.
A __________ is a condensed and shortened version of a research paper that highlights all essential features.
Signup and view all the answers
Match the following report writing techniques with their definitions:
Match the following report writing techniques with their definitions:
Signup and view all the answers
Which element is NOT essential for effective written communication?
Which element is NOT essential for effective written communication?
Signup and view all the answers
Good writing skills are only important for students and not in professional settings.
Good writing skills are only important for students and not in professional settings.
Signup and view all the answers
What should be included in the subject line of a formal communication?
What should be included in the subject line of a formal communication?
Signup and view all the answers
Effective written communication provides a nice document path for our work __________.
Effective written communication provides a nice document path for our work __________.
Signup and view all the answers
Match the types of reports with their descriptions:
Match the types of reports with their descriptions:
Signup and view all the answers
What is a key characteristic of formal communication?
What is a key characteristic of formal communication?
Signup and view all the answers
A business report should include subjective opinions and personal experiences.
A business report should include subjective opinions and personal experiences.
Signup and view all the answers
What is the primary purpose of a progress report?
What is the primary purpose of a progress report?
Signup and view all the answers
A report that develops an understanding of the organization's aims and objectives is called an ________ report.
A report that develops an understanding of the organization's aims and objectives is called an ________ report.
Signup and view all the answers
Match the type of report with its description:
Match the type of report with its description:
Signup and view all the answers
Which type of report is submitted annually by controlling officers regarding their subordinates?
Which type of report is submitted annually by controlling officers regarding their subordinates?
Signup and view all the answers
Interpretive reports aim to provide a direct conclusion without analysis.
Interpretive reports aim to provide a direct conclusion without analysis.
Signup and view all the answers
What type of report is written to convey findings from regular examinations of products?
What type of report is written to convey findings from regular examinations of products?
Signup and view all the answers
Study Notes
Formal Communication
- A type of communication where information exchange occurs through pre-defined channels
- Examples: business reports, letters, memos
Business Reports
- Formal written communication for a specific purpose
- Conveys authentic information to a specific audience
- Written in an impartial and objective manner
- Includes procedures followed in data collection and analysis
- Provides conclusions and recommendations
Types of Reports
Informal Reports
- Letter Reports: Used for R&D project findings, merit bonus recommendations, legal explanations
- Memo Reports: Prescribed form for internal communication within an organization
Formal Reports
- Routine/Periodic Reports: Submitted at regular intervals (annual, quarterly, monthly, weekly)
- Informational Reports: Explain a company's aims, objectives, policies, regulations, procedures, problems, and future outlook
- Interpretive Reports: Help readers analyze, interpret, and evaluate facts and ideas
- Progress Reports: Informs on the status or progress of a particular project
- Inspection Reports: Compiled after a thorough investigation of objects or products
- Annual Confidential Reports: Submitted annually by controlling officers about their subordinates
- Laboratory Reports: Written by scientists and students in fields like pharmacy, engineering, science, psychology, biology
- Inventory Reports: Submitted regularly on stock levels, stockout ratios, projected needs, and order dates for supplies
Report Writing Principles
- Be brief and precise
- Be complete
- Be selective (include only relevant information)
- Be original
- Be coherent (logical)
- Be clear
Forms of Condensation
- Précis: Short and concise account of a text, conveying all important points without details, maintaining the author's view
- Summary: Presents the entire matter in a nutshell, emphasizing main arguments and conclusions
- Abstract: Shorter than a summary, highlighting the purpose, scope, and significance of a work
- Synopsis: Condensed version of an article, research paper, chapter, report, or book, highlighting essential features
- Paraphrasing: Reproduces the author's ideas in your own words, simplifying complex ideas
Effective Written Communication
- Introduction: Explanation of the topic and its complexity
- Importance: Significance of good communication skills
Writing Effectively
- Use subject lines to clearly convey the message's purpose
- Put the main point first for immediate clarity
- Know your audience to tailor the message accordingly
- Organize the message logically for ease of understanding
The Importance of Written Communication
- Writing is a key skill in today's world
- Provides a permanent record of work
- Can be learned and improved with practice
- Good writing involves correct grammar, punctuation, spelling, and clear, concise language.
Written Communication in Pharmacy
- Pharmacists write annual reports, assessments, project reports, letters, articles, proposals
- Good writing is essential in pharmacy practice for administration and drug information
- Evaluating writing skill development is important throughout pharmacy education
Studying That Suits You
Use AI to generate personalized quizzes and flashcards to suit your learning preferences.
Related Documents
Description
Explore the various forms of formal communication, particularly focusing on business reports. Understand the distinctions between informal and formal reports, including examples and their specific purposes within an organization. This quiz covers essential aspects of effective communication in a business context.
