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Questions and Answers
What is the primary safety requirement for employees using Fire Rescue phones while driving?
What is the primary safety requirement for employees using Fire Rescue phones while driving?
- To keep the phone in hands-free mode, if available (correct)
- To only use personal phones while driving
- To pull over safely before making a call
- To switch the phone to silent mode
What must employees do if they receive personal calls on a Fire Rescue phone?
What must employees do if they receive personal calls on a Fire Rescue phone?
- They will be charged a flat fee for all personal calls
- They must reimburse Fire Rescue for each call (correct)
- They can ignore the calls
- They are allowed to keep the calls private
How should personal phones be managed during training sessions?
How should personal phones be managed during training sessions?
- They must be kept in the employee's vehicle
- They should be placed on the desk for accessibility
- They should be turned off or placed in vibrate mode (correct)
- They can be used freely during breaks
What is required for reimbursement of personal calls made on Fire Rescue phones?
What is required for reimbursement of personal calls made on Fire Rescue phones?
In relation to personal equipment, what is allowed for employees at work?
In relation to personal equipment, what is allowed for employees at work?
Who is responsible for reviewing and approving phone charges on the monthly statement?
Who is responsible for reviewing and approving phone charges on the monthly statement?
What information is employees encouraged to obtain regarding the reimbursement rate?
What information is employees encouraged to obtain regarding the reimbursement rate?
What is not allowed when using Fire Rescue phones during business needs?
What is not allowed when using Fire Rescue phones during business needs?
What is the primary condition under which employees may use personal phones?
What is the primary condition under which employees may use personal phones?
Which of the following actions is strictly prohibited while driving a Fire Rescue vehicle?
Which of the following actions is strictly prohibited while driving a Fire Rescue vehicle?
Who is authorized to use Fire Rescue phones and digital cameras during incidents?
Who is authorized to use Fire Rescue phones and digital cameras during incidents?
Which of the following best describes Fire Rescue's liability regarding personal phones?
Which of the following best describes Fire Rescue's liability regarding personal phones?
What is a recommended practice for employees regarding personal phone use during Fire Rescue duties?
What is a recommended practice for employees regarding personal phone use during Fire Rescue duties?
When are employees specifically reminded to minimize personal phone use?
When are employees specifically reminded to minimize personal phone use?
In what condition is the use of personal phones allowed while driving a Fire Rescue vehicle?
In what condition is the use of personal phones allowed while driving a Fire Rescue vehicle?
Which group of personnel has the highest level of authorization to use Fire Rescue phones?
Which group of personnel has the highest level of authorization to use Fire Rescue phones?
Which of the following is NOT a condition under which personnel may use personal and Fire Rescue phones and digital cameras?
Which of the following is NOT a condition under which personnel may use personal and Fire Rescue phones and digital cameras?
Who is responsible for future updates to the policy on phone and digital camera use?
Who is responsible for future updates to the policy on phone and digital camera use?
What does HIPAA stand for, and what is its relevance in this policy?
What does HIPAA stand for, and what is its relevance in this policy?
According to the policy, how should Fire Rescue personnel prioritize their phone use?
According to the policy, how should Fire Rescue personnel prioritize their phone use?
Which of the following best describes the primary purpose of the policy?
Which of the following best describes the primary purpose of the policy?
What is one potential consequence of failing to adhere to the phone and digital camera policy?
What is one potential consequence of failing to adhere to the phone and digital camera policy?
How should personnel treat the use of Fire Rescue provided phones?
How should personnel treat the use of Fire Rescue provided phones?
What is the role of the Fire Rescue Administrator concerning this policy?
What is the role of the Fire Rescue Administrator concerning this policy?
Study Notes
Phone Use Guidelines in Fire Rescue
- Employees must utilize "hands free" mode when driving Fire Rescue vehicles while using provided phones.
- Do not place personal safety at risk to meet business needs; prioritize safe driving.
- Use Fire Rescue phones to inform alternate destinations about transport, ensuring timely communication.
- Personal phones should be turned off or set to vibrate during training sessions to minimize distractions.
- Employees with Fire Rescue phones may leave training sessions to take important calls only.
Phone Charges and Reimbursements
- District Chief/Supervisor is responsible for reviewing and approving phone charges on monthly statements.
- Employees must reimburse Fire Rescue for personal calls made on Fire Rescue phones; payment is via a check to the Board of County Commissioners.
- Reimbursing employees should attach the check to the detailed billing invoice with personal calls highlighted.
- Follow County policy for reimbursement rates; details are available from the Fire Rescue fiscal section.
Personal Phone and Digital Camera Use
- Employees may bring personal devices for individual use, but must not disrupt Fire Rescue operations.
- Personal phone use should be minimal and must not interfere with duties, especially during emergency responses or training.
- Fire Rescue is not liable for personal phone loss or damage.
- Only authorized personnel, including District Chiefs and Captains, are permitted to use Fire Rescue phones and digital cameras during incidents.
Compliance and Policy Oversight
- The policy ensures personal device usage aligns with HIPAA regulations protecting patient privacy.
- Responsibility for policy updates lies with the Deputy Chief of Operations and the PPM Committee.
- Applies to all Fire Rescue personnel and reservists within Palm Beach County.
- The primary focus is to prevent personal phone and camera use from affecting work productivity and safety.
Policy Authority and Attachments
- Policy issued by the Fire Rescue Administrator and references the HIPAA regulations.
- Attachment A includes a Phone Log for monitoring phone usage.
- Effective date of the policy is June 28, 2022, following the issue date of May 31, 2022.
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Description
This quiz covers essential safety procedures for employees using Fire Rescue vehicles while operating cellular phones. Employees must understand the importance of using hands-free devices to prevent accidents and ensure their safety during transportation. Adherence to these guidelines is crucial for maintaining a safe work environment.
