Equipment Inventory Management
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Questions and Answers

What should be the first step when disposing of retired equipment?

  • Identify potential biohazards
  • Salvage any usable parts (correct)
  • Follow safety disposal procedures
  • Leave it in place until needed
  • What is a key benefit of maintaining equipment documents and records?

  • They facilitate thorough evaluation of problems (correct)
  • They reduce the need for training staff
  • They eliminate the need for equipment maintenance
  • They serve as a checklist for purchases
  • Which of the following is NOT typically included in an equipment maintenance document?

  • Instructions for routine maintenance
  • Step-by-step calibration directions
  • A list of incompatible equipment (correct)
  • Guide for troubleshooting
  • How should function checks and calibration be recorded in equipment maintenance?

    <p>They should be noted in the equipment maintenance document</p> Signup and view all the answers

    For major equipment, what type of information should be included in the logbook?

    <p>Specific instrument identification and performance details</p> Signup and view all the answers

    What frequency of performance should be included in the equipment maintenance document?

    <p>Frequency of routine maintenance actions</p> Signup and view all the answers

    When managing small, commonly used equipment like pipettes, what document is recommended?

    <p>A single equipment maintenance document for all such equipment</p> Signup and view all the answers

    What aspect of equipment maintenance documentation helps ensure accountability?

    <p>Documenting preventive maintenance activities and schedules</p> Signup and view all the answers

    What is one of the primary benefits of a good equipment management program in a laboratory?

    <p>Improves the technologist's confidence in the accuracy of testing results</p> Signup and view all the answers

    What consideration is essential when selecting new laboratory equipment?

    <p>Leasing versus purchasing options</p> Signup and view all the answers

    Which of the following is NOT typically included in an equipment management program?

    <p>Social media marketing strategies</p> Signup and view all the answers

    What is an important aspect of equipment maintenance in a laboratory?

    <p>Adhering to the recommended maintenance schedule</p> Signup and view all the answers

    Who is primarily responsible for overseeing equipment management systems in a laboratory?

    <p>The laboratory director</p> Signup and view all the answers

    What information must be documented in the equipment inventory log regarding the equipment's condition?

    <p>Functional, partially functional, or non-functional</p> Signup and view all the answers

    What should be done with old equipment that is being replaced?

    <p>Retire and properly dispose of it</p> Signup and view all the answers

    Which of the following is NOT required to be noted in the equipment inventory log?

    <p>Date of the last calibration</p> Signup and view all the answers

    Which option is a key component of the troubleshooting process for laboratory instruments?

    <p>Implementing a clear procedure for troubleshooting</p> Signup and view all the answers

    How can effective equipment management contribute to customer satisfaction in a laboratory setting?

    <p>By ensuring accurate and timely test results</p> Signup and view all the answers

    When conducting an inventory check, what should be the first step if an operator notices instrument drift?

    <p>Perform preventive maintenance procedures</p> Signup and view all the answers

    The specific inventory number for equipment is formatted as which of the following?

    <p>YY-number</p> Signup and view all the answers

    What should be done with non-repairable equipment according to the guidelines?

    <p>Retire it from service</p> Signup and view all the answers

    Which element is crucial for keeping the laboratory operational regarding spare parts?

    <p>Minimum stock levels of frequently used parts</p> Signup and view all the answers

    Which of the following is an important aspect to note when evaluating equipment for repair?

    <p>Evaluation of whether it can be repaired or not</p> Signup and view all the answers

    What role does the manufacturer's contact information play in equipment management?

    <p>Facilitating communication regarding equipment problems</p> Signup and view all the answers

    Study Notes

    Equipment Inventory Log

    • An equipment inventory log should record the following information for each piece of equipment:
      • Instrument type, make, model number, and serial number
      • Date of purchase, whether purchased new, used, or reconditioned
      • Manufacturer/vendor contact information
      • Presence or absence of documentation, spare parts, and maintenance contract
      • Warranty expiration date
      • Specific inventory number indicating the year of acquisition

    Equipment Inventory Process

    • An inventory process should be conducted if the laboratory does not have an existing inventory system for equipment.
    • Organize the inventory room-by-room, documenting the condition of each piece of equipment as functional, partially functional, or non-functional.
    • Non-functional equipment should be evaluated for repairability, with non-repairable equipment retired.
    • Repairable equipment should be scheduled for repair promptly.

    Spare Part Inventory

    • An inventory record should be kept for frequently used spare parts for each piece of equipment.
    • The record should include:
      • Part name and number
      • Average use of the part
      • Minimum quantity to keep on hand
      • Cost
      • Date the part is placed into storage and used

    Troubleshooting

    • Operators should be trained to troubleshoot equipment problems.
    • When an operator observes instrument drift, repeat preventive maintenance procedures as a first step in troubleshooting.

    Benefits of Equipment Management

    • Maintaining a high level of laboratory performance
    • Reducing variation in test results
    • Lowering repair costs
    • Lengthening instrument life
    • Reducing service interruptions due to breakdowns and failures
    • Increasing worker safety
    • Producing greater customer satisfaction

    Aspects of Equipment Management

    • Selection and Purchasing: Determine criteria for equipment selection, and whether to purchase or lease.
    • Installation: Understand installation requirements and who will install the new instrument.
    • Calibration and Performance Evaluation: Establish procedures for calibrating and validating equipment functionality.
    • Maintenance: Understand the manufacturer's recommended maintenance schedule and determine if additional preventive maintenance is necessary.
    • Troubleshooting: Develop clear troubleshooting procedures for each instrument.
    • Service and Repair: Determine the cost of service and repair and if it is readily available in the geographical area.
    • Retiring and Disposing: Determine methods for disposing of old equipment.

    Retiring Equipment

    • Old equipment should be disposed of in an appropriate manner.
    • Salvage usable parts if the equipment is being replaced with a similar one.
    • Follow safety disposal procedures, taking any potential biohazards into consideration.

    Equipment Maintenance Documentation

    • Establish policies and procedures for equipment maintenance.
    • Keep thorough equipment records.
    • Maintain a dedicated equipment maintenance document for each major piece of equipment.
    • Smaller equipment, such as centrifuges and pipettes, may be managed with a single document or manual.

    Equipment Maintenance Documentation Contents

    • Step-by-step instructions for routine maintenance, including frequency and record-keeping procedures.
    • Instructions for function checks, including frequency and record-keeping procedures.
    • Directions for calibrating the instrument.
    • Guidelines for troubleshooting.
    • Manufacturer's service and repair information.
    • List of specific items needed for use and maintenance, including spare parts.

    Equipment Logbook

    • Each piece of equipment should have a dedicated logbook documenting:
      • Preventive maintenance activities and schedule.
      • Function checks and calibration records.
      • Manufacturer maintenance information.
      • Information on any instrument problems, troubleshooting, and resolution.

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    Description

    This quiz covers essential practices for managing an equipment inventory log, including the details required for each piece of equipment. It also examines the inventory process and best practices for maintaining equipment condition, evaluating repairability, and handling spare parts. Test your knowledge on effective inventory management techniques.

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