Scheduled Leave Procedures

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Questions and Answers

What is the time frame within which an employee must notify the Military Coordinator after completing military service of 31 to 180 days?

No later than 45 days

No later than 10 days

No later than 30 days

No later than 14 days (correct)

If an employee is deployed for military service for 181 days or more, what is the maximum time allowed for notification to the Military Coordinator after service completion?

90 days (correct)

30 days

120 days

60 days

What document must an employee submit upon notifying the Military Coordinator of their return from military leave?

An updated resume

A written apology for absence

A personal leave application

A signed copy of the completion of training orders or a DD-214 (correct)

When must an employee who has been absent for more than 30 calendar days complete a Return-to-Work Drug Test?

Prior to performing duties involving a safety impact position Signup and view all the answers

What must an employee returning from an indefinite military leave of absence do before completing paperwork with the Military Coordinator?

Schedule a meeting with the Military Coordinator Signup and view all the answers

What is required of classified employees who have been absent from their field assignment for 180 days or longer?

Complete the Re-Orientation Program (ROP) Signup and view all the answers

To utilize Personal Leave, what must employees do?

Request and receive authorization from their District Chief Signup and view all the answers

What happens if the 14th day for notification falls on a day when the office is not open?

The deadline extends to the next business day Signup and view all the answers

What must an employee do immediately after being released from court when involved in city business?

Request an official validated court slip from the court clerk. Signup and view all the answers

Under which circumstances is an employee automatically placed on city business (code CBUS)?

When they are called to offer testimony due to their official duties. Signup and view all the answers

Which of the following situations does NOT qualify for city business compensation?

Participating in jury duty for a personal matter. Signup and view all the answers

Which of the following is true regarding employee compensation for court-related duties?

Employees subpoenaed outside of work schedule may receive overtime. Signup and view all the answers

What happens if an employee is subpoenaed due to outside employment?

The employee will not be entitled to any city business compensation. Signup and view all the answers

In the event of a Step III Grievance hearing, what must occur for an employee to be granted city business?

The Fire Chief must approve the request. Signup and view all the answers

Which holiday is NOT included in the traditional holidays observed by the City of Houston?

Independence Day Signup and view all the answers

What is the maximum time an employee is compensated for after being released from court?

Thirty minutes travel time. Signup and view all the answers

What happens to unused Personal Leave at the end of the benefit year?

It is forfeited without compensation. Signup and view all the answers

How are employees notified about training due to a job promotion?

Via Memorandum or personnel transfer. Signup and view all the answers

What code is used by District Chiefs when an employee is relieved prior to their regularly scheduled shift?

TRNG Signup and view all the answers

What must happen to the vacation days of an employee transferred for training?

They must be removed or moved for the training duration. Signup and view all the answers

Which employees must refer to I-47 Classified Training for Re-Orientation Program requirements?

Classified employees out of field assignments for 180 days or longer. Signup and view all the answers

What should an employee do if they owe time to balance their time calculation?

They must notify the District Chief of their request to utilize benefit time. Signup and view all the answers

Who is responsible for vacation approval for Shift Commanders?

Executive Assistant Chief of Emergency Response Signup and view all the answers

What should be included in the memorandum about scheduled short duration training?

Reporting instructions and a detailed work schedule. Signup and view all the answers

What is the definition of Jury Duty Leave?

Paid leave granted to employees summoned to serve as a juror. Signup and view all the answers

What is the timeframe for the Military Benefit Year?

October 1st to September 30th of the following year. Signup and view all the answers

Who is designated as a Military Coordinator?

An HR employee assisting with Military or Urban Search and Rescue Leave paperwork. Signup and view all the answers

What characterizes Wellness Leave?

Up to eight hours for preventive health care appointments. Signup and view all the answers

What is the criterion for granting Personal Leave?

Granted based on sick leave usage during the previous benefit year. Signup and view all the answers

Which statement accurately describes Vacation Leave?

It allows for time off with pay but requires prior approval. Signup and view all the answers

What defines a Veteran in this context?

An individual who served in a military capacity and was honorably discharged. Signup and view all the answers

Which employees are affected by this policy?

All full-time employees in the classified or unclassified service of the Houston Fire Department. Signup and view all the answers

How many hours are accrued for an employee with 19 years of service on a bi-weekly basis?

5.85 Signup and view all the answers

What is the vacation day value for classified employees with a 46.7-hour workweek when taking an eight-hour vacation day?

Twelve hours off Signup and view all the answers

What is the total vacation leave accrued bi-weekly for non-classified employees?

0.84 days Signup and view all the answers

For classified employees assigned to a 42-hour workweek at OEC, how many hours are deducted for using a 10.5-hour vacation day?

Twelve hours Signup and view all the answers

What happens to the vacation leave for periods other than a full working day?

It is calculated hourly Signup and view all the answers

What must an employee transferring into a district submit before leaving their previous work assignment?

A copy of the approved scheduled vacation days Signup and view all the answers

How will 'transferred in' vacations be treated in the new district's vacation policy?

They will become part of the new district’s maximum allotted number of vacations Signup and view all the answers

What should be indicated in the Remarks section of the Daily Work Sheet if a transferred in vacation exceeds the district’s maximum?

Explained and indicated as 'transferred in' Signup and view all the answers

Which employees are not permitted to schedule vacation during their probationary period?

Probationary Firefighters and Firefighter Trainees Signup and view all the answers

What condition is NOT required for a probationary employee to receive vacation in lieu of sick leave?

The employee has a supervisor's recommendation Signup and view all the answers

What happens if an incoming employee's debit day changes while transferring to the same shift?

Only the debit day needs to be adjusted Signup and view all the answers

How may the receiving District Chief handle vacation requests if they are not previously scheduled?

Forward the vacation request via e-mail to the Staffing Office Chief Signup and view all the answers

What is the maximum duration of employment required before a probationary employee can request vacation in lieu of sick leave?

Six months Signup and view all the answers

Study Notes

Houston Fire Department - Scheduled Leaves and Absences

This document outlines guidelines for scheduled leaves and absences for Houston Fire Department employees.
It ensures compliance with federal, state, and local laws regarding military and urban search and rescue leave.
It provides general information and guidelines for employee vacation schedules.

Objectives

Define and categorize various types of scheduled leaves and absences, including court-related absences, holiday leave, unpaid leave of absence, military leave, personal leave, training, vacation, voting, and wellness.
Establish guidelines for employees receiving military or urban search and rescue orders.
Establish a consistent procedure for scheduling accrued vacations.

Definitions

Assigned Shift/Workday: The normal time period or shift schedule assigned to an employee for performing their duties.
Benefit Year: A 12-month period beginning September 1st and ending August 31st.
Calendar Year: A period beginning January 1st and ending December 31st of each year.
City Business: Job responsibilities requiring an employee to be excused from regular duties to perform city-related tasks.
Court-Related Absences: Leave for appearances in legal proceedings (not jury duty).
Employee: All individuals engaged in department duties, including full-time, part-time, temporary, or permanent employees.
Fiscal Year: The period from July 1st to June 30th of the following year.
Floating Holiday: A paid holiday that must be taken in a single day within the same calendar year it's granted. If not used, it's forfeited.
Form 48: A Houston Fire Department form used for verifying health care provider verification for employee illness, injuries or wellness appointments.
Guaranteed Holiday: A predetermined number of accrued holidays that can be used each fiscal year.
Health Care Provider: A doctor authorized to practice medicine or surgery in the state or another person determined to provide health care services, with scope defined.
Holiday: Paid days off with pay associated with commonly recognized holidays.
Jury Duty Leave: Paid leave for being summoned to jury duty.
Military Benefit Year: The period from October 1st to September 30th of the following year.
Military Coordinator: Staff member assisting employees with military or urban search and rescue leave paperwork, deployment, etc.
Military/USAR Leave: Temporary or indefinite leave granted to employees for military service.
Personal Leave: Paid time off with specific parameters for using accrued sick leave time.
Vacation Leave: Accrued time off granted with proper approval.
Veteran: Person who served in the US military, naval, or air force and was released or discharged other than dishonorably.
Wellness Leave: Leave for health screenings, examinations, and preventive health care appointments.

Responsibilities

Specific details on district chief and supervisor responsibilities.

Guidelines

Detailed procedures for court-related absences (specifically, employee and supervisor responsibilities).
Procedures for employees called upon for outside jury duty or City-related business.
Procedures for employees responding to subpoenas, summons, or legal related events.
Procedures for scheduling holidays, including exceptions for employees whose work schedules start or end on a holiday.
Processes for employees on temporary or indefinite military leave.
Details on personal leave, training, and vacation use.
Information on voting
Information on procedures for wellness leave
Information on the procedure for processing leave, vacation and specific requirements associated with various types of leave.

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Description

This quiz covers the essential procedures and timeframes employees must follow when returning from military leave. Topics include notification deadlines, documentation requirements, and drug testing protocols. Ensure you understand the processes to facilitate a smooth transition back to work.