Excel Functions and Print Setup Quiz

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Questions and Answers

What is the first step to remove the print area in Excel?

Click the Print Area button

Click the File tab

Click the Page Layout tab (correct)

Click the Set Print Area option

What must you do to set the print area for specific cells in Excel?

Click on Print Area and then Set Print Area (correct)

Adjust the Page orientation

Click Clear Print Area

Change the scaling option to 80%

Which of the following steps is NOT part of removing the print area?

Click the Clear Print Area option

Click Print Area

Click the Page Layout tab

Select the cells to print (correct)

What is the correct formula to calculate Total Sales for specific cells?

Total Sales = January sales + February sales + March sales Signup and view all the answers

What adjustment must be made to the Page Layout before printing?

Adjust the scaling to 85% Signup and view all the answers

What function is used to determine the highest marks in a specified range?

MAX Signup and view all the answers

Which cell contains the formula to find the lowest marks in English?

B11 Signup and view all the answers

What is the correct formula to find the total number of students?

=COUNT(C3:C8) Signup and view all the answers

What step follows entering '=MIN(' for calculating the lowest marks?

Select cells C3 to C8 Signup and view all the answers

What is the primary purpose of the Page Setup Dialog box?

To modify print settings Signup and view all the answers

What must be done after entering a formula in a cell to see its result?

Press Enter Signup and view all the answers

Which of the following is NOT a function mentioned for analysis in the activity?

AVERAGE Signup and view all the answers

In which cell should the highest marks in French be calculated?

A12 Signup and view all the answers

What is the first step in modifying the page setup for printing?

Click the file tab. Signup and view all the answers

Which paper size should be selected when setting up the page for printing?

A4 Signup and view all the answers

After selecting the page orientation, what should be done next in the page setup process?

Choose an appropriate percentage to fit the worksheet. Signup and view all the answers

In the process of printing a worksheet, what must be done after clicking the print option?

Input the number of copies. Signup and view all the answers

What step is involved in printing only a part of the worksheet?

Open the Marks workbook. Signup and view all the answers

What feature allows you to see how your document will look before printing?

Print Preview Signup and view all the answers

What is the purpose of selecting an appropriate percentage when modifying page setup?

To ensure all data fits onto one page. Signup and view all the answers

What action is NOT part of the steps required to print a worksheet?

Activating spell check. Signup and view all the answers

What is the purpose of using the Sort & Filter tool in a spreadsheet?

To display only some data and find information. Signup and view all the answers

Which of the following steps would NOT be involved in filtering data based on gender?

Closing the spreadsheet application. Signup and view all the answers

How do you remove filters from a spreadsheet?

By selecting 'All' in Sort & Filter. Signup and view all the answers

What function would you use to find the lowest value in a range of numbers?

MIN Signup and view all the answers

When filtering to display girls only, which option should be selected after unchecking (Select All)?

Girl Signup and view all the answers

What will happen when you click OK after selecting 'Boy' in the Filter options?

Only boys will be displayed in the worksheet. Signup and view all the answers

What is the first action to start filtering data in a worksheet?

Select the cells containing your data. Signup and view all the answers

Which function would be used to count the number of entries in a dataset?

COUNT Signup and view all the answers

Study Notes

Spreadsheet: Using Advanced Features

Aim: To use advanced features of spreadsheet software.
Learning Objectives:
- Use auto-filter for selecting specific data.
- Use functions (maximum, minimum, count) to analyze data.
- Modify page setup.
- Print a worksheet.

Filtering Data

Activity 1: Filtering Data
- Step 1: Open an Excel spreadsheet.
- Step 2: Enter sample data (e.g., student names, genders, and marks in different subjects).
- Step 3: Select the relevant data range (e.g., names and marks).
- Step 4: Use the Sort & Filter tool on the Home ribbon.
- Step 5: Filter the data using the dropdown menu (e.g., filter by gender).
- Step 6:

Uncheck unwanted entries to show filtered result.

- **Step 7:** Click OK to see the filtered data.
- **Step 8:** Filter by selecting a single category(e.g., filter by gender to only show "boys"). A tick will appear.
- **Result:**

Data is displayed only with matching entries (e.g., only boys).

Removing Filters:
- Step 1: Go to the "Sort & Filter" tool in the Home ribbon.
- Step 2: Select the filter option from the menu.
- Step 3: Save the work.

MAX, MIN, and COUNT Functions

Activity 3
- Step 1: Open the spreadsheet file.
- Step 2: In a cell, enter a formula for highest and lowest marks(e.g., "Highest marks (English)").
- Step 3: In the adjacent cell, apply the maximum function (e.g. =MAX(C3:C8)).
- Step 4: Apply the minimum function (e.g., =MIN(C3:C8))
- Step 5: Close the brackets.
- Step 6: Press Enter to display results.
- Steps 7-11: Repeat the above process for other columns by selecting the desired range.
Steps 12-14: Follow steps 1 to 6 to find highest and lowest marks. Repeat for different subjects. Save the file.

Modifying Page Setup

Activity 5 (Method 1):
- Step 1: Open the spreadsheet.
- Step 2: Go to the Page Layout tab.
- Step 3: Click on the Page Setup arrow.
- Step 4: The Page Setup Dialog box opens.
- Step 5: Choose the Page Orientation (Portrait).
- Step 6: Select Printing Options.
- Step 7: Choose Paper Size (e.g., A4) to fit the whole worksheet in one page for printing.
- Step 8: Click OK.
Activity 6 (Method 2):
- Step 1: Open the spreadsheet.
- Step 2: Go to the File tab.
- Step 3: Click Print .
- Step 4: Open the Page Setup option.
- Step 5-8: Repeat steps for Page Setup from Method 1. Save final file.

Printing a Worksheet

Activity 7:
- Step 1: Open the spreadsheet.
- Step 2: Click the File tab.
- Step 3: Select Print.
- Step 4: Check the copies you want to print.
- Step 5: Click Print.

Printing Only Part of a Worksheet

Activity 8:
- Step 1: Open the spreadsheet file.
- Step 2: Select the cells to be printed.
- Step 3: On the Page Layout tab, use "Print Area" to select the range you want to print.
- Step 4: Click Set Print Area.
- Step 5: Click the File tab and select Print.
- Step 6: Your spreadsheet will be printed only with the range selected.

Removing Print Area

Activity 9:
- Step 1: Open the spreadsheet file.
- Step 2: Go to the "Page Layout" Tab.
  - Step 3: Click on "Print Area."
  - Step 4: Click "Clear Print Area."

Extra Challenge

Instructions:
- Open a blank spreadsheet
- Enter provided student data.
- Adjust column width (e.g., adjust the column width of the name column).
- Center-align the text.
- Calculate totals, averages, highest & lowest using spreadsheet formulas.
- Adjust page orientation/scaling (Landscape/85%).
- Set a print area(e.g., A1:E10).
- Save with the file name "Total Sales".
- Print the file.

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Description

Test your knowledge of essential Excel functions, formulas, and print setup procedures. This quiz covers everything from calculating total sales to managing print areas, ensuring you understand how to effectively utilize Excel for data analysis and presentation. Brush up on your skills with these practical questions!