Chapt4 - Planning
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Questions and Answers

Which question helps identify activities that must precede a specific task?

  • Which activities will follow this task?
  • Which activities must be finished immediately before this activity can be started? (correct)
  • Which activities cannot begin until this activity is completed?
  • Which activities can be performed concurrently?

What is the primary focus of project management software like MS Project?

  • To manage human resources.
  • To assist in interactive project planning and control. (correct)
  • To perform system testing.
  • To create detailed flowcharts.

Which phase is NOT part of the Systems Development Life Cycle (SDLC)?

  • System implementation
  • System development
  • System analysis
  • Market research (correct)

What does the Systems Development Life Cycle (SDLC) primarily aid in?

<p>Problem-solving in system development projects (D)</p> Signup and view all the answers

What is the most common method used in project management software for creating network diagrams?

<p>Activity-on-Node (AON) (A)</p> Signup and view all the answers

What are the key characteristics that a project objective should possess?

<p>Clear, attainable, specific, and measurable (D)</p> Signup and view all the answers

What does the project scope document primarily define?

<p>The work that needs to be accomplished (A)</p> Signup and view all the answers

What is included in a well-defined project objective?

<p>Expected benefits and due date (D)</p> Signup and view all the answers

Which of the following best describes the expected life span of the bag designed in the project objective?

<p>At least 4 years (C)</p> Signup and view all the answers

What is the maximum budget allowed for the project as mentioned?

<p>$3000 (B)</p> Signup and view all the answers

What project management methodology is utilized in this scenario?

<p>Systems development life cycle (C)</p> Signup and view all the answers

Which item is NOT one of the specified elements the bag must carry according to the project objective?

<p>Coffee mug (A)</p> Signup and view all the answers

What step should the engineer take after defining the project objective?

<p>Submit the project objective for client approval (B)</p> Signup and view all the answers

What is a primary function of the Project Scope Document?

<p>To establish baseline and change control system. (B)</p> Signup and view all the answers

Which element is NOT typically included in a Project Scope Document?

<p>Team meeting notes (D)</p> Signup and view all the answers

What does a Work Breakdown Structure (WBS) represent?

<p>A hierarchical tree of project tasks. (A)</p> Signup and view all the answers

How does the Responsibility Matrix indicate an individual's role in a project?

<p>Using letters such as 'X', 'P', and 'S'. (C)</p> Signup and view all the answers

Which technique is NOT a method for developing a network plan?

<p>Gantt Chart Method (D)</p> Signup and view all the answers

What is the primary goal of quality planning in projects?

<p>To assure quality as the project progresses. (B)</p> Signup and view all the answers

What does a Gantt Chart primarily display?

<p>Graphical representation of project activities over time. (A)</p> Signup and view all the answers

What is the main purpose of establishing a change control system?

<p>To prevent scope creep. (D)</p> Signup and view all the answers

What is the primary purpose of using dummy activities in Activity on the Arrow (AOA)?

<p>To assist in the unique identification of activities (A)</p> Signup and view all the answers

Which format does not require dummy activities?

<p>Activity in the Box (AIB) (D)</p> Signup and view all the answers

What does the tail of the arrow represent in Activity on the Arrow (AOA)?

<p>The start of the activity (D)</p> Signup and view all the answers

Which statement about loops in project management is true?

<p>Loops are not allowed as they create perpetual paths of activities. (D)</p> Signup and view all the answers

In the Activity in the Box (AIB) format, how are activities represented?

<p>By boxes containing activity descriptions (C)</p> Signup and view all the answers

What represents the finish of activities entering an event in Activity on the Arrow (AOA)?

<p>A circle called an event (A)</p> Signup and view all the answers

What does the activity description in Activity on the Arrow (AOA) indicate?

<p>The task being performed (C)</p> Signup and view all the answers

Which of the following statements about concurrent activities is true?

<p>Concurrent activities may execute at the same time. (A)</p> Signup and view all the answers

Flashcards

Project Objective

A clear, attainable, specific, and measurable goal of a project.

Project Scope Document

A document that outlines the work necessary to complete a project, including deliverables and timelines.

Importance of Planning for Quality

Ensures that project deliverables meet defined quality standards and satisfies stakeholders.

Work Breakdown Structure (WBS)

A visual representation that breaks down a project into smaller, manageable components or tasks.

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Assigning Responsibility

Designating specific individuals or teams to complete each component of a project.

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Network Diagram

A graphic representation that shows the sequence of tasks in a project and their dependencies.

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Systems Development Life Cycle (SDLC)

A project management methodology used for planning, creating, testing, and deploying information systems.

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Stakeholders

Individuals or groups who have an interest in the project's outcome; they influence or are influenced by it.

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Network Diagram Preparation

The process of determining relationships and dependencies between various project activities.

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Critical Path

The sequence of stages determining the minimum time needed for an operation.

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Information System (IS)

A computer-based system that processes data and outputs useful information.

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MS Project

A popular project management software used to plan and control projects.

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Responsibility Matrix

A table showing who is responsible for various work items, designating primary and secondary responsibilities.

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Change Control System

A process to manage changes in the project scope to prevent scope creep.

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Gantt Chart

A visual representation of a project schedule, showing activities against a timeline.

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Quality Plan

A plan detailing how quality assurance will be maintained throughout the project.

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Program Evaluation and Review Technique (PERT)

A project management tool used for analyzing and representing the tasks involved in completing a project.

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Critical Path Method (CPM)

A project management technique for scheduling project activities to determine the longest path of planned tasks.

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Interrelationships of Activities

How activities in a project affect one another when scheduled.

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Activity in the Box (AIB)

A diagram format where activities are represented by boxes.

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Activity on the Arrow (AOA)

A diagram format where activities are shown as arrows.

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Precedential Relationship

The dependency between activities determining their order.

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Dummy Activities

Zero-time activities used in AOA to clarify relationships.

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Events in AOA

Circles connecting activities in AOA, marking starts and finishes.

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Loops

Paths that repeat infinitely, not allowed in project planning.

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Laddering

A technique used for repetitive sets of project activities.

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Study Notes

ENMF 527 - Planning, Performing, and Controlling the Project

  • Learning Objectives: Clearly define project objectives, prepare project scope documents, understand quality planning, create work breakdown structures, assign responsibilities, define specific activities, create network diagrams, utilize systems development life cycle methodology for information systems projects.

Establishing Project Objectives

  • Purpose: Establishes what needs to be accomplished.
  • Format: Often stated in project charters or requests for proposals.
  • Criteria: Objectives must be clear, attainable, specific, and measurable.
  • Components: Expected benefits, primary project end product or deliverables, due date, and budget.

Defining Project Scope

  • Definition: Defines what needs to be done.
  • Content: Includes items from project charters, RFPs, and proposals.
  • Stakeholders: Establishes agreement regarding scope with stakeholders.
  • Scope Documents: Commonly include customer requirements, statements of work, deliverables, acceptance criteria, work breakdown structure, and baseline establishment.

Plan for Quality

  • Methodology: Complete work according to specifications and standards, ensure quality planning throughout the project.
  • Procedures: Include references for specifications and standards, written procedures for quality tools and techniques.
  • Monitoring: Regularly monitor work for quality during project development, minimizing rework.

Work Breakdown Structure (WBS)

  • Purpose: Defines project activities.
  • Structure: A hierarchical tree of tasks to be accomplished.
  • Components: Work items (small pieces), work packages (lowest-level items), comprehensive list of all activities needed to complete the project.

Responsibility Matrix

  • Purpose: Displays who is responsible for each task.
  • Methods: Use "X" to indicate responsibility, "P" for primary, "S" for secondary responsibility.

Developing the Network Plan & Network Diagrams

  • Activities: Activities are defined pieces of work that require time commitment.
  • Network Diagram: Activities graphically portrayed in a network diagram.
  • Methods: Program Evaluation and Review Technique (PERT), Critical Path Method (CPM), Precedence Diagramming Method (PDM).

Gantt Charts

  • Purpose: Popular visual representations of project tasks, aiding in project management.
  • Characteristics: Activities listed vertically, time scale horizontally; lacks representation of interdependencies between activities.

Activity on the Arrow (AOA)

  • Representation: Activities illustrated as arrows, linking events (start/end points of activities).
  • Event Description: Descriptions of beginnings and endings of activities are noted above the arrows.
  • Dummy Activities: Use dummy activities to represent tasks that are not part of the actual work but required for proper sequence.

Activity in the Box (AIB)

  • Graphical Representation: Activities portrayed by boxes, with descriptions within.
  • Numbering: Each box/activity is uniquely numbered.
  • Relationships: Activities are indicated using arrows to demonstrate dependence or concurrency.

Information System

  • Definition: Computer-based systems that receive, process, and output data.
  • SDLC (Systems Development Life Cycle): A series of stages to develop successful information systems.
  • Stages/Steps: Problem definition, system analysis, system design, system development, system testing, and system implementation.

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ENMF 527 Planning, Performing, and Controlling the Project PDF

Description

Test your knowledge on project planning, performing, and controlling with the ENMF 527 quiz. This quiz covers essential aspects like defining project objectives, preparing scope documents, and understanding quality planning. Ensure you are well-versed in creating work breakdown structures and utilizing methodologies for successful project management.

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