Podcast
Questions and Answers
What should you assume about your reader when writing a report?
What should you assume about your reader when writing a report?
- The reader has prior knowledge of the topic
- The reader is an expert
- The reader is intelligent but uninformed (correct)
- The reader is uninterested
It is not important to define the exact purpose of your report before writing.
It is not important to define the exact purpose of your report before writing.
False (B)
What is one of the principles to follow at the beginning and end of every section of your report?
What is one of the principles to follow at the beginning and end of every section of your report?
Tell the reader what you're going to tell him, then tell him what you’ve told him.
Technical writing serves as a basis for making __________ decisions.
Technical writing serves as a basis for making __________ decisions.
Match the purposes of technical writing with their descriptions:
Match the purposes of technical writing with their descriptions:
Which principle emphasizes that every element in your report should serve a clear contribution to its overall purpose?
Which principle emphasizes that every element in your report should serve a clear contribution to its overall purpose?
What is the recommended approach at the beginning and end of every section in a report?
What is the recommended approach at the beginning and end of every section in a report?
Which of the following statements best aligns with using appropriate language in technical writing?
Which of the following statements best aligns with using appropriate language in technical writing?
What element should you focus on to enhance the visual appeal of your report?
What element should you focus on to enhance the visual appeal of your report?
Why is it important to assume your reader is intelligent but uninformed when writing a report?
Why is it important to assume your reader is intelligent but uninformed when writing a report?
Flashcards
Target Reader
Target Reader
Imagine a specific, intelligent reader who is uninformed about your topic. Write for them, assuming they need clear and concise explanations.
Report Purpose
Report Purpose
Define the exact aim of your report and ensure every part contributes to achieving that goal.
Clear Language
Clear Language
Use simple, concrete, and familiar words to communicate your ideas effectively. Avoid jargon and technical terms unless necessary.
Tell, Tell, Tell Principle
Tell, Tell, Tell Principle
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Technical writing purpose
Technical writing purpose
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Know Your Audience
Know Your Audience
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Define Your Purpose
Define Your Purpose
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Simple and Clear Language
Simple and Clear Language
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Tell-Tell-Tell Principle
Tell-Tell-Tell Principle
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Attractive Report
Attractive Report
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Study Notes
Five Principles of Good Technical Writing
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Know your reader: Assume the reader is intelligent but lacks specific knowledge. Tailor your writing to their level. Consider a real or imagined reader.
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Define a clear purpose: Establish the report's exact goal before writing. Ensure every element directly contributes to this purpose.
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Use clear language: Employ simple, concrete, and familiar vocabulary.
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Structure your writing: Summarize at the beginning and end of report sections. Tell the reader what you will discuss, and then what you discussed ("First you tell the reader what you’re going to tell him, then you tell him what you’ve told him”).
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Make it attractive: Present the report in a visually engaging way.
Purposes of Technical Writing
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Informational basis for decision-making: Supports managerial choices.
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Provision of necessary information: Delivers essential data.
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Instruction delivery: Provides guidelines and how-to instructions.
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Record of business transactions: Documents proposals.
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Procurement of business proposals: Aids in gaining proposals.
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Public relations: Enhances company image.
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Stockholder reporting: Provides updates to investors.
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Description
Explore the essential principles that guide effective technical writing. This quiz focuses on understanding your audience, defining purpose, using clear language, structuring content, and enhancing visual appeal. Test your knowledge and improve your writing skills.
