Use Of Phone/Camera

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Questions and Answers

What is the primary safety requirement for employees using Fire Rescue phones while driving?

To keep the phone in hands-free mode, if available (correct)

To only use personal phones while driving

To pull over safely before making a call

To switch the phone to silent mode

What must employees do if they receive personal calls on a Fire Rescue phone?

They will be charged a flat fee for all personal calls

They must reimburse Fire Rescue for each call (correct)

They can ignore the calls

They are allowed to keep the calls private

How should personal phones be managed during training sessions?

They must be kept in the employee's vehicle

They should be placed on the desk for accessibility

They should be turned off or placed in vibrate mode (correct)

They can be used freely during breaks

What is required for reimbursement of personal calls made on Fire Rescue phones?

Documentation detailing each call and a check payable to Fire Rescue Signup and view all the answers

In relation to personal equipment, what is allowed for employees at work?

Personal phones and digital equipment are allowed but at the employee's own expense Signup and view all the answers

Who is responsible for reviewing and approving phone charges on the monthly statement?

The District Chief/Supervisor Signup and view all the answers

What information is employees encouraged to obtain regarding the reimbursement rate?

From the Fire Rescue fiscal section Signup and view all the answers

What is not allowed when using Fire Rescue phones during business needs?

Placing oneself at risk Signup and view all the answers

What is the primary condition under which employees may use personal phones?

Personal use must not interfere with Fire Rescue business Signup and view all the answers

Which of the following actions is strictly prohibited while driving a Fire Rescue vehicle?

Holding a personal phone to make calls Signup and view all the answers

Who is authorized to use Fire Rescue phones and digital cameras during incidents?

Only personnel with specific authorization Signup and view all the answers

Which of the following best describes Fire Rescue's liability regarding personal phones?

Fire Rescue is not liable for personal phone loss or destruction Signup and view all the answers

What is a recommended practice for employees regarding personal phone use during Fire Rescue duties?

Minimizing personal phone use to avoid interference Signup and view all the answers

When are employees specifically reminded to minimize personal phone use?

When performing Fire Rescue business tasks Signup and view all the answers

In what condition is the use of personal phones allowed while driving a Fire Rescue vehicle?

It is never allowed Signup and view all the answers

Which group of personnel has the highest level of authorization to use Fire Rescue phones?

District and Battalion Chiefs Signup and view all the answers

Which of the following is NOT a condition under which personnel may use personal and Fire Rescue phones and digital cameras?

It respects patient privacy Signup and view all the answers

Who is responsible for future updates to the policy on phone and digital camera use?

The Deputy Chief of Operations Signup and view all the answers

What does HIPAA stand for, and what is its relevance in this policy?

Health Insurance Portability and Accountability Act, ensuring patient privacy Signup and view all the answers

According to the policy, how should Fire Rescue personnel prioritize their phone use?

To conduct Fire Rescue business only Signup and view all the answers

Which of the following best describes the primary purpose of the policy?

To ensure personal use does not interfere with Fire Rescue business Signup and view all the answers

What is one potential consequence of failing to adhere to the phone and digital camera policy?

Legal action for breaches of patient confidentiality Signup and view all the answers

How should personnel treat the use of Fire Rescue provided phones?

Only for Fire Rescue work-related business Signup and view all the answers

What is the role of the Fire Rescue Administrator concerning this policy?

To oversee updates and manage accountability Signup and view all the answers

Study Notes

Phone Use Guidelines in Fire Rescue

Employees must utilize "hands free" mode when driving Fire Rescue vehicles while using provided phones.
Do not place personal safety at risk to meet business needs; prioritize safe driving.
Use Fire Rescue phones to inform alternate destinations about transport, ensuring timely communication.
Personal phones should be turned off or set to vibrate during training sessions to minimize distractions.
Employees with Fire Rescue phones may leave training sessions to take important calls only.

Phone Charges and Reimbursements

District Chief/Supervisor is responsible for reviewing and approving phone charges on monthly statements.
Employees must reimburse Fire Rescue for personal calls made on Fire Rescue phones; payment is via a check to the Board of County Commissioners.
Reimbursing employees should attach the check to the detailed billing invoice with personal calls highlighted.
Follow County policy for reimbursement rates; details are available from the Fire Rescue fiscal section.

Personal Phone and Digital Camera Use

Employees may bring personal devices for individual use, but must not disrupt Fire Rescue operations.
Personal phone use should be minimal and must not interfere with duties, especially during emergency responses or training.
Fire Rescue is not liable for personal phone loss or damage.
Only authorized personnel, including District Chiefs and Captains, are permitted to use Fire Rescue phones and digital cameras during incidents.

Compliance and Policy Oversight

The policy ensures personal device usage aligns with HIPAA regulations protecting patient privacy.
Responsibility for policy updates lies with the Deputy Chief of Operations and the PPM Committee.
Applies to all Fire Rescue personnel and reservists within Palm Beach County.
The primary focus is to prevent personal phone and camera use from affecting work productivity and safety.

Policy Authority and Attachments

Policy issued by the Fire Rescue Administrator and references the HIPAA regulations.
Attachment A includes a Phone Log for monitoring phone usage.
Effective date of the policy is June 28, 2022, following the issue date of May 31, 2022.

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Description

This quiz covers essential safety procedures for employees using Fire Rescue vehicles while operating cellular phones. Employees must understand the importance of using hands-free devices to prevent accidents and ensure their safety during transportation. Adherence to these guidelines is crucial for maintaining a safe work environment.