Email Basics

Questions and Answers

What is the method of sending and receiving digital messages over the Internet?

Social Media

Email (correct)

Instant Messaging

Video Conferencing

Ray Tomlinson sent the first email in 1981.

False

What is an email account?

A digital mailbox that enables individuals to send, receive, and manage email messages.

An email address consists of two parts, which are the ____________________ and the email provider's domain, separated by '@'.

username Signup and view all the answers

Match the following email components with their descriptions:

Username = The name you define or create for yourself. Email Provider = The website that hosts your mail. Domain = The part of the email address after the '@' symbol. Password = Used to secure your email account. Signup and view all the answers

What is the purpose of a password in an email account?

To secure your email account Signup and view all the answers

You can send an email without creating an email account.

False Signup and view all the answers

Why is it important to use a strong password for your email account?

To prevent unauthorized access and protect your personal information. Signup and view all the answers

Which of the following is considered a weak password?

123456 Signup and view all the answers

It is safe to share your email password with close friends.

False Signup and view all the answers

What should you do to protect your online accounts?

Create a unique and secure password. Signup and view all the answers

The most common password in 2020 was __________.

123456 Signup and view all the answers

Match the words with their definitions:

Inbox = Contains all received emails Password = Your digital lock for online accounts Sender = The person who sent the email Subject = The main topic of an email Signup and view all the answers

What do you see in your email Inbox?

Details of received emails including sender, date, and subject Signup and view all the answers

Which of the following is a precaution when using video conferencing?

Only video chat with people you know Signup and view all the answers

The use of video conferencing apps decreased during the Covid-19 pandemic.

False Signup and view all the answers

Name one popular video conferencing app?

Zoom Signup and view all the answers

To send an email, you first need to create an __________.

email account Signup and view all the answers

Match the following video conferencing applications with their features:

Zoom = Widely used for online meetings Google Meet = Integrated with Google services Microsoft Teams = Focus on collaboration and communication in workplaces Skype = Long-standing platform for video calls Signup and view all the answers

What is an essential skill when managing your email inbox?

Organizing emails into folders Signup and view all the answers

Social media allows users to share ideas and form communities.

True Signup and view all the answers

What should you avoid doing when sending an email?

Using a weak password or sharing personal information Signup and view all the answers

Which part of an email allows you to write your message?

Message body Signup and view all the answers

It is safe to share your email password with close friends.

False Signup and view all the answers

What is the purpose of the 'Forward' button in an email?

To send a received email to someone else. Signup and view all the answers

The first free email service, 'Hotmail', was developed in ______ by Sabeer Bhatia and Jack Smith.

1996 Signup and view all the answers

Match the email components with their descriptions:

Subject line = A brief summary of the email's content To: field = The recipient's email address Cc: field = Additional recipients who receive a copy of the email Bcc: field = Hidden recipients who receive a copy of the email but their address is not visible to other recipients Signup and view all the answers

Which of the following is NOT a good practice for email etiquette?

Using all caps to emphasize your message Signup and view all the answers

A strong email password should be easy to remember.

False Signup and view all the answers

What is an email address?

A unique online address used to send and receive emails. Signup and view all the answers

What is the purpose of a password in an email account?

To access your online account securely Signup and view all the answers

It is recommended to share your email password with close friends.

False Signup and view all the answers

What should you consider when creating a username for an email address?

The purpose of the email id. Signup and view all the answers

A strong password should consist of ____________________ letters, numbers, symbols, etc.

uppercase and lowercase Signup and view all the answers

Match the following email components with their descriptions:

Username = The name you choose for your email address Domain Name = The email provider's address, such as gmail.com Signup and view all the answers

You can create an email account for a child below 13 years old without adult supervision.

False Signup and view all the answers

What is important to avoid when creating a password for your email account?

Sharing it with anyone. Signup and view all the answers

Why is it important to use a strong password for your email account?

To keep your online account secure Signup and view all the answers

You can attach a file to the email message by clicking the Send button.

False Signup and view all the answers

What is the purpose of the CC or Carbon Copy feature in an email?

To mark a copy to other mail recipients Signup and view all the answers

When composing an email, you can format the text using various tools, and also attach a file by clicking the __________ symbol next to the Send button.

attachment Signup and view all the answers

What is the main benefit of using a strong password for your email account?

To protect your online accounts from unauthorized access Signup and view all the answers

Match the following email components with their descriptions:

Subject: = A brief description of the email To: = The recipient's email address CC: = Mark a copy to other mail recipients Signup and view all the answers

It is safe to share your email password with close friends or family members.

False Signup and view all the answers

What should you do to protect your email account from unauthorized access?

Use a strong and unique password Signup and view all the answers

When sending an email, you should avoid using __________ language to maintain email etiquette.

inappropriate Signup and view all the answers

Which of the following is considered a strong password?

p@ssw0rd!Secur3 Signup and view all the answers

Sharing your email password with close friends is safe.

False Signup and view all the answers

What is the most common password used in 2020?

'123456' Signup and view all the answers

The ______ shows details of all the emails you have received.

Inbox Signup and view all the answers

It is safe to share your email password with close friends or family members.

False Signup and view all the answers

What is the main benefit of using a strong password for your email account?

A strong password protects your email account from unauthorized access and keeps your personal information safe. Signup and view all the answers

Match the following email components with their descriptions:

Inbox = Displays received emails Compose = Creates a new email Search = Finds specific emails Primary = A folder to organize emails Promotions = A folder to organize marketing emails Social = A folder to organize social media notifications Signup and view all the answers

When composing an email, you can format the text using various tools, and also attach a file by clicking the __________ symbol next to the Send button.

paperclip Signup and view all the answers

Which of the following is NOT a good practice for email etiquette?

Using all caps to emphasize points Signup and view all the answers

A strong email password should be easy to remember.

False Signup and view all the answers

Which of the following is NOT a good practice for email etiquette?

Using all caps in your subject line Signup and view all the answers

What is the main benefit of using a strong password for your email account?

Protecting your personal information and online accounts from unauthorized access. Signup and view all the answers

Match the following email components with their descriptions:

Subject line = A brief summary of the email's content Body = The main content of the email Attachments = Files added to the email Signature = Your name and contact information at the end of the email Signup and view all the answers

What should you consider when creating a username for an email address?

When choosing a username, it's best to keep it professional and avoid using personal information that could be easily guessed. Signup and view all the answers

A strong password should consist of __________ letters, numbers, symbols, etc.

a combination of Signup and view all the answers

Which of the following is a precaution when using video conferencing?

Joining calls from a secure location Signup and view all the answers

What should be avoided during video conferencing to ensure safety?

Chatting with strangers Signup and view all the answers

It is safe to use the same password across different online accounts.

False Signup and view all the answers

Name one popular video conferencing application.

Zoom Signup and view all the answers

To send an email, you must first create an __________.

email account Signup and view all the answers

Match the following email components with their descriptions:

Subject = The main topic of your email To = The email recipient's address CC = A copy of the email sent to additional recipients BCC = Recipients who receive the email without others knowing Signup and view all the answers

What is an important practice to maintain email etiquette?

Avoiding excessive emojis Signup and view all the answers

All email applications provide the same features and functionalities.

False Signup and view all the answers

What should you do if you receive an unsolicited email from a stranger?

Delete it Signup and view all the answers

Email accounts for children under 13 years old should be created under adult supervision.

True Signup and view all the answers

Which of the following is NOT a recommended characteristic of a strong password?

Using a common word or phrase Signup and view all the answers

It is safe to share your email password with close friends.

False Signup and view all the answers

Match the following email components with their descriptions:

Username = The unique identifier before the '@' symbol in an email address Domain name = The email provider's website, like gmail.com or yahoo.com Password = A secret code used to access your email account Signup and view all the answers

What is one important factor to consider when creating a username for your email address?

Choose a username that is not too personal or revealing, as it could be used to identify you online. Signup and view all the answers

To access your online accounts, like email or social media, you need a secret code called a ______.

password Signup and view all the answers

Which of the following is a good practice for email etiquette?

Keeping your email concise and to the point Signup and view all the answers

What is one strategy for managing your email inbox effectively?

Create folders or labels to organize emails into different categories, making it easier to find specific messages. Signup and view all the answers

Which of the following is a good practice for creating a strong password?

Combining letters, numbers, and symbols Signup and view all the answers

It is advisable to share your email password with close friends to help them access your account.

False Signup and view all the answers

What should you avoid when composing an email to maintain etiquette?

Using slang or informal language Signup and view all the answers

A strong password should consist of __________ letters, numbers, and symbols.

varied Signup and view all the answers

Match the email components with their functions:

Subject Line = Indicates the topic of the email CC = Sends copies to additional recipients Attachments = Includes files or documents with the email Body = Contains the main message of the email Signup and view all the answers

What is an essential skill for managing your email inbox effectively?

Regularly organizing and prioritizing emails Signup and view all the answers

It is safe to create an email account for a child below 13 years without adult supervision.

False Signup and view all the answers

What is the purpose of the 'BCC' feature in an email?

To send a copy to recipients without others knowing Signup and view all the answers

Study Notes

Internet Communication Tools

E-mail

E-mail stands for 'electronic mail', enabling the sending and receiving of digital messages.
Requires an e-mail account, which functions as a digital mailbox for managing messages.
The first e-mail was sent by Ray Tomlinson in 1971, using the '@' symbol to separate usernames from domain names.
E-mail addresses consist of a username and domain (e.g., Gmail, Yahoo) divided by '@'.
Importance of secure passwords: in 2020, ‘123456’ was the most common password.
Strong passwords enhance account security; examples include p@ssw0rd!Secur3.

Video Conferencing

Facilitates face-to-face conversations regardless of physical distance.
Popular platforms include Zoom, Google Meet, Microsoft Teams, and Skype.
Usage surged during the Covid-19 pandemic, with Zoom peaking above 200 million users globally.
Essential for conducting remote tasks such as online classes and meetings.

A medium for electronic communication which fosters personal connections and the sharing of ideas.
Billions of users daily engage in sharing information through various platforms.
Allows the formation of virtual communities and networks.

Safety Considerations

Video chats should only be conducted with known individuals to ensure safety and privacy.

Key Features of Communication Tools

E-mail, instant messaging, and social media are essential tools for worldwide communication.
Users need internet access for utilizing these platforms effectively.

Composing Emails

Click the "Compose" button to write a new email.
Enter recipient's email address in the "To" field.
Write message content in the email body area.
Attach files by clicking the attachment icon next to the "Send" button.
Press "Send" to deliver your message to the recipient's inbox.

Email Structure

Subject Line: Provides a brief description of the email's content.
CC (Carbon Copy): Sends a copy to additional recipients visibly.
BCC (Blind Carbon Copy): Sends a copy to additional recipients without revealing their addresses to other recipients.

Replying and Forwarding Emails

Use the "Reply" button to respond to received emails quickly.
Click "Forward" to send received emails to another person.

Historical Context

Sabeer Bhatia and Jack Smith launched the first free web-based email service, "Hotmail", in 1996, revolutionizing email communication.

Email Address Components

Email addresses consist of two parts: username and domain name (e.g., [email protected]).
Choose a username suitable for the email's purpose.

Creating an Email Account

Navigate to www.gmail.com and click "Create Account."
Fill in required details including username and password.
If the username is taken, select a different one.
Agree to terms and conditions to finalize account creation.
For children under 13, email account creation should happen under adult supervision.

Password Security

Passwords are essential for accessing online accounts.
A strong password includes uppercase and lowercase letters, numbers, and symbols.
Never share passwords with others to maintain security.

Internet Communication Tools

Email

Email (electronic mail) allows sending/receiving digital messages via the Internet.
Requires an account created using an email address and password.
First email was sent in 1971 by Ray Tomlinson using '@' symbol, which still separates the username from the domain.
Email addresses comprise a username and email provider's domain, e.g., [email protected].
Importance of strong passwords: weak examples include '123456', strong examples include 'p@ssw0rd!Secur3'.
Inbox displays received emails with sender's address, date, time, and subject.

Video Conferencing

Video conferencing enables real-time face-to-face interaction, regardless of location.
Encouraged for staying connected with family and friends.
Popular platforms: Zoom, Google Meet, Microsoft Teams, and Skype.
Usage surged during the Covid-19 pandemic; Zoom had over 200 million users daily.
Essential for educational institutions and businesses for remote interaction.

Social media facilitates personal messaging, idea sharing, and community formation.
Billions of users participate globally, contributing to daily information exchange.
Major platforms include Facebook, Instagram, Twitter, LinkedIn, YouTube, and WhatsApp.

Instant Messaging Tools

Examples include WhatsApp, Telegram, Google Hangouts, and iMessage.
Instant messaging offers a fast, informal way to communicate with friends and family.
WhatsApp is the leading free instant messaging application, supporting text, voice, and video messages.
It allows group chats and can be easily downloaded from app stores.

Creating an Email Account

Steps to create a Gmail account:
- Open Google and navigate to www.gmail.com.
- Click "Create Account" and fill in required information.
- Select a username; if taken, choose another.
- Accept the agreement to finalize registration.
- Children under 13 should create accounts with adult supervision.

Password Security

Passwords act as keys to protect online accounts; they should be unique and complex.
Strong passwords should contain upper/lowercase letters, numbers, and symbols.
Never share your password; only share your email address with trusted contacts.

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Description

Learn about the fundamentals of email, including its history, composition, and security concerns. Discover how email works and why secure passwords are essential.