9 Questions
Which of the following is NOT covered by the email policy?
Sharing copyrighted software without permission
Who does the email policy apply to?
All staff, contractors, and volunteers
What should users be cautious about in terms of email security?
Both opening attachments from unknown sources and sending confidential company data
What must not be sent or stored using the company email system?
Inappropriate content or material
What should users be careful about when making commitments or purchases via email?
It may form a legally-binding contract
What must not be removed or changed in the standard company email template?
The email signature
Who should authorize email marketing and bulk email campaigns?
The marketing manager
What are some email best practices mentioned in the policy?
All of the above
What is the purpose of the email policy?
To ensure email security and good email etiquette
Study Notes
Email Acceptable Use Policy Summary
- The email policy aims to reduce security and business risks and ensure employees follow good email etiquette.
- The policy applies to all staff, contractors, and volunteers who use the company email system, regardless of location or device.
- Business email use is encouraged, including communication with customers, suppliers, and marketing the company's products.
- Personal email use is allowed during non-work times, but should be of a reasonable level and not affect the email service for others.
- Only authorized users can use the company email system, and unauthorized use may result in disciplinary action.
- Users must be cautious about email security, not opening attachments from unknown sources and not sending confidential company data.
- Inappropriate content or material must not be sent or stored using the company email system.
- Copyright laws must be respected, and users should not share copyrighted software, media, or materials without permission.
- Users should be careful about making commitments or purchases via email, as it may form a legally-binding contract.
- The standard company email template includes a disclaimer that should not be removed or changed.
- Email marketing and bulk email campaigns must be authorized by the marketing manager and implemented using the company's email marketing tool.
- Users should follow email best practices, including using meaningful subject lines, avoiding chain emails, and being sparing with group messages.
This quiz provides a summary of the acceptable use policy for company email, covering security measures, proper etiquette, authorized use, content guidelines, and legal considerations. The policy aims to mitigate risks and ensure efficient communication within the organization.
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