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Questions and Answers
What should be the first step when disposing of retired equipment?
What is a key benefit of maintaining equipment documents and records?
Which of the following is NOT typically included in an equipment maintenance document?
How should function checks and calibration be recorded in equipment maintenance?
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For major equipment, what type of information should be included in the logbook?
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What frequency of performance should be included in the equipment maintenance document?
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When managing small, commonly used equipment like pipettes, what document is recommended?
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What aspect of equipment maintenance documentation helps ensure accountability?
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What is one of the primary benefits of a good equipment management program in a laboratory?
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What consideration is essential when selecting new laboratory equipment?
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Which of the following is NOT typically included in an equipment management program?
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What is an important aspect of equipment maintenance in a laboratory?
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Who is primarily responsible for overseeing equipment management systems in a laboratory?
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What information must be documented in the equipment inventory log regarding the equipment's condition?
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What should be done with old equipment that is being replaced?
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Which of the following is NOT required to be noted in the equipment inventory log?
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Which option is a key component of the troubleshooting process for laboratory instruments?
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How can effective equipment management contribute to customer satisfaction in a laboratory setting?
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When conducting an inventory check, what should be the first step if an operator notices instrument drift?
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The specific inventory number for equipment is formatted as which of the following?
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What should be done with non-repairable equipment according to the guidelines?
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Which element is crucial for keeping the laboratory operational regarding spare parts?
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Which of the following is an important aspect to note when evaluating equipment for repair?
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What role does the manufacturer's contact information play in equipment management?
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Study Notes
Equipment Inventory Log
- An equipment inventory log should record the following information for each piece of equipment:
- Instrument type, make, model number, and serial number
- Date of purchase, whether purchased new, used, or reconditioned
- Manufacturer/vendor contact information
- Presence or absence of documentation, spare parts, and maintenance contract
- Warranty expiration date
- Specific inventory number indicating the year of acquisition
Equipment Inventory Process
- An inventory process should be conducted if the laboratory does not have an existing inventory system for equipment.
- Organize the inventory room-by-room, documenting the condition of each piece of equipment as functional, partially functional, or non-functional.
- Non-functional equipment should be evaluated for repairability, with non-repairable equipment retired.
- Repairable equipment should be scheduled for repair promptly.
Spare Part Inventory
- An inventory record should be kept for frequently used spare parts for each piece of equipment.
- The record should include:
- Part name and number
- Average use of the part
- Minimum quantity to keep on hand
- Cost
- Date the part is placed into storage and used
Troubleshooting
- Operators should be trained to troubleshoot equipment problems.
- When an operator observes instrument drift, repeat preventive maintenance procedures as a first step in troubleshooting.
Benefits of Equipment Management
- Maintaining a high level of laboratory performance
- Reducing variation in test results
- Lowering repair costs
- Lengthening instrument life
- Reducing service interruptions due to breakdowns and failures
- Increasing worker safety
- Producing greater customer satisfaction
Aspects of Equipment Management
- Selection and Purchasing: Determine criteria for equipment selection, and whether to purchase or lease.
- Installation: Understand installation requirements and who will install the new instrument.
- Calibration and Performance Evaluation: Establish procedures for calibrating and validating equipment functionality.
- Maintenance: Understand the manufacturer's recommended maintenance schedule and determine if additional preventive maintenance is necessary.
- Troubleshooting: Develop clear troubleshooting procedures for each instrument.
- Service and Repair: Determine the cost of service and repair and if it is readily available in the geographical area.
- Retiring and Disposing: Determine methods for disposing of old equipment.
Retiring Equipment
- Old equipment should be disposed of in an appropriate manner.
- Salvage usable parts if the equipment is being replaced with a similar one.
- Follow safety disposal procedures, taking any potential biohazards into consideration.
Equipment Maintenance Documentation
- Establish policies and procedures for equipment maintenance.
- Keep thorough equipment records.
- Maintain a dedicated equipment maintenance document for each major piece of equipment.
- Smaller equipment, such as centrifuges and pipettes, may be managed with a single document or manual.
Equipment Maintenance Documentation Contents
- Step-by-step instructions for routine maintenance, including frequency and record-keeping procedures.
- Instructions for function checks, including frequency and record-keeping procedures.
- Directions for calibrating the instrument.
- Guidelines for troubleshooting.
- Manufacturer's service and repair information.
- List of specific items needed for use and maintenance, including spare parts.
Equipment Logbook
- Each piece of equipment should have a dedicated logbook documenting:
- Preventive maintenance activities and schedule.
- Function checks and calibration records.
- Manufacturer maintenance information.
- Information on any instrument problems, troubleshooting, and resolution.
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Description
This quiz covers essential practices for managing an equipment inventory log, including the details required for each piece of equipment. It also examines the inventory process and best practices for maintaining equipment condition, evaluating repairability, and handling spare parts. Test your knowledge on effective inventory management techniques.
