Podcast
Questions and Answers
What is the advantage of using email when compared to a telephone conversation?
What is the advantage of using email when compared to a telephone conversation?
What role has email taken over according to the text?
What role has email taken over according to the text?
Why is sending an email cost-effective compared to other means of communication?
Why is sending an email cost-effective compared to other means of communication?
What is a benefit of using email in terms of message composition?
What is a benefit of using email in terms of message composition?
Signup and view all the answers
How does email contribute to address book management?
How does email contribute to address book management?
Signup and view all the answers
What is a unique feature of email regarding file sharing?
What is a unique feature of email regarding file sharing?
Signup and view all the answers
How does email responsiveness differ from other means of communication?
How does email responsiveness differ from other means of communication?
Signup and view all the answers
What makes email a convenient method of communication according to the text?
What makes email a convenient method of communication according to the text?
Signup and view all the answers
What problem does email solve in terms of document transmission?
What problem does email solve in terms of document transmission?
Signup and view all the answers
What aspect of email makes it stand out as a preferred communication method?
What aspect of email makes it stand out as a preferred communication method?
Signup and view all the answers
Study Notes
Email Etiquette and Management
- Email signatures should include contact information, title, organization, and address, and be aware that all emails are potentially discoverable.
- Email should not violate common decency laws, and attachments should not be opened unless expected.
- Email should not be used to avoid face-to-face communication.
Email Recommendations
- Create email filters and rules to avoid spam and unwanted emails.
- Never respond to spam emails.
- Organize email folders and alerts to manage emails efficiently.
- Try to respond to emails within 24 hours.
Teleconferencing and Decision Making Tools
- Use teleconferencing tools to facilitate decision making and collaboration.
- Use idea boards to unleash ideas and think creatively.
- Dedicate a space for inspirational quotes and mantras.
Email Disclaimers
- Email disclaimers are used to protect companies from unwanted and costly lawsuits.
- Disclaimers should be included in outgoing emails to form a distinct section.
- Examples of disclaimers include confidentiality notices and warnings.
Email Etiquette
- Always include a short and pertinent subject line.
- When replying to an email, include relevant information from the prior message.
- Emails should be short and to the point, but not too short.
Managing Email Accounts
- Be familiar with employer's policy on the use of official email.
- Use employer email only for official business.
- Use several email accounts for different purposes, such as official, school, and personal activities.
Sending Email
- Always check email for spelling, punctuation, and grammar before sending.
- Verify the recipient's email address to ensure accuracy.
Advantages of Using Email
- Email gives an opportunity to compose thoughts, use appropriate language, and revise before sending.
- Email is cost-effective and user-friendly compared to other means of communication.
- Email offers flexibility and convenience, allowing users to send emails at any time.
- Email allows for quick and easy sending of electronic files to multiple contacts simultaneously.
Studying That Suits You
Use AI to generate personalized quizzes and flashcards to suit your learning preferences.
Description
Test your knowledge on email etiquette and best practices with this quiz! Learn about appropriate ways to use email, how to manage your inbox effectively, and how to avoid common pitfalls. This quiz covers important recommendations for composing and responding to emails.