Excel Worksheet Navigation

Excel Basics

• The Name Box displays the address of the current selection or active cell.
• The Formula Bar displays information entered or being entered as you type in the current or active cell, and also allows editing of cell contents.

Cells

• A cell is the most basic part of an Excel document, holding a piece of data, and is an intersection of a column and row.

Navigation Buttons and Sheet Tabs

• Navigation buttons allow movement to another worksheet in an Excel workbook.
• Sheet tabs separate a workbook into specific worksheets, with a default of three worksheets (Sheet1, Sheet2, and Sheet3).
• A workbook must contain at least one worksheet.

Moving Around the Worksheet

• To move the cell pointer, click on a cell with the mouse, or use keyboard arrow keys (up, down, left, or right).
• Keyboard shortcuts for movement:
  • One cell up: up arrow key
  • One cell down: down arrow key or ENTER
  • One cell left: left arrow key
  • One cell right: right arrow key or TAB
  • Top of the worksheet (cell A1): CTRL+HOME
  • End of the worksheet (last cell containing data): CTRL+END
  • End of the row: CTRL+right arrow key
  • End of the column: CTRL+down arrow key
  • Any cell: CTRL + G to open the Go To dialog box

Scrolling Through the Worksheet

• The vertical scroll bar is used to move up or down the spreadsheet.
• The horizontal scroll bar is used to move left or right across the spreadsheet.
• PageUp and PageDown keys move the cursor up or down one screen at a time.
• Other scrolling keys: Home (moves to the first column on the current row) and Ctrl+Home (moves to the top left corner of the spreadsheet or cell A1).

Moving Between Worksheets

• To move between worksheets, click on the sheet tab (Sheet1, Sheet2, or Sheet3) that you want to display.
• To rename a worksheet, use one of the following methods:
  • In the CELLS group of the Home tab, choose FORMAT, and select RENAME SHEET
  • Double-click the sheet tab
  • Right-click the tab for the worksheet you want to rename and choose Rename from the shortcut menu

Create, Open, and Save Workbooks

• To create a new blank workbook:
  • Click the File tab
  • Select New
  • Select Blank workbook under Available Templates
  • Click Create
• To open an existing workbook:
  • Click the File tab
  • Select Open
  • Select your desired workbook, then click Open
• To save a worksheet, use one of the following methods:
  • Click the SAVE button in the Quick Access toolbar
  • Press F12 to open the Save As dialog box
  • Click FILE tab and from the menu, select SAVE or SAVE AS command

Enter, Edit, and Delete Data

• Entering text in a cell:
  • Select the cell in which data has to be entered
  • Type the text
  • Press ENTER key to finish your text entry
  • The text will be displayed in the active cell as well as in the Formula bar
• Data types that can be entered in a cell:
  • Numbers (whole numbers, decimals, and scientific notation)
  • Text

Learn to navigate and manage worksheets in Excel, including moving between sheets, renaming worksheets, and creating new workbooks.