Excel Inserting Cells and Splitting Screen

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Questions and Answers

What is the primary purpose of freezing rows and columns in a worksheet?

  • To create a backup of the worksheet data
  • To allow important information to remain visible while scrolling (correct)
  • To reduce the file size of the worksheet
  • To protect the worksheet from unauthorized changes

Which action should you take to freeze a single row in a worksheet?

  • Click on the column header cell to the right of the desired column
  • Click on the header cell for the row below the one you want to freeze (correct)
  • Click on the worksheet title in the top left corner
  • Click on the header cell of the row above the one you want to freeze

What command is typically used to freeze rows or columns in spreadsheet software?

  • Group
  • Delete
  • Freeze (correct)
  • Format

Which of the following is not covered in the instructions for freezing rows or columns?

<p>Freezing multiple rows (B)</p> Signup and view all the answers

Where should you click to freeze a column in a worksheet?

<p>The heading cell for the column to the left of the desired column (D)</p> Signup and view all the answers

What is the first step to insert a single blank row in a worksheet?

<p>Click a cell in the row immediately below where you want to insert the new row. (A)</p> Signup and view all the answers

Which action should you take to insert multiple blank rows?

<p>Select the same number of rows as the new rows you want to insert. (A)</p> Signup and view all the answers

What is the purpose of the 'Shift cells right' option in the Insert dialog box?

<p>To move the selected cells to the right. (A)</p> Signup and view all the answers

What should you do after selecting a range of cells to insert blank cells?

<p>Confirm the operation by clicking 'OK'. (B)</p> Signup and view all the answers

Which menu do you access to insert rows in a worksheet?

<p>The Insert menu. (D)</p> Signup and view all the answers

What does the X-axis represent in a chart?

<p>The horizontal axis for categories (A)</p> Signup and view all the answers

Which component of a chart helps identify the different data series?

<p>Legend (B)</p> Signup and view all the answers

What is the purpose of the chart title?

<p>To provide descriptive information about the chart (A)</p> Signup and view all the answers

What distinguishes an embedded chart from a chart sheet?

<p>An embedded chart is within a worksheet, while a chart sheet is standalone (D)</p> Signup and view all the answers

What are gridlines in a chart used for?

<p>To enhance visual clarity by creating reference lines (D)</p> Signup and view all the answers

What is the first step in the procedure for splitting the screen?

<p>Click into the cell that is immediately below the row you want to freeze and immediately to the right of the column you want to freeze. (C)</p> Signup and view all the answers

What happens after you click Command + Window → Freeze?

<p>You will see two lines appear on the screen indicating the frozen sections. (B)</p> Signup and view all the answers

What is the purpose of splitting the screen?

<p>To view multiple sections of a worksheet simultaneously. (D)</p> Signup and view all the answers

What does the horizontal line indicate after you split the screen?

<p>It separates what will remain visible from what will scroll off the screen. (D)</p> Signup and view all the answers

Why can't regular screen scrolling achieve the desired view of multiple sections simultaneously?

<p>Regular scrolling only allows horizontal movement without separating sections. (A)</p> Signup and view all the answers

What is a cell in an electronic spreadsheet?

<p>A unit formed by the intersection of a row and a column (D)</p> Signup and view all the answers

How is a cell referenced in a spreadsheet?

<p>By the combination of the column letter and row number (C)</p> Signup and view all the answers

What defines a range of cells?

<p>A rectangular area of cells specified by the first and last cell addresses (A)</p> Signup and view all the answers

What is a worksheet?

<p>A grid of cells made up of rows and columns (C)</p> Signup and view all the answers

What is the primary distinction between a worksheet and a workbook?

<p>A worksheet contains rows and columns, while a workbook is a file containing multiple worksheets (A)</p> Signup and view all the answers

Flashcards

Screen Splitting

Dividing the screen into independent parts to view different sections simultaneously.

Freezing a Row/Column

Holding a row or column in place while scrolling through the rest of the worksheet.

Freeze Point

The cell where the horizontal and vertical freeze lines appear on a worksheet.

Command + Window → Freeze

Keyboard shortcut to effectively freeze the worksheet.

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Multiple Worksheet Views

Viewing multiple regions of a worksheet simultaneously.

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Insert a single row

Click a cell below the desired row location, then choose "Rows" from the Insert menu.

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Insert multiple rows

Select desired number of rows below insertion point and choose "Rows" from the Insert menu.

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Insert blank columns

Select range of affected cells, click "Cells" in Insert menu, choose shift direction (right/down), and confirm.

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Shift cells right

Option to move existing data to the right when inserting a new column.

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Shift cells down

Option to move existing data downwards when inserting a new row.

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Freezing rows/columns

Keeping important top or side information visible while scrolling through a spreadsheet.

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Single row freeze

Keeping a particular top row visible while scrolling down in a spreadsheet.

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Single column freeze

Keeping a particular left-most column visible while scrolling across a spreadsheet.

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Freeze header information

Making header data visible across all parts of the spreadsheet, while scrolling.

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Spreadsheet layout

The structure displayed to the user in a spreadsheet software. It also contains the essential data arranged in a table format.

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What is a chart?

A visual representation of data using various graphical elements like bars, lines, or pie slices.

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X-axis (Category axis)

The horizontal axis in a chart, usually representing categories or groups of data.

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Y-axis (Value axis)

The vertical axis in a chart, usually representing numerical values or quantities.

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Embedded Chart

A chart that is placed directly inside a worksheet, within the same sheet as the data it represents.

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Chart Sheet

A separate sheet in an Excel workbook that is dedicated solely to displaying a chart, without any other data.

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Cell in a Spreadsheet

A single unit within a spreadsheet where you can enter data (numbers, text, formulas). It's formed by the intersection of a row and column. Example: cell F3 is at the intersection of row 3 and column F.

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Cell Reference

The unique address of a cell in a spreadsheet. It combines the column letter and row number. Example: F3 refers to the cell in column F and row 3.

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Range of Cells

A rectangular group of cells in a spreadsheet. It's defined by the first and last cell in the range. Example: F7:G14 means all cells from F7 down to G14.

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Worksheet vs Workbook

A worksheet is a single sheet within a spreadsheet program. It's like a page with rows and columns. A workbook is a file that contains multiple worksheets.

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What's a spreadsheet used for?

Spreadsheets are used to organize, calculate, and analyze data. You can perform calculations, track budgets, create charts, and much more.

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Study Notes

Inserting Cells (Rows/Columns)

  • To insert a single column, click a cell immediately to the right of where you want to insert the new column.
  • To insert multiple columns, select columns to insert the new column.
  • On the insert menu, click a cell.
  • Now insert dialog box pops up.
  • Click shift x to shift the selected rows or columns.
  • If you want to shift the selected cells down, click downwards.

Inserting Blank Rows

  • To insert a single row, click in the cell below, where you want to insert the new row.
  • To insert multiple rows, select the rows where you want to insert the new rows.
  • Select the same numbers of rows to insert.
  • On the Insert menu, click rows and do click.
  • This will insert the described number of rows.

Splitting of Screen

  • Sometimes you want to constantly view a section of the worksheet but at the same time, you need to navigate to other sections to simultaneously have a look at those two distinct parts of the worksheet.
  • This is not possible by using simple navigation.
  • To split your screen so that one and other sections can be separately viewed while in other screens, you can scroll to a far away part of the worksheet.

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